[Federal Register Volume 78, Number 5 (Tuesday, January 8, 2013)]
[Notices]
[Pages 1307-1316]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-00191]
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DEPARTMENT OF THE TREASURY
United States Mint
Privacy Act of 1974; Systems of Records
AGENCY: United States Mint, Treasury.
ACTION: Notice of systems of records.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a, the United States Mint, Treasury, is
publishing its inventory of Privacy Act systems of records.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a) and the Office of Management and Budget (OMB), Circular
No. A-130, the United States Mint has completed a review of its Privacy
Act systems of records notices to identify changes that will more
accurately describe these records. The systems of records were last
published in their entirety on July 22, 2008, at 73 FR 42662-42670.
The changes throughout the document are editorial in nature and
reflect non-substantive updates to the United States Mint's management
and retention of records.
Systems Covered by This Notice
This notice covers all systems of records maintained by the United
States Mint as of January 8, 2013. The system notices are reprinted in
their entirety following the Table of Contents.
Veronica Marco,
Acting Deputy Assistant Secretary for Privacy, Transparency, and
Records.
Table of Contents
United States Mint
UNITED STATES MINT .001--Cash Receivable Accounting Information
System.
UNITED STATES MINT .003--Employee and Former Employee Travel and
Training Accounting Information System.
UNITED STATES MINT .004--Occupational Safety and Health, Accident
and Injury Records, and Claims for Injuries or Damage Compensation
Records.
UNITED STATES MINT .005--Employee-Supervisor Performance Evaluation,
Counseling, and Time and Attendance Records.
UNITED STATES MINT .007--General Correspondence.
UNITED STATES MINT .008--Employee Background Investigations Files.
UNITED STATES MINT .009--Retail Sales System (RSS); Customer Mailing
List; Order Processing Records for Coin Sets, Medals and Numismatic
Items; Records of Undelivered Orders; and Product Descriptions,
Availability and Inventory.
UNITED STATES MINT .012--Union and Agency Negotiated Grievances;
Adverse Personnel Actions; Discrimination Complaints; Complaints and
Actions before Arbitrators, Administrative Tribunals and Courts
(Third Parties).
United States Mint
[[Page 1308]]
TREASURY/UNITED STATES MINT .001
SYSTEM NAME:
Cash Receivable Accounting Information System--Treasury/United
States Mint.
SYSTEM LOCATIONS:
(1) United States Mint, 801 9th Street NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY 10996; and
(6) United States Bullion Depository, Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and former employees of the United States Mint. Members
of the public and United States Mint employees who have purchased
numismatic items from the United States Mint.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Receivables due from United States Mint employees, former
employees, and the general public for lost Government property, salary
overpayments, and sales of numismatic items; and
(2) Receivables due from United States Mint employees and former
employees who have outstanding travel advances, salary advances, or
leave advances (cash equivalents).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapter 55; 31 U.S.C. 5111(a)(3).
PURPOSES:
The purpose of this system is to permit the United States Mint to
track and record the creation and payment of the financial obligations
to the United States Mint reflected in the system.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Accounting officers, managers, supervisors, and government
officials with an official interest in cash receivables and debts owed
the Government;
(2) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(3) A federal, state, or local agency that has requested
information relevant or necessary to the requesting agency's or the
bureau's hiring or retention of an employee or issuance of a security
clearance, license, contract, grant, or other benefit;
(4) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in accordance with international
agreements;
(6) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(7) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(8) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(9) Third parties during the course of an authorized criminal or
administrative investigation to the extent necessary to obtain
information pertinent to the investigation;
(10) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
Name or numeric identifier.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized accounting personnel. Electronic records are stored
in secured systems subject to access controls in accordance with
Department of the Treasury and United States Mint policies and
procedures. Access to electronic records is restricted to authorized
personnel, and is subject to multiple controls including an access
approval process, unique user identifier, user authentication and
account management, and password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with
Government Accountability Office guidance, National Archives and
Records Administration (NARA) regulations, and NARA-approved records
retention schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief Financial Officer, United States Mint, 801 9th Street
NW., Washington, DC 20220;
(2) Plant Manager, United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Plant Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Plant Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Plant Manager, United States Mint, West Point, NY 10996; and
(6) Officer-in-Charge, United States Bullion Depository, Fort Knox,
KY 40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, or seeking access to any
record contained in the system of records, or seeking to contest its
content, should be addressed to the head of the organizational unit
having immediate custody of the records (See ``System Managers and
Addresses'' above). Requests may be made in accordance with
instructions appearing at 31 CFR Part 1, subpart C, appendix H.
