KEY REQUIREMENTS



• You must be a U.S. Citizen to apply for this position
• Male applicants must meet the Selective Service requirement
• You will be subject to a background/suitability investigation/determination
• You must be able to type at least 40 words per minute

OFFICE AUTOMATION ASSISTANT, GS-0326-05
In this position, you will perform various office automation duties in support of school administration. Uses database and spreadsheet software to enter, revise, sort and retrieve data pertaining to school administration. Sets up and operates peripheral equipment and devices to process a variety of applications programs. May perform one or more of the following duties: Serves as back-up and assists the School Information Assistant by entering and retrieving information in the Student Management System (SMS) database. Assists in the registration of new students. Establishes and manages personnel files to include Notification of Personnel Actions (SF50) and teacher certifications/recertifications, records related to school correspondence/mail distribution, and freedom of information act data. Prepares and tracks Military Interdepartmental Purchase requests (MIPRs) and provides printouts of available funds information to the school principal. Maintains the Key Control Register and controls the issuance of office and/or school keys. Serves as the schools Telephone Control Officer (TCO). Orders, maintains, and displays controlling regulations, publications and required forms that may have been issued by a variety of sources. May perform office automation work, including word processing, and a variety of clerical functions in support of a special education assessor office within the Department of Defense Education Activity (DoDEA) at a school or school complex level. Maintains time and attendance, and leave records in the absence of school secretary.

In order to qualify for these positions, applicants must have one year of specialized experience at the next lower level or pay band equivalent to the General Schedule (GS-04) or other pay systems. Specialized experience is defined as experience that equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Experience must be directly related to the line of work of this position. Education may be substituted for specialized experience if the applicant has1 full year of graduate level education.  Such education must demonstrate the knowledge skills, and abilities necessary to do the work.

OR EDUCATION SUBSTITUTION of four years above high school. One year of full time academic study is defined as 30 semester hours, 45 quarter hours in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school.

Are You Qualifying Based on Education? A photocopy of all OFFICIAL college/university transcripts (front and back) must be submitted.  To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress.  Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

HOW YOU WILL BE EVALUATED:

Once your application is complete, the Human Resources Office will compare your resume and supporting documentation against your responses to the assessment questionnaire to determine if you are qualified for this position. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position. If, after reviewing your resume and/or supporting documents, a determination is made that you have inflated your qualifications and/or experience, your score may be adjusted, including marking you ineligible for this position. 

For positions with temporary appointments lasting less than one year, benefits may not be authorized.

Working for the Department of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. To find out more about the major benefits offered to most Federal employees, visit www.opm.gov/insure

OTHER INFORMATION:

PAYMENT OF TRAVEL AND TRANSPORTATION IS NOT AUTHORIZED.

NOTE: Candidates selected for temporary positions may be non-competitively converted to permanent without further competition.

Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov ).

CONDITIONS OF EMPLOYMENT:

All candidates must reside within the local commuting area where the position is located. Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community. (5 CFR 575.203)

Incumbent may be required to complete a 1-year probationary or trial period.
Status candidates must meet time-in-grade requirements.

You will be required to participate in Direct Deposit/Electronic Fund Transfer in accordance with DoD Regulation 7000.14R.

Selectee must undergo Background Checks IAW DoDI 1402.5 (e.g. Local Files Check, State Criminal History Records Check, and National Agency Check Inquiries). Employment in these positions is subject to successful completion of a background security investigation and favorable adjudication. Failure to successfully meet/maintain these requirements may be grounds for termination.

Follow the steps below to apply online. Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on Tuesday, December 31, 2013. Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.

Step 1: Click the Apply Online button to create an account or log in to your existing USAJOBS account. It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions. If your responses are not adequately substantiated by your resume, the HRO will amend your rating to more accurately reflect the level of competency that is indicated by the content of your resume.
NOTE: Your application/resume for Federal employment must include the following information in order to be considered for the position:
-- Your highest Federal civilian grade held, job series, and dates of employment, if you are a current or former Federal employee.
-- Total employment period, i.e., starting and ending dates (month and year) for each work experience, paid and unpaid, related to the job for which you are applying, including the hours per week. Also include a description of your duties and accomplishments, your employer's name and address, supervisor's name and phone number, and salary. If you are currently employed, you must indicate if we may contact your current supervisor.
-- Highest level of education completed.
-- Job-related training courses (title and year).
-- Job-related skills.
-- Job-related certificates and licenses (current only).
-- Job-related honors, awards, and special accomplishments (give dates-but do not send documents).
Step 2: Follow the prompts to complete the assessment questionnaire.
Step 3: Submit supporting documents. Submit the required documents specified in the "Required Documents" Section of this vacancy. Please ensure you click the Submit My Answers button at the end of the process.
To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following 820500. Fax your documents to 1-478-757-3144.
Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/ .
If you cannot apply online:
1. Click the following link to view and print the assessment questionnaire Social Security Number


Vacancy Identification Number

820500
1. Title of Job

Office Automation Assistant
2. Biographic Data

3. E-Mail Address


4. Work Information

5. Employment Availability

6. Citizenship

Are you a citizen of the United States?
7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade


05

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date


17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference


01 Andersen Elementary School (Andersen Air Base)
02 Andersen Middle School (Andersen Air Base)
03 Guam High School (Hagatna)
04 Guam District Superintendent's Office (Hagatna)
05 McCool Elementary/Middle School (Santa Rita)

20. Occupational Specialties


001 Office Automation Assistant

21. Geographic Availability


GQ0200000 Andersen Air Base, GU
GQ0425000 Hagatna, GU
GQ0600000 Santa Rita, GU

22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience



24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1.

