Please
disregard the message concerning GBL information that is being
generated when requesting status on your claim.
Currently, this office is processing claims received on the following
dates:
PPM -
15 October 2012
Phone (229) 639-6575
Claims for Reimb. -
28 October 2012
POV Storage -
28 October 2012
We ask that customers wait
until a minimum of 45 days after submitting a claim to our office before
contacting us by phone
This
program is available to military members and the next of kin of a
deceased member. The program allows members to personally move
household goods (HHG) and collect an incentive payment from the
government when they have orders for permanent change of station (PCS),
temporary duty (TDY), separation or retirement, or assignment to, from,
or between Government quarters. A member can use rental or privately
owned vehicles to move HHG instead of having the Government ship them.
Members may use the program to move all or a portion of their
authorized JFTR weight allowance. The personal property counselors
provide members information on the methods and procedures for making the
move and advises members that they may choose one of the methods stated
below, either alone or in conjunction with a government arranged move.
The counselor also prepares DD Form 2278 (Application for PPM Move)
for members. The personal property office does not, as policy,
advise members to move their property first and then complete the
required documentation afterwards as this may result in forfeiture of
incentive. Members may choose one of the following methods:
Privately-Owned Vehicle (POV) Personally Procured Transportation Move.
Members may
use their own or a borrowed POV. Members must have written permission
from the vehicle owner for all POV PPM moves; the current vehicle
registration is also required. An advance operating allowance is
not authorized when using this method.
Personally Procured Transportation Move, Using Rental Vehicles.
Members may rent normal types of rental vehicles, equipment, moving
aids, and packing material and the member performs all labor for the
move. An advance operating allowance is authorized when using this
method.
”You-Load
They-Drive” Method.
(Also includes Portable On Demand Storage (PODS)
Commercial
HHG carriers offer this type of service. The member performs all the
labor for packing, unpacking, loading and unloading of the van. The
commercial carrier supplies the driver and performs the line-haul
movement only. The commercial firm must provide the member with ICC
number or State/Federal Regulation numbers. Member must request from
the company to provide weight tickets—empty & full—
Personally Procured Move, Using (USPS, FedEx, UPS)
Members may
ship all or part of their unaccompanied baggage via (Parcel Post, UPS,
FedEx) not to exceed the Government Constructive Cost. Members are
required to provide all pertinent paperwork to include, PCS Orders and
ALL Endorsements, DD Form 1351-2 and receipts from the company
with the weights written on them.
(No weights No reimbursement). TVCD will verify if the MBR
is within his/her unaccompanied baggage weight allowance. The
Government does not reimburse for the costs of insurance.
Personally Procured Transportation Move In Connection With a Government
Arranged Mobile Home Shipment.
Articles of
HHG that can otherwise be authorized for shipment at Government expense,
but must be removed from a mobile home to meet safety requirements may
be moved under this program. Such items include, but are not limited
to, heavy appliances and furniture, air conditioners, skirts, awning,
etc... Incentive payments are contingent on not exceeding your total
allowable cost. 95% of mobile home moves incur excess costs, there
is a strong possibility when moving a mobile home there will not be
weight entitlement left over to perform a PPM move in conjunction.
Incentive:
If a Marine arranges for shipment of HHG by
procuring the services directly from a carrier of choice, even if
directed by a TMO, it is not considered a PPM move and no incentive
payment is authorized. The Marine will be reimbursed for only actual
expenses, not to exceed what it would have cost the Government to move a
like weight.
Direct shipments
are paid 100% vice 95% of Government Constructive Cost.
The
member receives a cash incentive payment for participating in the PPM
program. The origin TMO computes payment at 95 percent of what it would
cost the Government to transport the HHG using the Surface Deployment
and Distribution Command (SDDC) domestic personal property rate
solicitation, or the local drayage contracted cost. The computation is
based on actual, constructed or authorized JFTR weight allowance
transported, whichever is less. The TMO will estimate the constructive
cost of the move based on your estimated weight to be moved and the
authorized mileage from the origin to destination. Mileage is computed
based on point to point mileage set forth in Defense Table of Official
Distances. You may be entitled to an advance operating allowance to
help with your operating cost; this allowance is limited to 50 percent
of the Government shipping cost. You must check with your counselor to
see if you are eligible, as each branch of the Armed Forces varies on
the entitlement. If eligible this allowance helps defray the cost of
rental vehicle, gasoline, oil, tolls, packing material, moving
equipment, and other services directly related to the move. Members may
choose a combination move split between a government arranged HHG (PPGBL),
local contracted, non-temporary storage, and Personally Procured
Transportation. If a member elects split shipment, TMO bases incentive
on the member’s full JFTR weight allowance (if the member made no
previous shipments) or the balance of the JFTR weight allowance (if the
member made additional shipments under the same set of orders). The
member should be advised that excess cost may be incurred when service
finance centers settle all accounts related to the split/multiple
shipments.