Requests for information or specific guidance on where to send records
requests should be addressed to the following official: Disclosure
Officer, United States Mint, 801 9th Street NW., Washington, DC 20220.
The individual must submit a written request containing
identification, to
[[Page 1309]]
include at least one of the following: (a) United States Federal
employee identification; (b) driver's license; (c) officially notarized
statement attesting or affirming to the individual's identity; or (d)
other means of identification, such as Social Security number and date
of birth.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``NOTIFICATION PROCEDURE'' above.
RECORD SOURCE CATEGORIES:
United States Mint employees and appropriate agency officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .003
SYSTEM NAME:
Employee and Former Employee Travel and Training Accounting
Information System--Treasury/United States Mint.
SYSTEM LOCATIONS:
(1) United States Mint, 801 9th Street NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY 10996; and
(6) United States Bullion Depository, Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and former employees of the United States Mint who have
engaged in travel and training.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Schedule of Payments generated from the Electronic
Certification System (ECS) with supporting documents such as Travel
Voucher and Application and Account for Advance of Funds; (2) Travel
Authority; and (3) Request, Authorization, Agreement and Certification
of Training.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapters 41 and 57.
PURPOSES:
The purpose of this system is to permit the United States Mint to
track and record the creation and payment of travel and training
advances owed to the United States Mint.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Accounting officers, managers, supervisors, and government
officials with an official interest in cash receivables and debts owed
the Government;
(2) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(3) A federal, state, or local agency that has requested
information relevant or necessary to the requesting agency's or the
bureau's hiring or retention of an employee or issuance of a security
clearance, license, contract, grant, or other benefit;
(4) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in accordance with international
agreements;
(6) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(7) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(8) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(9) Third parties during the course of an authorized criminal or
administrative investigation;
(10) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
Name or numeric identifier.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with National
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief Financial Officer, United States Mint, 801 9th Street
NW., Washington, DC 20220;
(2) Plant Manager, United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Plant Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Plant Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Plant Manager, United States Mint, West Point, NY 10996; and
(6) Officer-in-Charge, United States Bullion Depository, Fort Knox,
KY 40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, or seeking access to any
record contained in the system of records, or seeking to contest its
content, should be addressed to the head of the organizational unit
having immediate custody of the records (See ``System Managers and
Addresses'' above). Requests may be made in accordance with
instructions appearing
[[Page 1310]]
at 31 CFR Part 1, subpart C, appendix H. Requests for information or
specific guidance on where to send records requests should be addressed
to the following official: Disclosure Officer, United States Mint, 801
9th Street NW., Washington, DC 20220.
The individual must submit a written request containing
identification, to include at least one of the following: (a) United
States Federal employee identification; (b) driver's license; (c)
officially notarized statement attesting to or affirming to the
individual's identity; or (d) other means of identification, such as
Social Security number and date of birth.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
United States Mint employees and appropriate agency officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .004
SYSTEM NAME:
Occupational Safety and Health Accident and Injury Records; Claims
for Injuries or Damage Compensation Records--Treasury/United States
Mint.
SYSTEM LOCATIONS:
(1) United States Mint, 801 9th Street NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY 10996; and
(6) United States Bullion Depository, Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
United States Mint employees, former employees, and members of the
public.
