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Policy Manual by Chapters(View Policy Manual A to Z Index)

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01 Definitions, Style and Citations +

Number Policy Title Responsible Party

02 Policy Development +

Number Policy Title Responsible Party
2.101 Policy on Approving Policies and Procedures Fairchild, Thomas

03 Compliance +

Number Policy Title Responsible Party
3.101 Institutional Compliance Policy LeMaistre, William
3.102 Detecting and Responding to Fraud, Waste and Abuse LeMaistre, William
3.302 Compliance Program Non-Retaliation Policy LeMaistre, William

04 Administration +

General +

Number Policy Title Responsible Party
4.100 Brand Identity Policy Tips, Jean
4.104 Tobacco-free Campus Policy Trevino, Jennifer
4.105 Facilities Use Policy Trevino, Jennifer
4.107 Inclement Weather Advisories Barrett, Stephen
4.108 Children on HSC Property Horsman, Rand
4.109 Pets on HSC Property Policy Horsman, Rand
4.112 Charge for Public Records Policy Horsman, Rand
4.114 Health Saver Program Release Time Policy Horsman, Rand
4.116 Access Control Policy Sims, James
4.141 Non-profit Mail Policy Tips, Jean

Information Resources +

Number Policy Title Responsible Party
4.301 Acceptable Electronic Communications Use Policy Drabier, Renee
4.302 Server Management and Security Policy Drabier, Renee
4.304 Data Integrity and Classification Policy Drabier, Renee
4.305 Web Policy Drabier, Renee
4.306 Cellular Phone Use and Allowance Policy Drabier, Renee
4.308 Transmission of Health Information via PDA Drabier, Renee
4.310 Records Management Program Policy Drabier, Renee
4.311 Records Retention Policy Drabier, Renee
4.312 Records Disposition Drabier, Renee
4.313 Records Authorization Policy Drabier, Renee
4.314 Records Management Employee Exit Policy Drabier, Renee
4.315 Legal Hold Policy Drabier, Renee
4.316 Archives Program Policy Drabier, Renee
4.317 Computer Hardware and Software Procurement & Support Drabier, Renee

Library +

Number Policy Title Responsible Party
4.201 Policy on Use of the Library Burgard, Daniel
4.202 Policy on Use of Library Computers and Electronic Resources Burgard, Daniel
4.203 Policy On Law Enforcement And Third-Party Requests For Library Records That Identify Patron Information Burgard, Daniel
4.204 Policy on PHAROS Copy/Print Account Refunds and Closures Burgard, Daniel
4.205 Policy on Remote Access to Networked Electronic Resources Burgard, Daniel
4.206 Policy on the Use of Library Rooms Burgard, Daniel
4.207 Policy on Children in the Library Burgard, Daniel
4.208 Lewis Library Circulation Policies Burgard, Daniel

Safety and Infection Control +

Number Policy Title Responsible Party
4.400 Institutional Biosafety Policy Cistola, David
4.401 Tuberculosis Exposure Control Forbes, Kathleen
4.402 Hand Hygiene Forbes, Kathleen
4.403 Waiting Room Infection Control Forbes, Kathleen
4.404 Break Room Cleaning Forbes, Kathleen
4.405 Plan to Manage the Influx of Potentially Infectious Patients Forbes, Kathleen
4.406 Incidental Housekeeping Barrett, Stephen
4.420 Annual Campus Safety Report Gailliard, Gary
4.430 Emergency Management Policy Sims, James
4.431 Occupational Safety Policy Sims, James
4.432 Ionizing Radiation Policy Sims, James

