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Security Levels
Local Housing Offices Resources
Base Seattle
For Members:
Application for Assignment to Military Housing, CG-5267
BAH/ Housing Worksheet, CG PSC-2025
Request for Assignment Determination, MLCPHSG Form-003
UPH Agreement
Leasing:
Lease Unit Information
Leased Housing Waiver Request Form
Housing Referral
Form for Lessors
Utility Audit
Inspections:
Condition Inspection Report
Owned:
CG Environmental Health Hazards Disclosure Letter
HMIS:
HMIS User Acknowledgement
For
Management:
Assignment Determination Log
Publications:
Critical Housing Areas Instruction, COMDTINST 11101.15
Leased Housing Procedural Guide, P11101.14
Leased Housing General Provisions,
CG-5571A
Assignment/ Release From Owned Quarters, MLCPAC HSGPOL 001-07
Pacific Northwest Resident Occupancy Guide, ISCSEAINST M11101.13A
ALSPO O/05; Assignment/Termination of Gov't Quarters
Tables and Matrices:
LHP Management Matrices: includes LHP Eligibility
Matrix, Number of Rooms Required, Max and Min Net Floor Area Per
Dwelling, and Unit Type Priorities
LHP Cost Matrix
Minimum Bedroom
Requirements
BAH Code Table
E-mail Format for Assignment to Government Quarters
E-mail Format for Termination to Government Quarters
Assignment / Release From Government Quarters:
Ref:
Assignment and Release From Government Owned Quarters, MLCPAC HSGPOL
001-07
All members reporting to units in PACAREA are required to obtain a release from mandatory assignment to government quarters prior to receiving BAH. A release is required before members may rent, lease, or purchase community housing. Failure to obtain a release from mandatory assignment to government housing will result in the forfeiture of BAH until all government owned housing in the local commuting area exceeds 95% occupancy. MLCP has created a form to replace the Status of Housing Availability, DD-1747. That form is Request for Assignment Determination, MLCPHSG Form-003. The Status of Housing Availability, DD-1747 should only be used in cases where a member is buying a home and his/her mortgage company will not accept the MLCPHSG Form-003.
Every member
that is coming into your AOR shall be contacted by the LHO or Housing
Rep (Stations). You may use the Airport Terminal on Direct Access
or establish some sort of "in-house" communication with, SPOs, and/or
the unit's sponsor assignment coordinator. All members must fill
out a
Request for Assignment Determination, MLCPHSG Form-003 and an
Application for Assignment to Military Housing, CG-5267
and return to LHO. LHO will use the MLCPHSG Form-003 to determine
housing availability for that member. LHO's must keep all
MLCPHSG Form-003's on file. This information should be reported to
AHO Seattle quarterly. AHO Seattle has
created an
Assignment Determination Log to help you manage this information.
You may fax this log quarterly to 206-217-6485.
HMIS Help:
How can I get help with HMIS?
|
For password resets and/or account information You may contact the OSC Help Desk or call the Help Desk at 304-264-2500 password resets and/or account information. |
|
For database/program issues Please submit a trouble ticket from HMIS. This will be sent directly to HQ for review. Reported problems will be reviewed, evaluated, and if possible, solved. Any programming problems will be forward by CG-1223 to OSC for addition to the workload of the programmers on a priority based system. |
|
To
reinstate your account (HMIS-FY07-002) In order to reinstate an account that has been terminated, the HMIS User shall submit a request for reinstatement (e-mail is fine) to document the reason for non-use. The request should come to MLCPAC, via your office/housing chain of command. MLC will forward to CG-1223. If the account terminates for a second time, the User will be required to submit a request for activation as well as attend HMIS training. Future updates to the HMIS User Manual will reflect this policy. The policy for being removed from the system after 135+ days is mandated by DHS security requirements (ref: Department of Homeland Security, Sensitive System Handbook, 5.1.1.4), and is not new. The process for reinstating a user that has been terminated is not addressed in the DHS directive; however, documenting a reinstatement is both prudent and in keeping with established security guidelines. |
|
For user help You may contact by email at Mr. Charles Anderson or at 206-217-6494. How can I get an HMIS password? Email or fax the following forms to Mr. Charles Anderson:
-
Short Term Training Request, SF-182 |
Housing Folder Organization:
The following information is guidance for organizing and archiving
Government Leased and Owned Housing folders for LHOs whose program oversight is
provided by AHO Seattle.
