FOR UNCLASSIFIED,
NON-SENSITIVE,
NON-PRIVACY ACT
USE ONLY
This site last updated:
11 May 2012 13:21
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FORSCOM Freedom of Information Act & Privacy Act
ProgramThe Deputy Chief of Staff, G-6 administers the Freedom of
Information Act & Privacy Act Program
for
Headquarters, U.S. Army Forces Command.
The FORSCOM Freedom of Information Act and Privacy Request Service Center is
governed by the
Department of Defense and
Department of the Army in
compliance with
5 USC 552 and 552a,
32 CFR 518 and
505,
DoD 5400.7-R,
DoD 5400.11-R,
AR 25-55, and
AR 340-21.
Freedom of Information Act (FOIA) |
Privacy Act (PA) |
What is the Freedom of Information Act? A federal
law which establishes the public’s right to request existing records
from the Federal Government.
What is a FOIA Request? A written request for
records, made by "any person", including a member of the public (U.S. or
Foreign citizen), an organization, or a business. Requests may also be
made through an attorney or other representative on behalf of "any
person".
What is a Agency Record? The products of data
compilation, such as all books, papers, maps, and photographs, machine
readable materials or other documentary materials, regardless of
physical form or characteristics, made or received by an agency of the
United States Government under Federal law in connection with the
transaction of public business. For additional information regarding
federal records, click here.
For additional information regarding Army records,
click here.
What is a FOIA Electronic Reading Room? Agencies
are required to make four categories of records affirmatively available
for public inspection and copying. FOIA Electronic Reading Rooms
consist (1) "final opinions [and] . . . orders" rendered in the
adjudication of administrative cases; (2) specific agency policy
statements; (3) certain administrative staff manuals; and, (4) as of
March 31, 1997, records disclosed in response to a FOIA request that
"the agency determines have become or are likely to become the subject
of subsequent requests for substantially the same records."
The Department of the Army FOIA office maintains the
US Army FOIA Reading Room.
Where should a FOIA request be submitted?
FOIA Request should be submitted to the agency which originated the
record. The
Department of the Army FOIA Service Centers
and
DA FOIA Initial Denial Authority and POC Listing
provides comprehensive list of Army FOIA Offices and
describes they type of records each agency is authorized to act on.
Refer to the
Department of the Army FOIA Handbook
for additional information and examples.
How long does it take
to process a FOIA request ?
Agencies are required to respond within 20 working days of receipt of a
request. An interim reply will be provided when an extension of the
initial time limit is needed to search for and collect records from
separate offices, examine a voluminous amount of records, or the need to
consult with another agency. |
What is the Privacy Act? A federal law which
establishes safeguards for the protection of records that the
federal government collects and maintains on United States citizens and
aliens lawfully admitted for permanent residence. The purpose of the
Privacy Act is to balance the government's need to maintain information
about individuals with the rights of individuals to be protected against
unwarranted invasions of their privacy stemming from federal agencies’
collection, maintenance, use, and disclosure of personal information
about them.
What is a PA Request? A written request for records
pertaining to an individual maintained in a PA Systems of Records, unless
the record is subject to an exemption or the record is information compiled in reasonable anticipation of a civil
action or proceeding.
What is a PA System of Records? A System of
Records is a group of any records under the control of any agency from
which information is retrieved by the name of the individual or by some
identifying number, symbol, or other identifier assigned to the
individual. The Privacy Act requires each agency to publish notice of
its systems of records in the Federal Register. This notice is generally
referred to as a system of records notice (SORN). The
Department of the Army Privacy Office
maintains the
Army System of Record Notice Listing.
Where should a Privacy Act Request be submitted?
To the agency which maintains the System of Record where the information
is stored. The
DA FOIA Initial Denial Authority and POC Listing
provides comprehensive list of Army Privacy Offices.
How long does it take
to process a PA request ?
The initial response time is the same as a FOIA except request for
amendments. PA Systems Manager normally acknowledge receipt
of request within 10 working days and provide a determination within 30
working days.
What will be released in a Privacy Act Request? If you are the
subject of the file and the word "None" appears in the last entry in the
systems notice entitled "Exemptions Claimed for the System," then the
entire record will be released to you.
Where should Privacy Act Violations within the
U.S. Army be reported? Report lost, stolen or compromised
Personally Identifiable Information (PII) to the
DA Privacy Office. |
How to Submit a FOIA Request |
How to Submit a PA Request |
● A request must be in writing and include full name and contact
information. ● The request should be labeled "Freedom of Information
Act Request".
● Request for records under the FOIA should be reasonably described
and meet the criteria of an agency record.
● The requestor must state a willingness to applicable fees.
● Submit by mail, fax or e-mail to the following:
The PRIMARY
FORSCOM FOIA/PA Officer is:
Ms Christine Harris,
Comm: (910)-570-5613/5615
DSN: 670-5613/5615
FAX:
Comm (910) 570-1552/1553
DSN 670-1552/1553
The ALTERNATE
FORSCOM FOIA/PA Officer is:
Ms Arletta Powell,
Comm: (910)-570-5613/5615
DSN: 670-5613/5615
FAX:
Comm (910) 570-1552/1553
DSN 670-1552/1553
email:
FORSCOM FOIA Office
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● A request must be in writing and include full name and
contact information.
● The request should be labeled "Privacy Act Request".
● The request must specify the Systems of Records and
include and identifiable information assigned to recognize the
individual within the system such as SSN or Date of Birth.
● The requestor must state a willingness to applicable
fees.
● The requestor must provide proof of identity and
include the statement, " I declare under penalty of perjury that I am
(state full name) and the statements included in the document are true
and correct."
● If the requestor
is seeking records on another individual, a privacy act release notice
must be provided.
● Submit with original signature by mail to the
following:
US Army Forces Command
ATTN: AFIT-PRD(FOIA)
4700 Knox Street
Fort Bragg, NC 28310-5000 |
If you are not satisfied with the response from the FORSCOM FOIA/PA Service
Center contact the FORSCOM FOIA Public Liaison Officer,
at (910)570-5613 or by email:
Christine.a.harris.civ@mail.mil
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