CATEGORIES OF RECORDS IN THE SYSTEM:
Accident/Injury/Illness Records; Motor Vehicle Accident Data;
Claims Against the Government; and Operators Training/Licensing.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 3701 and 3721; 5 U.S.C. chapter 81; 29 U.S.C. 668; 28
U.S.C. 2680 et seq.; 29 CFR Part 1960; 31 CFR Parts 3 and 4; E.O.
12196; E.O. 9397, as amended by E.O.13478.
PURPOSES:
The purpose of this system is to permit the United States Mint to
more effectively and efficiently process and manage claims and to
provide statistics that allow us to prepare mandatory reports and focus
our resources to continually improve the safety of our workforce, work
environment, and equipment.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A federal, state, or local agency that has requested
information relevant or necessary to the requesting agency's or the
bureau's hiring or retention of an employee or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in accordance with international
agreements;
(5) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(7) Third parties during the course of an authorized criminal or
administrative investigation;
(8) Physicians providing medical services or advice to United
States Mint management and employees, or to private physicians of
United States Mint employees, for the purpose of assisting in making
medical diagnoses or treatment;
(9) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
By name, Social Security number, date, or location.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with National
Archives and Records Administration (NARA) regulations, and NARA-
approved General Records Control, DOL, OSHA, EPA, and United States
Mint records retention schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief, Human Resources Division, Chief, United States Mint
Police, and Safety Officer, United States Mint, 801 9th Street NW.,
Washington, DC 20220;
(2) Plant Manager, United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Plant Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Plant Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Plant Manager, United States Mint, West Point, NY 10996; and
(6) Officer-in-Charge, United States Bullion Depository, Fort Knox,
KY 40121.
[[Page 1311]]
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, or seeking access to any
record contained in the system of records, or seeking to contest its
content, should be addressed to the head of the organizational unit
having immediate custody of the records (See ``System Managers and
Addresses'' above). Requests may be made in accordance with
instructions appearing at 31 CFR Part 1, subpart C, appendix H.
Requests for information or specific guidance on where to send records
requests should be addressed to the following official: Disclosure
Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220.
The individual must submit a written request containing
identification, to include at least one of the following: (a) United
States Federal employee identification; (b) driver's license; (c)
officially notarized statement attesting or affirming to the
individual's identity; or (d) other means of identification, including
Social Security number and date of birth.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
Employees, supervisors, medical staff, general public, and visitors
to the facilities of the United States Mint.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .005
SYSTEM NAME:
Employee-Supervisor Performance Evaluation, Counseling, and Time
and Attendance Records--Treasury/United States Mint.
SYSTEM LOCATIONS:
(1) United States Mint, 801 9th Street NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY; and
(6) United States Bullion Depository, Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
United States Mint employees and former employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information necessary for managers and supervisors to effectively
carry out supervisory responsibilities. Included are records such as
copies of personnel actions, performance appraisals, quarterly reviews,
disciplinary actions, overtime reports, tardiness reports, work
assignments, alternative work schedule request forms, telecommute
agreements, training reports, training requests, applications for
employment, home addresses, phone numbers, leave reports, leave
requests, and employee awards. (Supervisors maintain varying
combinations of the above records. Some supervisors may maintain all or
none of the above records depending upon the nature and size of the
operation or organization and the number of individuals supervised.)
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301.
PURPOSES:
The purpose of this system is to permit the United States Mint to:
maintain performance records used to support awards, promotions,
performance-based actions, training, and other personnel actions; to
track and evaluate performance based upon the accomplishments of each
employee; and to accurately calculate employee leave accruals, track
usage, compensate separating employees with lump sum entitlements, and
bill employees who owe payment for leave taken in excess of their leave
balance.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A federal, state, or local agency that has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in accordance with international
agreements;
(5) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(7) Third parties during the course of an authorized criminal or
administrative investigation;
(8) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
By name.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with National
Archives and Records Administration (NARA)
[[Page 1312]]
regulations, and NARA-approved records retention schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief, Human Resources Division, United States Mint, 801 9th
Street NW., Washington, DC 20220;
(2) Plant Manager, United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Plant Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Plant Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Plant Manager, United States Mint, West Point, NY 10996; and
(6) Officer-in-Charge, United States Bullion Depository, Fort Knox,
KY 40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, or seeking access to any
record contained in the system of records, or seeking to contest its
content, should be addressed to the head of the organizational unit
having immediate custody of the records (See ``System Managers and
Addresses'' above). Requests may be made in accordance with
instructions appearing at 31 CFR Part 1, subpart C, appendix H.
