Special payments concern the way distribution is made and/or that something special needs to be considered about the entity to whom payment is being made. Forms that are required to arrange for a special payment should be submitted when a requisition is created and attached electronically within the EIS eProcurement system. Consult the Purchasing Guide for information regarding what is required for type of vendor and/or payment you are requesting.

Check Requests

Check requests are used to create accounting transactions that require a payment to be issued.  They are typically used to issue refunds, payments from a clearning account or reductions of revenue They should be submitted with appropriate paper backup.  They can be submitted electronically.

Check Request Form - Send to payments@untsystem.edu

Cash Awards

To process cash awards given to students, staff, and faculty for outstanding work, complete the Award Payment Form for each person receiving an award. The award form must be forwarded to the tax accountant for review and approval. Note that some individuals may have tax implications that are addressed by the tax accountant. The form can be attached electronically to the requisition and ad hoc'd to Jim Webb (jow0002) for approval.

Payments to Foreign Nationals

Payments made to foreign nationals require that a Foreign National Information Form be completed and attached electronically to the requisition. If prior approval has not been obtained from Jim Webb, the requisition should be ad hoc'd to Jim Webb (jow0002) , the University Tax Accountant for approval.

Foreign Vendors

All requisitions must be submitted in US dollars. To pay a vendor in funds other than US dollars, or if payment is made to a foreign country, arrange for a wire transfer (directions below). 

Wire Transfers

Currently wire transfers are only made to International vendors.

UNT, UNT Dallas and UNT System Administration:
Complete a special handling form (and Foreign National Information Form if required) and attach it electronically to the requisition.

UNT Health Science Center:
Indicate in the ePro transmittal that the vendor is to be paid via a wire transfer. If the payment is to be made by a non-P.O., indicate the request for wire transfer on either the requisition form or the check request form. The Business Service Center (BSC) General Accounting Area will process the wire transfer.