AP
(Accounts Payable) |
CB: FedEx / UPS consolidated billing payment
C1: Bottled Water consolidated billing payment
C2: Office Supplies consolidated billing payment
C3: Velocita Wireless consolidated billing payment
F1: Payment for maintenance on House assets (equipment over $500)
F2: Payment for equipment recorded as a House asset (over $500 in value)
P1: Payment/reimbursement requested on a standard voucher
P2: Payment liquidating an obligation (purchase order)
P5: Payment to a vendor liquidating the printing and production portion of a mass mail obligation
P6: Student loan payment
P9: Automatic payment for a District Office, long-term automobile lease or vendor contract
OP: Payment to a Federal entity
O4: Payment to U.S. Postal Service for franked mail
O5: Payment to U.S. Postal Service liquidating the franked mail portion of a mass mail obligation
P7: E-mail and web services consolidated billing payment
S6: Interface charge for District Office rent in space leased from GSA
S7: Interface charge for Transit Benefits |
All the same descriptive information will remain (payee, transaction description, voucher no., etc.) in the SOD. |
GL
(General Ledger) |
HV: Adjusting transaction changing accounting strip information (e.g., Budget Object Code, Legislative Year, Fiscal Year, Office Code, Program Code, etc.)
PR: Payroll and benefit compensation transaction
SF: Interface credit for flag purchase
S1: Interface charge for goods purchased through Office Supply Store
S3: Interface charge for services from the Offices of Photography and Graphics
S4: Interface charge for services from the House Recording Studio
S5: Interface charge for Telecommunication services
S8: Interface charge for equipment plan or maintenance provided through the CAO |
The transactions are identifiable by using a combination of the “GL” code and the first 3 characters of the transaction number in the “voucher no.” field.
These characters are:
EMS (telecommunications services);
FLG (credit for flag purchase);
HRS and TAP (House Recording Studio services);
MNT, RPY, AMM, AMR (equipment plan or maintenance provided through the CAO);
PAY, PAD, PRR, MSP (Payroll and benefit compensation transaction);
GFT, RMS (goods purchased through Office Supply Store);
GRP, PIX, PHT (services from the Offices of Photography and Graphics);
GLA (General Ledger Adjustment for general types of accounting elements such as year, expense or office code). |
AR
(Accounts Receivable) |
CO: Cash receipt; funds received by, or returned, to House accounts from a Federal entity
HR: Cash receipt; funds received by, or returned, to House accounts for check or EFT payment |
In most cases, it is possible to distinguish between cash receipts received by a federal entity vs public entity by “payee” field. |