The Solution Source, September 2012

Submitted by Anonymous on Fri, 09/14/2012 - 09:04

Solution Source

Newsletter Highlights
Stay Informed

Occasionally, the Business Service Center (BSC) will distribute updates out to employees to announce a new program, changes to procedures, or reminders about deadlines. In order to stay up-to-date with news from the BSC, employees are encouraged subscribe to BSC Updates online at
http://bsc.untsystem.edu/newsletter/subscriptions.


New United Healthcare ID Cards

United Healthcare recently mailed new Health Select medical ID cards to existing members who had coverage beginning September 1, 2012. The card has a new identification number and group number. If your new card does not have a Primary Care Physician (PCP) listed, you will need to select one and contact United Healthcare to let them know your selection. Remember that you will need to select a PCP, if you want to receive network benefits for your PCP visits.
$50 Prescription Drug Deductible

Employees who subscribe to the UNT System employee healthcare plan are reminded that the $50 deductible for you and each covered dependent began with the new plan year on September 1. Only eligible prescriptions drug purchases count towards the $50 deductible.

Do Managers Need FMLA Training?

FMLA training is available for your department. Please contact Teresa Phillips at the BSC, 940-369-5549.

Monthly ERS Newsletter

Employees at University of North Texas, UNT Health Science Center, UNT Dallas and UNT System Administration are encouraged to read the current issue of News About Your Benefits from ERS.

Access the newsletter online at http://content.govdelivery.com/bulletins/gd/TXERS-520e58.


Upcoming Training
Course Number: SO13SM    
Course Name: Stress Management  **Tentative    
Tuesday, October 2, 2012        
10:00am to Noon    
UNT Chilton 245 & Discovery Park B155, UNT Dallas DAL1 222, UNTHSC Lib 142

Stress Management: This seminar provides information on the different sources and causes of stress and provides various techniques to help participants manage stress that they encounter. **This is tentative – still awaiting response from instructor.

Course Number: NP13AM    
Course Name: Self-Discipline/Anger Management    
Thursday, October 4, 2012        
9:00am to 10:30am    
UNT Chilton 245 & Discovery Park B155, UNT Dallas DAL1 212, UNTHSC Lib 142

Self-Discipline/ Anger Management:  Choosing Healthy Options for Your Anger:  Managing one’s own anger is an important skill in life and at work.  This dynamic course focuses on our anger and how to manage it effectively, as opposed to other people’s behavior and feelings.  Ideas are discussed about the value of anger and how to harness it for positive change in our lives.  The emotional, physiological, and cognitive components that frame the anger pathway are discussed.  This session is facilitated by the Employee Assistance Program.

Course Number: NO13FJ    
Course Name: F & J Visa Workshops    
Wednesday, October 10, 2012        
10:30am to Noon    
UNT Chilton 245 & Discovery Park B155, UNT Dallas DAL1 212, UNTHSC Lib 142

F & J Visas: This session is appropriate for staff and faculty who interact with international students and scholars.  Participants will learn the updated basic regulations that F-1 and J visa students and scholars must follow and how UNT International can assist with the process. The session will also address payroll implications.  This session is facilitated by UNT International and Payroll.

Course Number: NA13AA    
Course Name: Asbestos Awareness    
Thursday, October 11, 2012        
1:30pm to 3:00pm    
UNT Gateway 049 & Discovery Park B155

Asbestos Awareness: The 2 hour Asbestos Awareness Course is for employees who may disturb asbestos containing materials as part of their job duties. Any employee that performs maintenance, repairs, installation, or renovation is required to attend this course. Participants will learn about the characteristics of asbestos, where it is found, health effects, and UNT’s policy on what to do if you need to disturb a suspect material.  This course is facilitated by Risk Management.

Course Number: SO14MN    
Course Name: Managing Workplace Negativity    
Wednesday, October 17, 2012        
9:00am to 10:30am
UNT Gateway 049 & Discovery Park B155, UNT Dallas DAL1 222, UNTHSC Lib 116

Managing Workplace Negativity:  Negativity can greatly impact employee engagement and productivity.  This session provides managers hints and tips on how to manage the negativity in a positive productive way. Participants will learn to identify attitudes that cause negativity, promote positive attitudes, and influence behavior changes. 

Course Number: UO12AU   
Course Name: Asset user Training   
Thursday, October 18, 2012       
8:30am to 10:30am   
UNT USB room 138

Asset User: Staff members that maintain asset information for their department will learn the responsibilities of the asset user and reporting activities for asset management at UNT. Attendees will learn how to maintain asset information (condition and location) in EIS FS and how to conduct the annual asset inventory required by all departments. This course is facilitated by the Property Management Department.

Course Number: NO13SA
Course Name: Substance Abuse   
Thursday, October 24, 2012       
9:00am to 10:30am   
UNT Chilton 245 & Discovery Park B155, UNT Dallas DAL1 222, UNTHSC Lib 116

Substance Abuse 101:  This seminar defines substance abuse, discusses signs and symptoms, and provides guidance on how to handle these issues in the workplace. The session is geared toward supervisors and provides information on available resources.  This session is facilitated by the Employee Assistance Program.

Course Number: SO13LD   
Course Name: Leadership   
Thursday, October 25, 2012       
1:30pm to 3:00pm   
UNT Chilton 245 & Discovery Park B155, UNT Dallas DAL1 212, UNTHSC Lib 142

Leadership:  This course is designed to provide the basics of leadership.  The session discusses leadership style, leading versus managing, coaching, and mentoring. 
 
Course Number: NO13H1   
Course Name: H-1b Visa Workshop   
Monday, October 29, 2012       
1:30pm to 3:00pm   
UNT Chilton 245 & Discovery Park B155, UNT Dallas DAL1 212, UNTHSC Lib 142

H-1b Visa: This session is appropriate for faculty and staff who may be involved with hiring or assisting in changing a foreign national faculty or staff member’s visa to H-1b.  Participants will gain a basic understanding of the H-1b step-by-step process at UNT and the governmental agencies involved with the H-1b visas.  This session is facilitated by UNT International.

 

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Helpful Hints for Sending Documents

The BSC Information Services area offers some helpful hints to ensure successful transmission of documents when sending invoices and travel vouchers to the BSC (invoices@untsystem.edu and travelvouchers@untsystem.edu):

  • The absolute best type of file type to send is the PDF format. However the system gets a little confused if there is a blank page at the end of the document, so remember to delete the blank page at the end.
  • The email agent is set up to handle Excel documents, but it cannot read and convert multi-worksheet pages. This process was set up to handle invoices, which are typically a single or multiple page document, not an Excel workbook. As noted above, the absolute best file type is a PDF to be assured of success.
  • Please do not send attachments within an attachment. The mail agent cannot convert the second attachment. For example, when you scan a document at your multifunctional device copier and then attach that message to another message with approval to pay, you have just sent an attachment within an attachment. Rather, take the email from the copier, add your approval to pay, and forward that message to invoices@untsystem.edu.
  • Want to take it a step further to help expedite processing? Put the Vendor name and invoice number in the subject line of the email. Our process will capture that information as it comes into workflow, helping us locate the document faster in case there are any questions before the voucher is created in EIS.

For questions about these hints, or about BSC Information Services, call 940-369-5500 or email to BSC_IS_Team@untsystem.edu.

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