How to Choose the Correct Document Number

When in CRequest there is often a question of which code to pick when creating a requisition.

Here are some tips:

• The selection is made from a drop down list which begins with PICKLIST. Never pick PICKLIST. It is only a placeholder.
  
• The selection should be based upon the Line Office creating the requisition. This will be in the first two characters of the Document Number:
  
  • AA = Office of the Secretary (OS)
  • BE = Minority Business Development Agency (MBDA)
  • ED = Economic Development Administration (EDA)
  • EX = Bureau of Industry and Security (BIS)
  • NA = National Oceanic and Atmospheric Administration (NOAA) (NOTE: This is the choice for all staff offices within NOAA incl. CIO, CFO, CAO, AGO. AGO please see your office for the exact right selection…)
  • NC – National Ocean Service (NOS)
  • NE – National Environmental Satellite, Data, and Information Service (NESDIS)
  • NF – National Marine Fisheries Service (NMFS)
  • NM – Office of Marine and Aviation Operations (OMAO)
  • NR – Ocean and Atmospheric Research (OAR)
  • NT – National Telecommunications and Information Administration (NTIA)
  • NW – National Weather Service (NWS)
  • TA – International Trade Administration (ITA)
• The 3rd thru 6th characters in the document number are based upon the requistioner’s FMC. There is not a clear cross walk or guide to this. Please see the budget officer within your office to determine which to select

When the correct document number is selected identifying the client for the requisition is much easier. When this is correct there will be less errors in reporting to Management.

Still to come:

• AGO Systems will be meeting with Line Office Representatives to create a cross walk within the two character choice. The amount of choices will be reduced and each Line Office will have a guide as to which PIIN Code to choose.