Ever heard of the old adage that the squeaky wheel gets the grease? No where does that hold more true than in Washington, DC. Letters from constituents and special interest groups inundate on a daily basis. It is the most effective means to capture their attention and gauge public sentiment about particular issues. But if written in haste, a letter can do more harm than good.

Here are some useful tips for writing your member. Whether you elect to follow them or not, just remember that your letter is one of many received each day. The way you present your concerns in a letter will determine to a large extent the reply you receive.

• Keep the letter brief and to the point
• Write on office, fire department or personal letterhead, and sign your name over your typed name at the end of your letter.
• Write only about one issue per letter, stating your position in the first paragraph. Personal experiences are the best supporting evidence.
• Avoid combative or argumentative language. Threatening political retaliation on Election Day often leads to political hibernation for you and others associated with your cause.
• If you have met the member of Congress personally or have some connection or association beyond being a constituent, highlight it in your letter.
• Ask the Representative to state his or her position in the reply.
• Write as soon as possible to give your representative the timely opportunity to make an informed decision.
• Know your facts. Erroneous information will hurt your credibility.
• Express your own ideas and opinions. Do not use standard phrases which often give the appearance of a form letter.
• Do not write on impulse. Have someone review your letter for content and grammar. Show that you put some time and thought into it. You might reveal something for the first time which can heavily influence a members position.

Click here to download a sample letter urging your Member to join the Caucus

Click here to download a sampe letter thanking your Member for serving on the Caucus