Procurement
The Embassy's Procurement Section is responsible for obtaining all goods and services required by the American Embassy in Belgrade. On the left hand side of this page you will find links to all the information you will need to compete for contracts to do business with the Embassy.
If you accept the general conditions of working with the Embassy, please fill out a Vendor Registration Form and fax it to us for inclusion of your company in our potential supplier database.
For questions please send a fax to: +381-11/361-5916
Terms and Conditions
Companies wishing to do business with the Embassy should provide the Procurement Section with a copy of their references, company profile, brochures and catalogs. The Embassy welcomes and appreciates this information. English is preferred but not required.
Orders
- The Procurement Section of the Embassy is the only entity authorized to place orders for goods and services on behalf of the U.S. Government. All orders from other persons are considered unauthorized and private, and the Government accepts no responsibility for paying those orders.
- The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 (PDF) or contract signed by a Contracting Officer for all orders valued above the equivalent of USD 500.00. The Purchase Order/Contract is the order, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid contract.
Payment
-
The Government does not make advance payments – payment is made exclusively after receipt of the goods/services.
-
In some cases, progress payments may be allowed for goods/services delivered over longer periods of time.
-
Payment is made in local currency, i.e. Serbian dinars in cash or by bank transfer depending on the amount of the payment.
-
By U.S. law, the Embassy makes payment within 30 days from receipt of a proper invoice.
-
Only original invoices are accepted – no payment can be made against photocopies or faxed invoices.
Taxes
The Embassy is exempt from Value Added Taxes in accordance with article 24 paragraph 1 of the Law on Value Added Tax published in The Official Gazette of the Republic of Serbia no. 84/04 and 86/04. In that respect, the procedure for the exemption from the VAT is implemented in accordance with the Instructions for the Implementation of the VAT Form published in the Official Gazette of the Republic of Serbia no. 124 dated November 11, 2004.
Company Registration
The Embassy does business only with duly registered companies. If a company wants to do business with the Embassy, it must be able to present a copy of the company’s registration with the Commercial Court and a Tax Identification Number Certificate on demand.