05 Human Resources +

Number Policy Title Responsible Party
5.101 Personnel Policy Manual Purpose Horsman, Rand
5.102 Human Resource Services Functions Horsman, Rand
5.201 Nondiscrimination-Equal Opportunity and Affirmative Action Horsman, Rand
5.202 Age Discrimination Horsman, Rand
5.203 Employment of Persons with Disabilities Horsman, Rand
5.204 Employment of Veterans Horsman, Rand
5.205 Sexual Harassment Horsman, Rand
5.206 Whistle Blower Act Horsman, Rand
5.207 Racial Harassment Horsman, Rand
5.208 Consensual Relationships Horsman, Rand
5.209 Sexual Exploitation by Mental Health Services Providers Horsman, Rand
5.210 Grievance Procedure for Alleged Discrimination in Employment Horsman, Rand
5.211 Electronic and IR Accessibility Horsman, Rand
5.301 Employee Categories Horsman, Rand
5.302 Definition of Terms Horsman, Rand
5.303 Classification and Allocation of Positions Horsman, Rand
5.304 Position Classification - Classified Positions Horsman, Rand
5.305 Salary Policy Horsman, Rand
5.401 Types of Staff Appointment Horsman, Rand
5.402 Procedures for Filling Vacant Positions Horsman, Rand
5.403 Beginning and Ending Dates of Employment Horsman, Rand
5.405 Promotion, Transfer or Demotion Horsman, Rand
5.406 Termination Clearance Horsman, Rand
5.407 Re-Employment and Reinstatement Horsman, Rand
5.408 Employment of Non-citizens Horsman, Rand
5.409 Return to Work Horsman, Rand
5.410 Reduction in Force Horsman, Rand
5.411 Early Retirement with Modified Service Horsman, Rand
5.412 Contract Workforce Horsman, Rand
5.413 Criminal History Background Checks Horsman, Rand
5.501 Orientation Horsman, Rand
5.502 Employee Affidavit and Certification and other Requirements Horsman, Rand
5.503 Change in Personal Status Horsman, Rand
5.504 Requests for Information Horsman, Rand
5.505 Employee Ethics and Standards of Conduct Horsman, Rand
5.506 Outside Employment Horsman, Rand
5.507 Employment of Relatives Horsman, Rand
5.508 Drug Free Workplace Horsman, Rand
5.509 Drug and Alcohol Testing Horsman, Rand
5.510 AIDS Policies and Procedures Horsman, Rand
5.511 Protection from Exposure to HBV Horsman, Rand
5.512 Records Administration Horsman, Rand
5.513 Employees and Students Rights Horsman, Rand
5.514 Violence in the Workplace Horsman, Rand
5.515 Drug and Alcohol Test for Drivers Horsman, Rand
5.516 Public Information Policy Horsman, Rand
5.519 Fraud Policy Horsman, Rand
5.520 Prehire Drug and Alcohol Screening Horsman, Rand
5.601 Official Workweek Horsman, Rand
5.602 Absence Attendance Horsman, Rand
5.603 Time and Attendance - Leave Records Horsman, Rand
5.604 Holidays Horsman, Rand
5.605 Vacation Leave Horsman, Rand
5.606 Sick Leave Horsman, Rand
5.607 Family and Medical Leave and Parental Leave Horsman, Rand
5.608 Emergency Administrative Leave Horsman, Rand
5.609 Military Leave of Absence Horsman, Rand
5.610 Absence to Attend Conferences, etc Horsman, Rand
5.611 Compensatory Leave and Overtime Horsman, Rand
5.612 Leave of Absence Without Pay Horsman, Rand
5.613 Sick Pool Leave Horsman, Rand
5.614 Other Paid Leaves Horsman, Rand
5.615 Injury Leave for Police Officers Horsman, Rand
5.701 Training and Development Horsman, Rand
5.702 Staff Development, Performance Planning and Review Horsman, Rand
5.801 Retirement Plans and Annuities Horsman, Rand
5.802 Uniform Group Insurance Horsman, Rand
5.803 Workers Compensation Horsman, Rand
5.804 Unemployment Compensation Program Horsman, Rand
5.805 Time Off for Voting Horsman, Rand
5.806 Jury and Witness Duty Horsman, Rand
5.807 Longevity and Hazardous Duty Pay Horsman, Rand
5.808 Charitable Contributions Horsman, Rand
5.901 Performance Counseling and Discipline Horsman, Rand
5.902 Voluntary Alternative Dispute Resolution Horsman, Rand
5.903 Employee Grievance Policy Horsman, Rand

06 Faculty Affairs +

Number Policy Title Responsible Party
6.101 Faculty Development Leave Policy Yorio, Thomas
6.103 Course Syllabus Policy for Faculty Yorio, Thomas
6.104 Faculty Absence From Class Yorio, Thomas
6.105 Faculty Role in Fostering a Culture of Intellectual Honesty Yorio, Thomas
6.106 Evaluation of Courses and Instruction Policy for Faculty Yorio, Thomas
6.107 Faculty Competence in English Communication Yorio, Thomas
6.108 Salary Administration - Faculty Yorio, Thomas
6.109 Extension of the Probationary Period for Tenure Yorio, Thomas