Requests for information or specific guidance on where to send records
requests should be addressed to the following official: Disclosure
Officer, United States Mint, 801 9th Street NW., Washington, DC 20220.
The individual must submit a written request containing
identification, to include at least one of the following: (a) United
States Federal employee identification; (b) driver's license; (c)
officially notarized statement attesting or affirming to the
individual's identity; or (d) other means of identification, including
Social Security number and date of birth.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
Employees, former employers, and appropriate agency officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .007
SYSTEM NAME:
General Correspondence--Treasury/United States Mint.
SYSTEM LOCATION:
United States Mint, 801 9th Street NW., Washington, DC 20220.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the public, Members of Congress, United States Mint
officials, and officials from other federal agencies.
CATEGORIES OF RECORDS IN THE SYSTEM:
Incoming correspondence, public comments and replies pertaining to
the mission, function, and operation of the United States Mint.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 5131 and 5132; OMB Memorandum M-10-06.
PURPOSES:
The purpose of this system is to permit the United States Mint to
respond effectively and in a timely manner to the correspondence and
comments that it receives on many issues from its various stakeholders,
including Members of Congress and the general public.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A federal, state, or local agency that has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in accordance with international
agreements;
(5) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(7) Third parties during the course of an authorized criminal or
administrative investigation;
(8) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
By name (limited retrievability by subject or control number).
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with National
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.
SYSTEM MANAGER AND ADDRESS:
Executive Secretariat, United States Mint, 801 9th Street NW.,
Washington, DC 20220.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, or seeking
[[Page 1313]]
access to any record contained in the system of records, or seeking to
contest its content, should be addressed to the Executive Secretariat
(See ``System Manager and Address'' above). Requests may be made in
accordance with instructions appearing at 31 CFR Part 1, subpart C,
appendix H. Requests for information or specific guidance on where to
send records requests should be addressed to the following official:
Disclosure Officer, United States Mint, 801 9th Street NW., Washington,
DC 20220. The individual must submit a written request containing his
or her name.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
The general public, Members of Congress, and other federal
officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .008
SYSTEM NAME:
Employee Background Investigations Files--Treasury/United States
Mint.
SYSTEM LOCATION:
United States Mint, 801 9th Street NW., Washington, DC 20220.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former United States Mint employees, applicants for
employment, and current contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name of individual, location of United States Mint facility, and
reports by United States Mint Police and federal government security
personnel performing investigative services for the United States Mint.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
18 U.S.C.; 40 U.S.C. 1315; 31 U.S.C. 321, 31 U.S.C. 5141 (note); 5
U.S.C. 3301, 3302; 5 CFR Parts 731 and 736; E.O. 10450, as amended;
Treasury Order 101-33 (March 30, 2010).
PURPOSES:
The purpose of this system is to permit the United States Mint to
collect and maintain background investigation records on applicants and
current United States Mint employees and contractors for issuance of
security clearances, access to United States Mint facilities, or other
administrative reasons.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A federal, state, or local agency that has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in accordance with international
agreements;
(5) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) The news media at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(7) Third parties during the course of an authorized criminal or
administrative investigation;
(8) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
By name.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with National
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.
SYSTEM MANAGERS AND ADDRESS:
Chief, United States Mint Police, and Chief, Human Resources
Division, United States Mint, 801 9th Street NW., Washington, DC 20220.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, seeking access to any record
contained in the system of records, or seeking to contest its content
should be addressed to the System Manager named above. Requests may be
made in accordance with instructions appearing at 31 CFR Part 1,
subpart C, appendix H. Requests for information or specific guidance on
where to send records requests should be addressed to the following
official: Disclosure Officer, United States Mint, 801 9th Street NW.,
Washington, DC 20220.