Do you reside within the local commuting area of Guam? If you are a military spouse and will be PCSing to Guam within the next 30 days, you should answer "yes".  A copy of your spouse’s military orders must be submitted.

2. From the descriptions below, please select the one response that best describes the experience and/or education that you possess which allows you to meet the Office Automation Assistant, GS-0326-05 qualification requirements. Your resume must support the response that you select.

3. From the descriptions below, please select the letter that best describes your typing ability. (Note: Failure to successfully perform the typing proficiency you claim below may be considered deliberate misrepresentation of information on the application, and may be grounds for removal from the position.)

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.

4. Prepare transmittals and requests for supplies.

5. Maintain faculty and staff personnel folders.

6. Ensure proper documentation is filed and maintained in personnel folders (i.e., certification/recertification requests, official transcripts, and teaching certificates).

7. Establishes and manages all files and records related to school correspondence/mail distribution, and Freedom of Information Act data.

8. Answer phone calls and direct inquiries to the appropriate staff member.

9. Maintain electronic records such as directories and registration databases, and produces various reports and publications.

10. Operate a personal/business computer.

11. Operate a photocopy machine to prepare documents, reports, and correspondence.

12. Operate a fax machine in the transmission of data.

13. Operate a scanner to prepare documents, reports, and correspondence, and to store, retrieve, and transmit data.

14. Operate a printer to prepare documents, reports, and correspondence.

15. Utilize word processing computer program (i.e., Microsoft Word) to create documents.

16. Utilize data processing computer program (i.e., Microsoft Excel) to enter and manage data.

17. Maintain a key control register and issue office and/or school keys.

18. Conduct semi-annual inventories of keys.

19. Prepare all requests for keys and locks.

20. Request clarifying information from callers.

21. Provide information and assistance to student /parent population, visitors, or customers.

22. Provide oral responses to inquiries or requests for information.

23. Edit and/or proofread correspondence or other documents for spelling, typographical, or grammatical errors.

24. Compose routine correspondence.

25. Prepare and type parent and teacher bulletins and monthly newsletters.

26.

I am requesting Military Spouse Preference based on the transfer of my military spouse to obtain a position in the commuting area of this position.

NOTE: Applicants requesting Military Spouse Preference (MSP) must submit the following documents along with their completed application:  a) Military Spouse Employment Request Form (Form available online at: http://www.pac.dodea.edu/supportservices/personnel/forms/QUESTIONNAIREMSPPREFERENCE.doc 

b) A copy of the sponsor's Permanent Change of Station orders indicating authorization of dependent travel.

27. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in my not being considered for this position.

REQUIRED DOCUMENTS:

The following documents must be submitted by 11:59 p.m. Eastern Time on Tuesday, December 31, 2013.

Applicants will not be considered or rated if all of the forms and supporting documents  indicated below are not included in the application packet.

Questionnaire - Required

Resume - Required

Declaration for Federal Employment (OF-306). – Required

 This form is available online at http://www.opm.gov/forms/pdf_fill/of0306.pdf

Questionnaire for Military Spouse Preference. - Required if claiming MSP

This form is available online at http://www.pac.dodea.edu/supportservices/personnel/forms/QUESTIONNAIREMSPPREFERENCE.doc

In addition to the required documents above applicants must submit the following supporting documents that apply:

Copy of latest SF-50, Notification of Personnel Action, if applicant has current or previous Federal civil service experience.

Applicants requesting Military Spouse Preference (MSP) must submit a copy of the sponsor's Permanent Change of Station orders indicating authorization of dependent travel; or a Command Sponsorship letter, if you are not on the sponsor's orders.

Applicants requesting Family Member Preference must submit a copy of the sponsor's Permanent Change of Station orders or Certificate of employment indicating authorization of dependent travel.

Applicants claiming 5-point veteran’s preference must submit a copy of DD-214 (copy member 4), Certificate of Release or Discharge from Active Duty. Applicants claiming 10-point veteran’s http://www.opm.gov/forms/pdf_fill/SF15.pdf . Application for 10-Point Preference, as well as the required documentation indicated on the SF-15. Lack of supporting documentation will result in the agency's inability to recognize veteran status for this announcement.

Applicants qualifying based on education must provide photocopies of all OFFICIAL college/university transcripts (front and back). To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress. Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)

AGENCY CONTACT INFO:

WHAT TO EXPECT NEXT:

Once your complete application is received and as vacancies occur, evaluations of applications will be conducted. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.

DoDEA is an Equal Employment Opportunity (EEO) employer. General information concerning EEO policies and procedures can be found on the DoDEA’s Diversity Management and Equal Opportunity website at .