Relocation Forms

Just two forms are used in the relocation process:

• The Relocation Agreement, UCN-21434 (Word), completed by all new relocating employees, is the first step in starting the relocation process.
• The Relocation Expense Report, UCN-13A (PDF), must be completed so that costs associated with relocation—such as lodging, rental car, airfare, meals, and incidentals—can be reimbursed to you. The Y-12 Travel Services department can provide you with a corporate charge card that can be used as an option to pay for relocation costs.

It is important to keep a few details in mind when completing your Relocation Expense Reports:

• Receipts must be provided unless the expense is directly billed to Y‑12.
• Lodging is reimbursed at actual cost not to exceed the General Services Administration (GSA) per diem rate as stated in the Federal Travel Regulation (FTR).
• Tax on lodging is reimbursed and is not limited to the GSA per diem rate.
• Use of privately owned automobiles is reimbursed at the same rate as the Internal Revenue Service (IRS) approved rate.
• Laundering of clothing is a miscellaneous travel expense provided you spend at least four consecutive nights on official travel.
• You will be reimbursed for an unlimited number of official phone calls to accomplish your work assignment and for one 15-minute personal phone call each day.
• Reimbursement for receipted toll charges is allowed over and above the mileage, meals, and incidental expense allowances.

If you have questions, your relocation administrator is a great resource for completing your Relocation Expense Reports.