Dallas partner meeting_8.07.12

Dallas Partner Meeting August 7, 2012

Kudos to you… • We want to thank Rachel Felts for her assistance with ePAR. She not only helped us by working with the system, she also offered some great suggestions for improvements. • Thanks to Rebecca McFaul for participating in the video about the new PCard Guide.

Solution Center Updates

Email Handling of BSC,Training, Payments, andPurchasing inboxes now beingcompleted by Customer CareExperts (Solution Center)

If nothing happens, you likely need java installed or updated. Contact your local IT Support. You will most likely receive this security warning. Choose NoYou may be prompted to enterEUID & Password.If so give it a try. If it doesn’twork, put UNT in frontof your EUID. If that still doesn’twork, note the screenshot of the error and send tobsc_is_team@untsystem.edu.

Double click the document you wish to view. A viewer will open with the selecteddocument. Even if there areno documents available, the webnow window will open and indicate “No documentsfound.” Remember that document you wish to view. Arequisitionopenvisible in EIS. Click Double click the documents attached to the viewer will are with thethe requisition icon on the lifecycle,there are requisition schedule and distribution selected document. Even if then thehyperlink,no documents available, the webnow window will open and indicate “No and then any paperclip icons on the line. documents found.” Remember that documents attached to the requisition are visible in EIS. Click the requisition icon on the lifecycle, then the requisition schedule and distribution hyperlink, and then any paperclip icons on the line.

Payment Updates

Year End Deadlines for Payments • 08/27/2012 AP FY 13 opens • 09/04/2012 Travel vouchers must be received for FY 12 processing. • 09/07/2012 AP FY 12 closes • 09/08/2012 PO Roll • 09/10/2012 Last day for journals

Purchasing Updates

Year End Reminders for ePro Coordinators

• We will begin closing PO’s prior to PO Roll at the end of the year. Collaborative effort between departments, Purchasing, BSC IS Team, and campus Controller Offices.• Department identified need for PO close, use PO Change Request from BSC website. Once closed, no further activity allowed on that PO.

• Q&A• Question: Are the Payments deadlines on the BSC website?• Answer: No, but they will be in the BSC Solution that will come out today.• Question: I have a meeting after the 22nd and we want to provide food. What do I do? We want to use FY12 funds.• Answer: You can go ahead and do a Requisition on FY12 funds if the vendor will work with you. Talk to your buyer and they will help you. If you use your Pcard it will post in FY13.• Question: We also have a grant and a meeting on the 28th and are providing food.• Answer: If you work with your buyer, they can work something out for you if you enter a REQ.• .

• Q&A, continued• Question: We pay mileage for student teachers but we would like to pay them mileage from their home, not headquarters, because we hire people in the area (ex. Rowlett) and they don’t actually work from UNT at Dallas.• Answer: They should put that their travel was from home and indicate on the voucher that traveling from home is a cost savings compared to traveling from headquarters.

Dallas partner meeting_8.07.12

by bscisteam on Aug 07, 2012

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Dallas partner meeting_8.07.12 — Presentation Transcript