The individual must submit a written request containing
identification, to include at least one of the following: (a) United
States Federal employee identification; (b) driver's license; (c)
officially notarized statement attesting or affirming to the
individual's identity; or (d) other means of identification, including
Social Security number and date of birth.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
[[Page 1314]]
RECORD SOURCE CATEGORIES:
United States Mint and other law enforcement officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
As authorized by 5 U.S.C. 552a(k)(2), this system is exempt from
the following provisions: subsections (c)(3); (d); (e)(1); (e)(4)(G),
(H) & (I); and (f) of 5 U.S.C. 552a.
TREASURY/UNITED STATES MINT .009
SYSTEM NAME:
Retail Sales System (RSS); Customer Mailing List; Order Processing
Records for Coin Sets, Medals, and Numismatic Items; Records of
Undelivered Orders; and Product Descriptions, Availability, and
Inventory--Treasury/United States Mint.
SYSTEM LOCATION:
United States Mint, 801 9th Street NW., Washington, DC 20220.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the public and United States Mint employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Names, addresses, phone numbers, email addresses, and order history
of customers purchasing numismatic items, of individuals who wish to
receive notification of numismatic offerings by the United States Mint,
and of individuals requesting information and promotional materials
(and their intended use of requested materials and information).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 5111, 5112, 5132, 5136, and 31 CFR Part 92.
PURPOSES:
The purpose of this system is to permit the United States Mint to:
maintain a mailing list of customers and interested parties to provide
continuous communication and promotional materials about existing and
upcoming numismatic product offerings, circulating coins, and
activities; record and maintain records of customers' and
interested parties' order information and requests for promotional
materials; capture and process orders through each stage of the order
life cycle; maintain integrity and security of orders, customer
information and the system; research and resolve orders that were not
successfully delivered to customers and interested parties; and
maintain a list of its products and monitor and maintain product and
promotional material inventory levels to meet customer and interested
party demand while remaining within mandated mintage levels, as
applicable.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Accounting officers, managers, supervisors, and government
officials with an official interest in cash receivables and debts owed
the Government;
(2) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(3) A federal, state, or local agency that has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit;
(4) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in accordance with international
agreements;
(6) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(7) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(8) Third parties during the course of an authorized criminal or
administrative investigation;
(9) Contractors performing work under a contract or agreement for
the federal government, when necessary to accomplish an agency function
related to this system of records, in compliance with the Privacy Act
of 1974, as amended;
(10) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
Name, address, phone number, customer number or order number, order
date, whether or not the account is `flagged' (such as due to an
unusual quantity or an order requiring verification for processing and
completion), shipment tracking number, and any internal identification
number that may be assigned to the request.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management. Only those individuals requiring the information
to accommodate handling of transactions with the customers can access
information pertaining to an individual.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with
Government Accountability Office guidance, National Archives and
Records Administration (NARA) regulations, and NARA-approved records
retention schedules.
SYSTEM MANAGER AND ADDRESS:
Associate Director for Sales and Marketing, United States Mint, 801
9th Street, NW., Washington, DC 20220.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, or seeking access to any
record contained in the
[[Page 1315]]
system of records, or seeking to contest its content, should be
addressed to the ``System Manager and Address'' described above.
Requests may be made in accordance with instructions appearing at 31
CFR Part 1, subpart C, appendix H. Requests for information or specific
guidance on where to send records requests should be addressed to the
following official: Disclosure Officer, United States Mint, 801 9th
Street, NW., Washington, DC 20220.
Individuals who have previously registered on the bureau's Web site
for a customer account or electronic product notifications may access
their system records online by authenticating with their valid username
and password. Individuals making requests and inquiries concerning
their system records must provide identification to include their name,
address, telephone number, customer identification number and order
number (or a combination of identifying information including order
information depending on the request) which must be successfully
validated in the system.