07 Student Affairs, Education and Funding +

General and Student Affairs +

Number Policy Title Responsible Party
0.000 Student Rights and Responsibilities Policy Moorman, Thomas
7.101 Student Policy - Overview of Academic Policy Moorman, Thomas
7.103 Student Policy - Absence for Religious Holidays Policy Moorman, Thomas
7.103 Student Policy - Absence for Religious Holidays Policy Moorman, Thomas
7.104 Student Policy - Participation in Special Environments Policy Moorman, Thomas
7.105 Student Policy - Americans with Disabilities Act Policy Moorman, Thomas
7.106 CARE Team and Involuntary Student Medical Withdrawal Policy Moorman, Thomas
7.107 Student Policy - Student Health and Health Insurance Policy Moorman, Thomas
7.108 Student Policy - Immunizations and Health Screenings Moorman, Thomas
7.109 Student Policy - Occupational Acquired Communicable Diseases Policy Moorman, Thomas
7.110 Student Policy - Substance Abuse Policy Moorman, Thomas
7.111 Student Policy - Sexual Harassment Policy Moorman, Thomas
7.112 Student Policy - Consensual Relationship Policy Moorman, Thomas
7.113 Student Policy - FERPA Policy Moorman, Thomas
7.114 Student Policy - Student Information Changes Policy Moorman, Thomas
7.118 Student Policy - Veterans Benefits Policy Moorman, Thomas
7.119 Student Policy - Transcripts Policy Moorman, Thomas
7.120 Student Policy - Student Evaluation of Courses and Instruction Policy Moorman, Thomas
7.121 Student Policy - Conduct in the Classroom Policy Moorman, Thomas
7.122 Student Policy - Children on Health Science Center Property Policy Moorman, Thomas
7.123 Student Policy - Fire Drills Policy Moorman, Thomas
7.124 Student Policy - Permanent Academic Record Policy Moorman, Thomas
7.125 Student Policy - Student Dress Code Policy Moorman, Thomas
7.126 Student Policy - Student Code of Conduct and Discipline Moorman, Thomas
7.127 Student Policy - Student Grievance Policy Moorman, Thomas
7.128 Student Policy - Enrollment Status During Appeal of Expulsion, Suspension, or Administrative Withdrawal Moorman, Thomas
7.129 Student Policy - Co-Curricular Involvement Policy Moorman, Thomas
7.130 Student Policy - Student Travel Policy Moorman, Thomas
7.131 Student Policy - Transfer of Credit Policy Moorman, Thomas
7.132 Student Policy - Missing Student Notification Policy Moorman, Thomas
7.133 Student Policy - Provision of Scholarships and Other Funds to UNTHSC Student Trainees Moorman, Thomas
7.134 Student Policy - Criminal Background Check for Students Policy Moorman, Thomas
7.135 Student Policy - Withdrawal for Active Military Service Policy Moorman, Thomas
7.136 Student Policy - Non-Academic Complaint and Grievance Policy Moorman, Thomas
7.137 Student Policy - Grading Policy Moorman, Thomas
7.138 Student Policy - Attendance Policy Moorman, Thomas
7.139 Student Policy - Technology Mediated Course for International Students Moorman, Thomas
7.140 Founders Activity Center Policy Moorman, Thomas
7.141 Free Speech and Public Assembly Moorman, Thomas

GSBS +

Number Policy Title Responsible Party
7.200 GSBS - Academic Policies Vishwanatha, Jamboor
7.201 GSBS - Application Vishwanatha, Jamboor
7.203 GSBS - Admission to Probationary Status Vishwanatha, Jamboor
7.204 GSBS - Admission to Non Degree status Vishwanatha, Jamboor
7.205 GSBS - Annual Performance Review Vishwanatha, Jamboor
7.206 GSBS - Concurrent Enrollment Vishwanatha, Jamboor
7.207 GSBS - Change of Degree Program Vishwanatha, Jamboor
7.208 GSBS - Change of Discipline Vishwanatha, Jamboor
7.209 GSBS - Courses Taken for PhD Credit by MS students Vishwanatha, Jamboor
7.210 GSBS - Readmission of Former Students Vishwanatha, Jamboor
7.211 GSBS - Auditing Vishwanatha, Jamboor
7.212 GSBS - Graduation Requirements Vishwanatha, Jamboor
7.213 GSBS - Courses of Instruction Vishwanatha, Jamboor
7.214 GSBS Leave of Absence Vishwanatha, Jamboor
7.215 GSBS - Final Examination Vishwanatha, Jamboor
7.216 GSBS - Full Time Enrollment Vishwanatha, Jamboor
7.217 GSBS - Graduate Advisor Vishwanatha, Jamboor
7.218 GSBS - Supplement for Students Receiving Extramural Funding Vishwanatha, Jamboor
7.221 GSBS - Probation and Suspension Vishwanatha, Jamboor
7.222 GSBS - Course Duplication Vishwanatha, Jamboor
7.226 GSBS - Removal of Incomplete Vishwanatha, Jamboor

