BSC Purchasing

  • Fiscal Year End and Beginning

    Submitted by Debbie Reynolds on Thu, 08/30/2012 - 11:25

    Fiscal Year 12 is rolling to an end.  For most employees, the fiscal year will end as they leave work tomorrow afternoon, August 31st.  BSC employees will continue working on fiscal year 12 activities in Purchasing, Payments, Human Resources, and Payroll throughout the first week of September.  At the same time BSC staff will be closing the FY12 fiscal year, they will be working on the opening of FY13.

  • ePro Requisitions in OPEN status to be canceled today - 8/28/12

    Submitted by Carolyn Cross on Tue, 08/28/2012 - 11:22

    ePro Requisitions in OPEN status that have a budget date of 8/31/12 or earlier will be canceled today in preparation for Fiscal Year 2012 closing.

    Requisitions for Fiscal Year 2013 must be recreated with a Budget Date of 9/1/12 or later and submitted on or after 9/4/12.

    Our combined efforts will ensure that year-end purchasing is efficient and effective.

  • Year End Reminder

    Submitted by Renee Sims on Fri, 08/17/2012 - 15:56

    The deadline for ePro requests with no contracts or agreements from FY 12 funds is Monday, August 20, 2012.

    Required approvals must be obtained to ensure requisitions arrive in BSC Purchasing by the stated deadline. Requisitions arriving in BSC Purchasing after August 20th will be returned unprocessed, and must be changed to Fiscal Year 13 funds and resubmitted.

    The BSC recommends that no purchasing card transactions be allowed after Wednesday, August 22, 2012 to allow time for transactions to post in FY12.

  • Attention ePro Coordinators

    Submitted by Renee Sims on Fri, 08/17/2012 - 14:23

    Managing Requisitions as We Approach Year-End:
    It’s that time of year where you should be reviewing old requisitions for those that have not processed. Some may still be waiting on action from you as the epro Coordinator. Please review requisitions and if viable, submit for approval. If you determine that the requisitions are no longer needed, please cancel and budget check to clear any possible encumbrances.

  • ePro - Year End Deadlines

    Submitted by Anonymous on Fri, 08/10/2012 - 16:15
    BSC Deadlines for ePro Submissions and Contract Processing
    Type of ePro Request ePro Info Deadline
    Formal Solicitation Requests

    From FY 12 funds, $25,000 or more     		ePro requisitions in the amount of $25,000 and above that require formal bidding Friday, Jun 29, 2012
    Regular and routine ePro requests

  • PCard - Year End Deadlines

    Submitted by Anonymous on Fri, 08/10/2012 - 15:54
    BSC Deadlines for Purchasing Card Transactions for Fiscal Year 2012
    • Fiscal Year 12-13 payments will be based on the transaction’s posting date, not the transaction date.
    • All transactions posted on or before Friday, August 31, 2012 will be paid against fiscal year 2012 funds.
    • All transactions posted on or after Saturday, September 1, 2012 will be paid against fiscal year 2013 funds.
    • The BSC recommends that no purchasing card transactions be allowed after Wednesday, August 22, 2012 to

  • Working with an "On-Hold" Vendor

    Submitted by Anonymous on Fri, 08/10/2012 - 15:43
    Working with an "On-Hold" Vendor

    If a vendor is "on-hold", its products or services are not available for purchase by state agencies, which includes the University of North Texas System (UNTS) and its member institutions. Texas Government Code 403.066 prohibits a state agency from entering into a contract or doing business with an individual or business indebted to the State of Texas.

  • Managing Requisitions

    Submitted by Anonymous on Fri, 08/10/2012 - 15:41
    Managing Requisitions as We Approach Year-End

    It’s that time of year where you should be reviewing old requisitions for those that have not processed. Some may still be waiting on action from you as the epro Coordinator. Please review requisitions and if viable, submit for approval. If you determine that the requisitions are no longer needed, please cancel and budget check to clear any possible encumbrances.