Requests by individuals to modify open orders cannot be made online
or by telephone, but must be made in writing by a manually signed
document accompanied by valid photo identification. Such requests must
also include the individual's name, address, telephone number, customer
identification number, and order number (or a combination of
identifying information concerning the request including order
information), which must be successfully validated in the system.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
Members of the public and government employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Treasury/United States Mint .012
SYSTEM NAME:
Union and Agency Negotiated Grievances; Adverse Personnel Actions;
Discrimination Complaints; Complaints and Actions before Arbitrators,
Administrative Tribunals, and Courts (Third Parties)--Treasury/United
States Mint.
SYSTEM LOCATION:
These records are located in the United States Mint's Workforce
Solutions Department, its Office of Chief Counsel, and any other office
within the United States Mint where an action arose. Locations at which
the system is maintained are:
(1) United States Mint, 801 9th Street NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY 10996; and
(6) United States Bullion Depository, Fort Knox, KY 40121
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by the system include employees and former
employees of the United States Mint, and applicants for employment;
adjudicators and legal counsel or other representatives; and other
members of the public who are witnesses or complainants.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records contains information and documents relating
to grievances, including Union and Agency grievances filed pursuant to
negotiated collective bargaining agreements and nonbargaining unit
employee grievances. System records also contain information and
documents relating to adverse personnel actions (including performance-
based actions and other personnel matters) and discrimination
complaints, such as witness statements, interview reports, and
correspondence. The system also includes information and documents
concerning actions before Third Parties where applicable, such as
pleadings, findings, decisions, and exhibits.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 1302, 5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75; and 5
U.S.C. Ch. 71. E.O.'s. 11491, 11616, 11636, 11838, 11901, 12027, and
12107; 29 CFR 1614; and negotiated agreements between the United States
Mint and exclusively recognized labor unions.
PURPOSES:
The purpose of this system is to permit the United States Mint to
(1) support actions that fall under Title 5 or Title 42 of the United
States Code; (2) track, manage and maintain grievances, adverse
personnel actions and discrimination complaints; (3) maintain accurate
statistical data for mandated reports; (4) enforce decisions and
judgments; and (5) maintain historical reference information to ensure
consistency of its personnel actions.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A federal, state, or local agency that has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an employee or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(5) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(6) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(7) Third parties during the course of an authorized criminal or
administrative investigation;
(8) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
[[Page 1316]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
Records may be retrieved by the names of the individuals on whom
they are maintained, by case number, or by the subject or date of the
action.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with National
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief, Human Resources Division, United States Mint, 801 9th
Street NW., Washington, DC 20220;
(2) Plant Manager, United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Plant Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Plant Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Plant Manager, United States Mint, West Point, NY 10996; and
(6) Officer-in-Charge, United States Bullion Depository, Fort Knox,
KY 40121.
NOTIFICATION PROCEDURE:
Individuals who have filed a grievance, appeal, or complaint about
a United States Mint decision or determination or about conditions
existing in the United States Mint already have been provided a copy of
the record. The contest, amendment, or correction of a record is
permitted during the prosecution of the action to whom the record
pertains. After a case has been closed, however, requests from
individuals wishing to be notified if they are named in this system of
records, seeking access to any record contained in the system of
records, or seeking to contest its content should be addressed to the
head of the organizational unit having immediate custody of the records
(See ``System Managers and Addresses'' above). Requests may be made in
accordance with instructions appearing at 31 CFR Part 1, subpart C,
appendix H. Requests for information or specific guidance on where to
send records requests should be addressed to the following official:
Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
The individual must submit a written request with information
sufficient to verify the identity of the requester such as full name,
date of birth, a brief description of the grievance, and the
approximate date of submission.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
The sources of these records are as follows: (a) individuals to
whom the record pertains; (b) Agency officials; (c) affidavits or
statements from employees and third parties; (d) testimony of
witnesses; (e) official documents and correspondence relating to the
grievance.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2013-00191 Filed 1-7-13; 8:45 am]
BILLING CODE 4810-37-P