Procurement Advert

Catering services
Procurement Reference Number: PR2020703/Singo Catering

Requirement
The US Mission, Kampala, invites responsible vendors/individual to provide quotes for Provision of catering services at a camping facility within the Singo Military Base- a 2 hour's drive North West of Kampala. The Successful vendor will be responsible for transportation, installation, and management of all facilities and materials at the site.

DESCRIPTION/TOR   
To provide minimum three (3) meals a day, along with fruits and vegetables for 40 PAX

The meals must be strictly hot.

Schedule for meal provision per PAX:
 3 meals Monday through Thursday and 2 meals on Friday-breakfast and lunch.  Only actual meals consumed will be billed at the end of each month. Payment shall be effected within 30 days for the date of submission of an accurate invoice.
Drinks (processed only- please specify brand), milk teas, and coffees
Meals may be requested on Friday evening, Saturday and Sunday morning break and lunch, in which case contractor will be given at least 6 hours notice. Meals will be charged as and when consumed.
Provider will be responsible for preparation and presentation of food items, to ensure they meet international health Saturday.
The contractor shall provide a detailed menu to cover the whole week that shall become part for the contract. Menu variety/selection will be a major factor in the selection process together with the price.
Clearly state the price per meal and the initial Kitchen mobilization fees (for example cost to buy all the necessary cooking and serving equipment/price, and cooking gas.
Prior experience working with US Government or similar organizations will be a major evaluation factor.
Clearly state the supply source for the food to be prepared.
Food shall be prepared in a hygienic environment, and within applicable international/American/other standards.
The contractor shall be responsible to provide all food preparation equipment, food storage items (the food store with electricity will be provided), the contractor shall provide cooking gas- but the kitchen facility is powered with electricity supply for light cooking(microwave, electric kettles), electricity for food storage fridges equipment, and other normal power requirement.
The contractor shall be responsible to supply dining seating and serving facilities e.g. chairs and tables for 30 PAX.
The contractor personnel will be accommodated in tented facilities (with US Embassy personnel), depending on the number-3 man tents available on site.
Clearly indicate the Mobilization fee for kitchen setup (equipment), and all other catering and food serving items.

Services will start on the 14th of October 2012 with breakfast, but set up should be ready by the 13th of October 2012- the contractor should be able to serve beverages and snacks on the evening of the 13th.
This contract shall be for an initial period of 3 month. Please provide 3 options each three month in the event the services are still required.
Successful vendor’s personnel shall undergo detailed security background checks.
All Contractor personnel directly involved in handling and preparation of food shall be required to undergo full medical screening at a US Embassy nominated medical facility.
The Contractor shall be solely responsible of the insurance and welfare of their personnel.

SITE Visit,
A site visit has been arranged for Wednesday 3rd October 2012 starting at 8am, and assembly point will be at the Singo Military Base main entrance. All potential vendors will be required to transport, and be responsible for their personnel at all time. US Mission shall have no responsibility whatsoever. Interested vendors should confirm participation in site visit by Monday 1 October 2012 at 10.00AM local time via email to KwikirizaRX@state.gov and CC NaigaJV@state.gov & SaundersRM1@state.gov

ONLY INTERESTED AND APPORVED VENDORS WILL BE ALLOWED FOR THE SITE VISIT- attendance will be communicated and confirmed via email, by US mission Kampala, no vendor will be allowed at the site without confirmation email.
PS. Site visit deliberations will be incorporated in the TOR/SOW.
Request for Information
Interested vendors should feel free to make inquiries from KwikirizaRX@state.gov and copy NaigaJV@state.gov & SaundersRM1@state.gov

Validity Period
Issue of Notice & Due by dates
Issued Date: Monday 24th September, 2012
closing Date: Wednesday October 10th 2012 at 10.00 am
Submission Instructions
Interested vendors should submit their detailed quotations/proposals via Email to KwikirizaRX@state.gov  and copy NaigaJV@state.gov & SaundersRM1@state.gov

Terms and Conditions
This RFQ incorporates by reference FAR 52.212-5 AND 52.252-2, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this address: http://www.acqnet.gov/far
DOSAR Clause may be accessed at: http:// www.statebuy.state.gov/dosar/dosartoc.html
Contacts
For further details please send email to KwikirizaRX@state.gov