42VA41
System location:
VA Central Office, and the National Cemetery where veteran or his dependent is interred. Address locations are listed in VA Appendix 1 at the end of this document.
Categories of individuals covered by the system:
Deceased veterans and their dependents.
Categories of records in the system:
Military service data, name
and address of next-of-kin, burial location and cemetery burial
services data.
Authority for maintenance of the system:
Pub. L. 93-43 dated June
18, 1973 ``National Cemeteries Act of 1973''.
Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
- A record from this system of records may be disclosed as a ``routine use'' to a foreign government allied with the U.S. during war, or a Federal, State or local agency maintaining civil, criminal or other pertinent information or military service data, if necessary to obtain information relevant to an agency decision concerning eligibility for burial or a reservation in a National Cemetery or the issuance of a government headstone to mark a grave.
- A record from this system of records may be disclosed to a Federal agency in response to its request in connection with the granting of a benefit to a veteran (including active duty personnel) or a dependent by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.
- To reply to inquiries, written and verbal, from family members and friends.
- In the event that a system of records maintained by this agency to carry out its functions indicates a violation or potential violation of law, hether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto.
- Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.
- Disclosure may be made to NARA (National Archives and Records Administration) GSA (General Services Administration) in records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
Storage:
Paper documents and microfilm.
Retrievability:
Alphabetically by name.
Safeguards:
Released only to the person concerned or the next-of-
kin upon receipt of proper identification.
Retention and disposal:
Retained permanently.
System manager(s) and address:
Director (41), National Cemetery
System, VA Central Office, Washington, DC 20420.
Notification procedure:
See System Manager above.)
Record access procedures:
(See System Manager above.)
Contesting record procedures:
(See System Manager above.)
Record source categories:
The veteran, family members of the
deceased, official military records, and VA claims records.