SHP - Physical Therapy Program +

Number Policy Title Responsible Party
7.300 SHP - DPT Program Admissions Anderson, Warren
7.301 SHP - DPT Graduation Requirements Anderson, Warren
7.302 SHP - DPT Health and Technical Standards Anderson, Warren
7.303 SHP - DPT Student Involvement in Clinical Activities Anderson, Warren
7.304 SHP - DPT Transfer of Course Credit Anderson, Warren
7.305 SHP - DPT Remediation Anderson, Warren

SHP - Physician Assistant Program +

Number Policy Title Responsible Party
7.401 SHP - PA Awards Anderson, Warren
7.402 SHP - PA Program Admissions Anderson, Warren
7.403 SHP - PA Clinical Site Selection Anderson, Warren
7.404 SHP - PA Student Employment Anderson, Warren
7.405 SHP - PA Prerequisite Admission Requirements Anderson, Warren
7.406 SHP - PA Remediation Anderson, Warren
7.407 SHP - PA Student Involvement in Patient Care Activities Anderson, Warren
7.408 SHP - PA Transfer of Course Credit Anderson, Warren
7.409 SHP - PA Student Service Work Anderson, Warren
7.410 SHP - PA Health and Technical Standards Anderson, Warren
7.411 SHP - PA Graduation Requirements Anderson, Warren
7.412 SHP - PA Promotions Probation Dismissal Anderson, Warren
7.414 SHP - PA Advance Placement and Course Waivers Anderson, Warren

SPH +

Number Policy Title Responsible Party
7.601 SPH - Dropping Courses Kurz, Richard
7.602 SPH - Adding Courses Kurz, Richard
7.603 SPH - Appeal - Grievance Process Kurz, Richard
7.604 SPH - Application for the Completion of the Degree Kurz, Richard
7.605 SPH - Auditing Kurz, Richard
7.606 SPH - Concurrent Enrollment at Another Institution Kurz, Richard
7.607 SPH - Change of Department - Concentration Area Kurz, Richard
7.608 SPH - Curriculum Plan Kurz, Richard
7.609 SPH - Enrollment of Continuing Students Kurz, Richard
7.610 SPH - Non-Degree Admission of Students Kurz, Richard
7.611 SPH - Pass - No Pass Grading Kurz, Richard
7.612 SPH - Re-Admission of Former Students Kurz, Richard
7.613 SPH - Time Limitations Kurz, Richard
7.614 SPH - Use of Transfer Credit Kurz, Richard
7.615 SPH - Probation and Dismissal Kurz, Richard
7.616 SPH - Repeating Courses Kurz, Richard
7.617 SPH - Graduation Requirements Kurz, Richard
7.618 SPH - Grade Appeal Policy and Procedures Kurz, Richard
7.619 SPH - Leave of Absence Kurz, Richard
7.620 SPH - Quality of Work Required Kurz, Richard
7.621 SPH - MPH Admission Requirements Kurz, Richard
7.622 SPH - MHA Admission Requirements Kurz, Richard
7.623 SPH - DrPH Admission Requirements Kurz, Richard

