For Employees
Methods Available to Advertise NIH Campus Events
On the Web
NIH Calendar of Events
http://calendar.nih.gov
The NIH Calendar of Events is divided into two sections. The first
section lists only NIH-sponsored scientific meetings. The second
section lists general interest meetings and local scientific meetings
not sponsored by NIH. All events are free and are open to the public.
Deadline: N/A
Contact: OD
Online Information Branch (OD/OCPL), Building 31, Room 5B58.
Phone: 301-435-2932.
The NIH Record
http://nihrecord.od.nih.gov/
Biweekly NIH in-house newsletter, distributed desk-to-desk in NIH
buildings both on-and off-campus.
Deadline: Two weeks before the issue you are targeting—see schedule of deadlines here. Submissions preferred by electronic mail.
Contact: Rich McManus (OD/OCPL), or Carla Garnett, Building 31, Room 5B41. Phone: 301-496-2125; Fax: 301-402-1485.
NIH News and Events Page
http://www.nih.gov/news/#events
Large, multi-institute conferences of national or international
interest, which are open to the public may be posted on the NIH
News and Events page. Send the event name and date(s) along with
the URL of the associated Web site to NIH Online Information Branch
for review.
Deadline: N/A
Contact: Online
Information Branch (OD/OCPL), Phone: 301-435-2932; Fax: 301-402-0395.
For Employees
http://employees.nih.gov/
For Employees includes an A-Z searchable database
of commonly-used links, as well as a "What's New" section
that can be used to highlight selected events and activities taking
place at NIH. For Employees is used heavily as a general information
resource locator.
Deadline: N/A
Contact: Online Information
Branch (OD/OCPL), Phone: 301-435-2932; Fax: 301-402-0395.
Clinical Center News
http://www.cc.nih.gov/about/news/newsletter.html
A monthly in-house newsletter covering primarily Clinical Center
(CC) research, events, and staff, CC News is designed to keep CC
staff and visitors informed of policies and activities. Distributed
desk-to-desk, it is also available outside both cafeterias and
at the south and north entrances.
Deadline: Second Monday of each month.
Contact: Maggie McGuire (CC), Editor, Phone: 301-594-5789
The NIH Catalyst
http://irp.nih.gov/catalyst
The bimonthly publication accepts information on NIH-sponsored
scientific events and resources of use to NIH scientists. Contributions
routinely are edited for space and clarity. The Catalyst is
available online and can be picked up in bins in buildings 1, 2,
10, 30, 31, 33, 35, 37, 38A, 40, 45, 49 and 50. Issues come out
in the first month of the bimonthly issue. Send email to catalyst@nih.gov.
Deadline: Potential contributors
should contact Catalyst editors well in advance for planning purposes,
especially for longer articles. Copy should be received by the
1st of the month preceding each issue; e.g., December 1 for the
January/February issue.
Contact: Laura
Carter (OD/OIR), Phone: 301-402-1449; Fax: 301-402-4303.
Scientific Interest Groups (SIGs)
http://www.nih.gov/sigs/
NIH is home to over 100 inter-institute scientific interest groups,
listed at http://www.nih.gov/sigs/.
These groups of scientists meet to discuss current research problems
in their field. Many of these interest groups have e-mail or mailing
lists that could be used for distribution of information that is
specifically of interest to the group. To distribute information
to a group, you should click on the "Members" page for
the group of interest, and then contact the leaders/contact person
for the interest group to request their assistance in distributing
information to the group.
Deadline: None
Contact: Varies, according to specific interest
group, see above.
DDIR's Web Board
http://www.nih.gov/ddir/
The DDIR Web Board contains information about upcoming events and
deadlines of broad interest to NIH scientists, as well as a listing
of research job openings in the intramural program. The site, available
only within the NIH network, is updated daily. Peak viewing occurs
at the beginning of each month, when a series of entertaining messages
are posted by the Deputy Director for Intramural Research. To get
on this listserv, send an e-mail message to listserv@list.nih.gov.
Substituting your name for Jane Doe's, your message should say:
Subscribe DDIRBB-L Jane Doe
Deadline: None
Contact: Christopher Wanjek (OD/OIR)
Bulletin Boards
NIH Director's Bulletin Boards
http://www.nih.gov/employee/directorsbulletinboard.pdf
Posters advertising NIH-sponsored events may be displayed by prior
appointment. Posters must be vertical, maximum size: 33" x
18". Twenty-five (25) posters are requested for maximum possible
exposure. Twenty (20) locked boards are located in NIH buildings
both on- and off-campus.
Deadline: One and one-half (1 1/2) weeks before
date of event to be advertised.
Contact: Sharon
Greenwell (OD/OCPL), Phone: 301-496-1776.
Clinical Center Bulletin Boards
Situated throughout Building 10 (Clinical Center) by elevators,
at 54 locations. Only flyers 8 1/2" x 11" are accepted.
Space is limited, and is available only for NIH-sponsored events.
Deadline: The 20th of the month preceding the
month the flyers are to be posted.
Contact: CC Communications (CC), Phone: 301-496-2563.
NIH LISTSERV
http://list.nih.gov/
NOTE: NIH LISTSERV lists are for official U.S. Government business
only. Creation and ownership of lists on the NIH LISTSERV Facility
are restricted to HHS employees and others with a CIT account.
The NIH LISTSERV facility is an e-mail-based server that allows users to create, manage, and control electronic "mailing lists" on a network. There are 3,000+ lists available on the NIH Listserv. Some are owned by other HHS OpDivs and some lists have members who are not HHS employees or contractors.