Advance
payment is determined based upon estimated weight however, actual
payment is based on certified weight ticket. For example, if you
estimate 10,000 lbs and only move 6,000 lbs you will be a subject to
excess costs.
Liquidation:
Upon completion of your move you will be required to submit paperwork,
and certified weight tickets to gain your final incentive. Your
counselor will advise you on what paperwork is required and who to
submit it to. At this point the actual incentive payment of the move
will be computed and sent to the Accounting and Finance Office; they in
turn, will pay you. The financial profit portion of the incentive is
subject to Federal Income Tax. NOTE:
Certified expenses will reduce taxable income
reported on form W-2 and may not be claimed again as moving expenses.
Tax withholding will be 25% of profit (Entitlement minus expenses).
Authority:
5 U.S.C.5701-5742,37 U.S.C. 404-427, and E.O. 9297 Principle purpose:
Used for reviewing, approving, accounting and disbursing for official
travel; SSN is used to maintain a numerical identification system for
individual claims and to report income to the IRS. Routine uses:
To substantiate claims for incentive payments for movement of household
goods Disclosure: Voluntary failure to furnish requested may
result in partial or total denial of claim and/or improper tax
application. The penalty for willfully making a false statement of
claim is a maximum fine of $10,000.00, maximum imprisonment of five
years, or both (U.S.C., Title 18, section 287).
DO-IT-YOURSELF (PPM) MOVE
REQUIRED PAPERWORK
1. DD Form 2278 -- Application for
Do-it-Yourself Move (PPM) **provided by the local TMO office**
2. PPM Counseling Checklist & Certification
of Expenses. **provided by the local TMO office**
3. DD Form 1351-2, (Travel voucher)
4. Certified Weight Tickets, Gross (Full) & Tare (Empty) Weights.
5. Confirmation of receipt of Advance Operating Allowance.
(ADVANCE PAY FOR PPM MOVE)
6. PPM Move Certificate of Expenses.
**AUTHORIZED EXPENSES** |
**UNAUTHORIZED EXPENSES** |
|
|
a. Rental Company paid receipts |
a.
Tow Dollies |
b. Packing Materials |
b.
Auto Transporters |
c. Hand Truck Dollies |
c.
Safe Move Insurance |
d.
Furniture Pads |
d.
Sales Tax |
e.
Tolls |
e.
Meals |
f. Gas |
f.
Cost of Lodging |
g. Weight Tickets |
g.
Oil changes |
NOTE: THESE ARE OUT OF POCKET EXPENSES AND NOT
INCENTIVES, MEMBERS GET REIMBURSED FOR THE WEIGHT AND NOT MEANS OF
TRANSPORTATION!!!
The above listed items are NOT reimbursable, but deducted from the
95% incentive that you're entitled to. Moving expenses are used only to
reduce your taxable income and are not reimbursed. These items are
considered expenses and are not taxable but the incentive is!!!
7. Member’s orders to include applicable
endorsements, i.e. SEPARATION, RETIREMENT,
NAVMC 11060, LEAVE AWAITING SEPARATION, PERMANENT CHANGE OF STATION
(PCS), and TEMPORARY ADDITIONAL DUTY (TAD),
DD Form 214 will not be used as
set of orders.
8. Boat and trailer registration, if applicable.
9. Ensure correct mailing address,
phone number, and email address is provided
for mail correspondence.
10. All incentive reimbursements will be paid via
Direct Deposit,
NO CHECKS WILL BE ISSUED TO THE
MEMBER.
11. Members are
required to keep copies of all paperwork for 6 years for audit purposes.
NOTE: YOU HAVE 45 DAYS FROM THE START OF YOUR
PPM MOVE TO SUBMIT ALL REQUIRED PAPERWORK FOR YOUR PPM MOVE CLAIM.
Transportation Management System Online
PPM Claim Search
For any additional information
and assistance please call 229-639-6575 |
If your PCS destination is Quantico, Camp Lejeune, Camp
Pendleton, MCAGCC 29 Palms, MCAS Cherry Point, MCAS Miramar,
MCAS Beaufort, MCAS Yuma, MCRD Parris Island, MCRD San Diego,
MCLB Albany, or Henderson Hall; deliver your PPM claim to the
base TMO for electronic submission. If your PCS destination is
not included in the locations above or you have completed a
separation move, forward your claim to:
COMMANDING GENERAL
TRANS VOUCH CERT DIV (TVCD)
814 RADFORD BLVD STE 20262
ALBANY GA 31704-0262 |
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