TCOM +

Number Policy Title Responsible Party
7.500 TCOM - Admissions Requirements Peska, Don
7.501 TCOM - Clinical Rotations (Holidays) Peska, Don
7.502 TCOM - Course Learning Objectives Peska, Don
7.503 TCOM - Exam Administration Peska, Don
7.504 TCOM - Failed Examinations Peska, Don
7.505 TCOM - External Examinations Peska, Don
7.507 TCOM - Examination Scoring and Re-Scoring Protocol Peska, Don
7.508 TCOM - Advanced Standing and Student Transfers Peska, Don
7.510 TCOM - Clerkship Uniform Policy and Procedures Requirements Peska, Don
7.511 TCOM - Licensing Examination Review Peska, Don
7.512 TCOM - Incomplete Grades Peska, Don
7.513 TCOM - Make-Up Examinations Peska, Don
7.523 TCOM - Academic Probation Peska, Don
7.525 TCOM - Leave of Absence Peska, Don
7.527 TCOM - Requirements for Graduation Peska, Don
7.533 TCOM - Remediation Peska, Don
7.534 TCOM - Academic Honors and Class Rank Peska, Don
7.535 TCOM - Advanced Placement Waivers and Transfer of Course Credit Peska, Don
7.536 TCOM - Applicant Selection Peska, Don
7.539 TCOM - Early Decision Program Peska, Don
7.540 TCOM - Training Grants Concerning Osteopathic Medical Students Peska, Don
7.541 TCOM - Basic Science Relevance in Clinical Courses Peska, Don
7.542 TCOM - Clinical Relevance in Basic Science Courses Peska, Don
7.543 TCOM - Secure Examination Item Bank Peska, Don
7.544 TCOM - Subject Exam and Comprehensive Exam Peska, Don
7.545 TCOM - National Board Examinations Policy Peska, Don
7.546 TCOM - Exam Construction Peska, Don
7.548 TCOM - Auditing Peska, Don
7.549 TCOM - Withdrawal Peska, Don
7.550 TCOM - Dismissal Policy Peska, Don
7.551 TCOM - Application Procedures Peska, Don

08 Intellectual Property, Technology Transfer, Equity Development +

Number Policy Title Responsible Party
8.101 Intellectual Property Policy McClain, Robert
8.102 Distributed Learning Creation, Use, Ownership, Royalties, Revision and Distribution of Electronically Developed Course Materials McClain, Robert
8.103 Policy on Equity Acquisition McClain, Robert

09 Institutional Advancement +

Number Policy Title Responsible Party

10 Fiscal Management +

Number Policy Title Responsible Party
10.102 Investment Policy Mueller, Michael
10.103 Purchasing & Central Services: Purchasing: General Mueller, Michael
10.104 Purchasing & Central Services: Purchasing: HUB Program Mueller, Michael
10.105 Purchasing & Central Services: Purchasing: Contracted Workforce for Contracts under $10,000 Mueller, Michael
10.106 Purchasing & Central Services: Purchasing: Contracted Workforce for Contracts over $10,000 or more Mueller, Michael
10.107 Purchasing & Central Services: Purchasing: Procurement Card Mueller, Michael

11 Facilities and Real Estate +

Number Policy Title Responsible Party
11.100 Driving A Health Science Center Vehicle Policy Barrett, Stephen
11.101 Mail Services General Policy Barrett, Stephen
11.102 Purchasing & Central Services: Central Receiving: General Barrett, Stephen
11.102 Central Receiving General Policy Barrett, Stephen

12 Research +

Number Policy Title Responsible Party
12.101 Research Conflict of Interest Cistola, David
12.102 Research Integrity Cistola, David
12.103 Export Controls Policy Cistola, David
12.105 Use of Controlled Subtances in Research Cistola, David
12.201 Protection of Human Research Subjects Policy Cistola, David
12.301 Clinical Trials Policy Cistola, David
12.401 IACUC Functions and Responsibilities Policy Cistola, David

13 Grants Management +

Number Policy Title Responsible Party
13.101 Advance Payments Cistola, David
13.102 Agreements and Contracts Policy Cistola, David
13.103 Authorized signature on grant submissions Cistola, David
13.106 Cost Policy for Federal Grants Cistola, David
13.108 Cost Transfers Cistola, David
13.109 Disallowance of Expenditures Due to Audit Cistola, David
13.110 Establishment of an Institutional File and Account Cistola, David
13.111 Equipment and Supplies Acquired on Grants Cistola, David
13.112 Negotiating and Accepting Research Agreements Cistola, David
13.113 Overdraft Write-Off Policy Cistola, David
13.114 Policy on Sponsored Projects Cistola, David
13.115 Principal Investigator Eligibility Cistola, David
13.116 Principal Investigator Responsibilities for Financial Oversight of Grants and Contracts Cistola, David
13.117 Responsibilities of Authorized Signers on Project IDs Cistola, David
13.118 Significant Absence of a Principal Investigator Cistola, David
13.119 Submission of Proposals for External Funding Dillon, Glenn
13.120 Facilities and Administrative Costs Recovery and Distribution Dillon, Glenn
13.121 Time and Effort Reporting Cistola, David
13.122 Cost Sharing Cistola, David
13.123 Management of Gifts and Grants Cistola, David
13.124 Multiple Principal Investigators Cistola, David
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