You may wish to browse the "list of lists" https://list.nih.gov/cgi-bin/wa.exe?INDEX; to determine a group you'd like to contact. Some lists allow only a list owner to send messages to the list. For instance, to send announcements to the NIH-wide employee's list, you must submit a request to the list owner at https://list.nih.gov/LISTSERV_WEB/NIH-STAFF/.
Other
lists are discussion lists to which anyone can send and receive messages,
but generally are special-purpose lists for the discussion of a specific
topic.
Deadline: N/A
Contact: The NIH LISTSERV facility is administered by the
CIT Division
of Computer System Services (DCSS):
listmaster@list.nih.gov.
Fellow-L (Fellows' Listserv list)
This list reaches more than 400 subscribers, most of whom are postdoctoral
fellows, although anyone with an email account may subscribe. The
purpose of "Fellow-L" is to address issues of interest
to NIH postdoctoral fellows, and to publicize events relevant to
them and to others in the NIH community. An important use of "Fellow-L" is
to publicize student/fellows' meetings with the Wednesday speakers
hosted by inter-Institute interest groups. Messages are distributed
to subscribers approximately twice a week. Submit announcements
as an email message to Fellow-L@list.nih.gov.
Deadline: N/A
Contact: felcom@helix.nih.gov.
Any mail sent to this address will reach automatically the people
who are moderating "Fellow-L" at any given time.
In Print
The NIH Record
http://nihrecord.od.nih.gov/
Biweekly NIH in-house newsletter, distributed desk-to-desk in NIH
buildings both on-and off-campus.
Deadline: NIH payday preceding event. Submissions
preferred by electronic mail.
Contact: Rich McManus (OD/OCPL),
Building 31, Room 5B41. Phone: 301-496-2125; Fax: 301-402-1485.
The NIH Catalyst
http://www.nih.gov/catalyst/
The bimonthly publication accepts information on NIH-sponsored
scientific events and resources of use to NIH scientists. Contributions
routinely are edited for space and clarity. The Catalyst is
available online and can be picked up in bins in buildings 1, 2,
10, 30, 31, 33, 35, 37, 38A, 40, 45, 49 and 50. Issues come out
in the first month of the bimonthly issue. Send email to catalyst@nih.gov.
Deadline: Potential contributors should contact
Catalyst editors well in advance for planning purposes, especially
for longer articles. Copy should be received by the 15th of the
month preceding each issue; e.g., December 15 for January/February
issue.
Contact: Laura
Carter (OD/OIR), Phone: 301-402-7248; Fax: 301-402-4303.
Table Tent Cards
http://www.ors.od.nih.gov/pes/dats/food/pages/table_tent_cards.aspx
Table tents cards may only be used within the NIH Dining Centers
to advertise NIH-sponsored events/activities. The ORS Division
of Employee Services (DOES) is responsible for approving, scheduling
and monitoring all tent card advertisements. ICs interested in
publicizing their event/activities should contact the DOES at 301-402-8180
to reserve desired dates. The maximum allowable size for a table
tent card is 6" x 6". Smaller sizes are encouraged.
A copy of the tent card will need to be faxed to the DOES at 301-435-1999, or e-mailed nihemplysrvcs@ors.od.nih.gov. Tent cards may be approved for display for up to 2 weeks prior to an event. Only 3 tent cards will be approved at any given time to be displayed within the NIH Dining Centers. Approvals are given on a first-come-first-served basis. The sponsoring IC is responsible for placing their tent card on all tables, and a copy of the approved tent card must be provided to each dining center manager. There are approximately 825 tables in the 10 NIH Dining Centers (located in Buildings 1, 10/B1-level, 10/ACRF, 12B, 31, 35 (Porter Neuroscience), 38A, 45 (Natcher), Rockledge One & Two) and 2 Cyber Cafés (located in Buildings 10 and 40).
For design and production assistance, contact the ORS Division
of the Medical Arts, Customer Service Branch (Building 10, Room
B2L323): Phone 301-496-3221.
Deadline: Call to reserve dates to advertise.
Contact: Division of Amenities and Transportation Services (ORS),
Phone: 301-402-8180; Fax: 301-435-1999.
Desk-to-Desk Distribution
The NIH Division of Mail Management Services (DMMS) will distribute
desk-to-desk notices of NIH-sponsored events upon approval of the
Office of Acquisition and Logistics Management (OALM), OM, OD to
NIH offices located in Bethesda, Gaithersburg and Rockville.
DMMS will also send desk-to-desk distributions to staging areas
for GRC, FCRDC and NIHAC (Poolesville). The size of printed materials
may range from 5" x 7" to 11" x 14". Recommended
size is 8 1/2" x 11". A single copy of the desk-to-desk
distribution must be submitted for approval to the Office of Acquisition
and Logistics Management (OALM), OD at 6100 Executive Blvd., Room
6D01 MSC 7540; Phone: 301-496-4422; Fax: 301-402-2425.
A copy of the approval for desk-to-desk distribution with the approximate
delivery date must be faxed to the DMMS, Mail Customer Service
Branch at 301-402-2147 at least two days in advance. The desk-to-desk
distributions should be delivered to NIH Division of Mail Management
Services, Attention: Desk-to-Desk Distributions, 301 N. Stonestreet
Ave. Room 109H, Rockville, Maryland 20850 (20892-3333) should be
used when delivery is made via the USPS).
Deadline: See above paragraph.
Contact: Teresa
Williams, Mail Customer
Services Branch, Division of Mail Management Services (OD/ORS).
Phone: 301-496-3586; Fax: 301-402-2147.
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