When should I apply for a student visa?

You will want to apply as soon as you can. Generally, this means as soon as you have decided which school you want to attend and have received the official I-20 form indicating academic acceptance at that institution. (If you are being sponsored in an exchange program, you should receive the DS-2019 from your sponsoring agency showing that you are participating in their program instead of an I-20 from your university, and the DS-2019 is the form that you should use in applying.)

Under U.S. visa regulations, visas cannot be issued more than 120 days before whatever program start date is indicated on your form I-20 or DS-2019—however, you will want to apply for your visa as soon as you have your I-20 or DS-2019. If you complete the visa process more than 120 days before your program the U.S. consulate or embassy will hold your visa and issue it to you once you have reached the 120 day date.

Preparing for your visa interview

 In advance of your interview, you currently need to fill out to apply the Online Nonimmigrant Visa Application, DS-160. It needs to be completed fully in English and signed with your name as it appears on your passport and other official English-language documents. Be sure to answer all questions on the form or it will not be accepted. The following additional materials are also required —

• I-20 or DS-2019. This is the form that you received from your university or your sponsoring agency confirming acceptance into their programs. If you have a form I-20, be sure to fill in pages 2 and 5, sign page 2, and check that your date of expected arrival is still current before you take it to your interview. If you have a DS-2019 form, documenting acceptance into an exchange visitor program, be sure to read page 2, check arrival date, and sign the bottom of page 1.
• Passport. Make sure that this is valid for at least six months beyond your planned U.S. arrival date, as that is a requirement for issuing the visa. Longer is better, obviously—if your passport expires and you need to return home, you will need to renew your passport and apply for a new visa before reentering the United States.
• Receipts for Fees. You need to pay a visa application fee at a local branch of the Commercial Bank of Qatar and a SEVIS fee (payable at https://www.fmjfee.com) and possibly additional fees at the time of your visa interview.
• Photo. It’s best to have this taken by a photographer/photo facility specifically as a passport photo as there are very specific formatting requirements (described below).

You will also need to bring supporting materials (described further below) to make your case to the consular officer that you should be awarded a student visa.

What are the requirements for the visa photo?

Your visa photo must have been taken within six months of when you apply. It must be 2 inches square (50 mm in metric measurement), and meet photo format requirements. Learn more about photo requirements [in English].

I wear/my wife wears a hijab for religious reasons. Is that possible for the visa photo?

In most cases, your head must be uncovered; however headwear that you normally wear for religious reasons is generally acceptable. Headwear that you wear for other reasons is not acceptable. Your full face must be visible, and the head covering must not cast any shadows on your face.

A veil that covers all or significant portions of the face is not acceptable because the person’s identity needs to be clear.

What are the main criteria that consular officers use when deciding whether to award a student visa?

In order to award a student visa, the consular officer must be satisfied that the applicant is going to the United States with the primary purpose of being a student, that they are qualified for the student visa applied for, pertaining to the program that they plan to attend, that they will have adequate funds to complete it, and that they plan to stay in the United States only for the length of time that it will take to complete their academic program.

How do I show that I am really planning to be a student, and that I am qualified for a student visa?

The consular officer’s job is not to second-guess the U.S. university that has accepted you—the fact that you have received an I-20 to a great extent in itself shows that you are academically qualified. However, the consular officer must check that the I-20 was not issued based on, for instance, forged documents or an admission officer’s mistake. Therefore, you may want to bring along your past transcripts (with English-language, notarized translations as appropriate) and test score reports to further document your background. You should also expect to be asked to briefly summarize your study plans.

Part of academic preparation is having the English proficiency that you need to participate in your planned program. If you have received conditional admission or are going to the United States to study English, obviously requirements for English proficiency will be lower. Many consular officers do speak and understand other languages proficiently, and an interpreter will be provided if you need one—but be aware that it is to your advantage to communicate in English if you can. If your academic program requires English proficiency, the consular officer is likely to conduct the interview in English and may also ask you to read or restate information in English.

What do I bring to show that I have adequate funds to complete my program?

You need to show that you (or your sponsors, if someone else is funding you) have enough money to realistically fund your U.S. study program. The rule is that you need to document that the full amount needed to fund your expenses (both tuition and living expenses as well as transportation and other costs) for the first year will be available, and that you can explain how you will fund the rest of your program as well, showing adequate expected funds from reliable sources. (Applicants for the M-1 visa must fully document funding for their entire planned study period.) The consular officer may request submission of an “affidavit of support” form guaranteeing that funds will be available by your sponsor for your needs during your stay as part of the university application process. If you are taking family members with you to the United States, you will be expected to show adequate funding for their needs (remember that dependents of students are not permitted to engage in paid work in the United States at all). If you are leaving family members who are dependent on you at home, the consular officer will want to know how they will be supported while you are studying.

Usually the most essential additional materials to support your case will include original bank books or statements covering at least three months of transactions; information from the bank on length of account existence and average account balance; tax forms showing annual income; proof of other assets such as ownership of a business (business license), property, stock, etc.; and/or documents showing that a scholarship has been awarded to you.

How long will my visa interview last?

The time available for a consular officer to talk with you will be quite brief (perhaps one to three minutes) because of the volume of visa cases that need to be processed daily. Because of such time limits, good organization of your materials and short, direct answers to questions will be appreciated by the consular officer.

What if I applied late or the processing takes longer than expected and I don’t get my visa in time for my program start date?

If this happens, you have two options. You can request a faxed letter from your university stating that it is acceptable for you to attend after the date indicated in your I-20 and specifying the latest date that you can arrive. The second option is to request a deferral to the next semester from your university.

Why does visa processing take longer for some people than others?

An application may require some additional checks. Or, students who study certain scientific and technical subjects may also be subject to additional checks. Only a small percent of all visa applicants currently go through additional administrative processing, which takes additional time.

What should I know about reapplying, if I am denied a visa?

You should have new information to provide that you did not present (or were not able to properly document) to the interviewing officer at the time of your first application. Before reapplying, try to understand why your visa was denied initially. Do you have an I-20 from an accredited institution? Is your English good enough for university study? Can you prove that sufficient funds are available for your study, and that you plan to return home afterwards?