Please refer to tables below:
Leased Family, 6 part folder
| Part 1: | Modifications to lease |
| Part 2: | Lease packet, current and past leases |
| Current Resident | |
| Part 3: | Residential Log Sheet, inspections, resident occupancy acknowledgement, ERA disclosure letter (if applicable) |
| Part 4: | BAH notifications to SPO, housing application, miscellaneous correspondence to member |
| Historical | |
| Part 5: | Previous residents' inspections and ERA information from part 3 |
| Part 6: |
Correspondence to Lessor (utility audits, termination letter), damage claims |
Leased Unaccompanied, 6 part folder
| Part 1: | Modifications to lease |
| Part 2: | Lease packet, current and past leases |
| Part 3: | Bedroom 1 current and historical data (Residential Log Sheet, BAH notifications to SPO, inspections, correspondence to members, resident occupancy acknowledgements) |
| Part 4: | Bedroom 2 current and historical data (Residential Log Sheet, BAH notifications to SPO, inspections, correspondence to members, resident occupancy acknowledgements) |
| Part 5: | Bedroom 3 current and historical data (Residential Log Sheet, BAH notifications to SPO, inspections, correspondence to members, resident occupancy acknowledgements) |
| Part 6: |
Correspondence to Lessor (utility audits, termination letter), damage claims |
Owned/UPH, 4 part folder
| Current Resident | |
| Part 1: | Residential Log Sheet, inspections, resident occupancy acknowledgement, ERA disclosure letter (if applicable) |
| Part 2: | BAH notifications to SPO, housing application, miscellaneous correspondence to member |
| Historical | |
| Part 3: | Previous resident's Part 1 and 2 |
| Part 4: | Inspection sheets and ERA disclosure information from Part 3. NOTE: Information in this section should be retained infinitely. |
Archiving Leased Housing Folders:
In accordance with the Leased Housing Procedures, LHO's should maintain
their leased housing records for 1 year after the lease cancellation
date and then forward to Area Housing Office. Please adhere to Area
Housing Office Seattle
requirements before mailing your records: each lease and its renewals
should be in one folder; each folder should be organized according to
the tables above; the most current lease number shall be labeled on the
top left (see diagram below); and the cancellation month and year shall
be labeled on the top right (see diagram below).
| 0513012 10/08 |
Archives should be mailed to:
Commanding Officer
CG Base Seattle (Housing)
1519 Alaskan Way South
Seattle, WA 9813
Utility Audits:
AHO Seattle recommends that the Local Housing Office conduct a utility
audit 12 months after each lease has begun and just prior to renewing
(August) the lease contract. A
sample utility audit
has been
provided for you. If you would like to recommend a Modification of
Contract as a result of the utility audit, please forward your request
via
email to AHO Seattle with a copy of the utility audit.
Critical Housing Areas:
Title 37 U.S. Code Section 403 authorized that the Secretaries concerned
for the Uniformed Services may authorize BAH at rates other than for the
member's Permanent Duty Station (PDS) when it has been determined that
amounts of Government or civilian family housing are insufficient to
meet requirements in the vicinity for military installations. For
more information about designated critical housing areas see the
COMDTINST 11101.15 for Critical Housing Areas.
Assignment / Termination Notification Process:
| Step | Action |
| 1 | The Housing Representative, on the date
of assignment, (and not later than 24 hours after date of
assignment/termination), notifies the servicing SPO
of the assignment/ termination via E-mail. For
assignment, see step 2. For termination, see step 3. Provides copy of notification to Area Housing Office, Local Housing Officer (LHO), and Member |
| 2 |
E-mail Format for Assignment to Government Quarters
(can be cut and copied into an email):
From: Local Housing Office Representative |
| 3 |
E-mail Format for Termination to Government Quarters
(can be cut and copied into an email):
From: Local Housing Office Representative |
| 4 | A copy of the notification email goes into the housing folder. Upon receipt of the notification, the SPO/PERSRU will acknowledge receipt of the assignment via return e-mail to the Housing Rep within 24 hours and submit the appropriate Direct-Access transactions. A copy of the confirmation email from the SPO/PERSRU will also be placed in the housing folder. Both notification and confirmation emails should be retained in the housing folder. |
| 5 | The Local Housing Office will run the BAH Verification Report contained in the Housing Management Information System (HMIS) about every two weeks, the day after pay-cut dates. See Payroll Processing Schedule. |
| 6 | The Local Housing Office will review all discrepancies and correct HMIS data entry errors within 3-5 days of running the BAH Verification Report. Upon completion, the Local Housing Office will notify the SPO/PERSRU, via e-mail, of any remaining discrepancies involving incorrect BAH codes. |
PACNORWEST SPO / PERSRU Offices
| LHO | SPO/PERSRU Email and Servicing Units |
| Base Seattle |
SPO 1301, email
D13-PF-D13 SPO1301 D13 Staff, FD&CC, CGC Henry Blake, Lorsta George and Havre SPO3312, email D13- SG-ISCSeattleCSBPay Polar Sea, Polar Star, Midgett, Mellon, ESU, VTS, ISC, Armory, Recruiters, ATGPAC NW Det |
| GROUP/AIRSTA Port Angeles |
PERSRU 1327,
email
D13-SG-PERSRU1327 Sector, STA Neah Bay, STA Quillayute River |
| GROUP/AIRSTA Astoria |
PERSRU 1325, email
D13-SG-PERSRU1325 |
| Sector Portland |
SPO 1369,
email
D13-SG-SPO1369 |
| Sector North Bend |
PERSRU 1320, email
D13-SG-PERSRU1320 |
BAH Verification Supporting Documentation:
ALSPO O/05; Assignment/Termination of Gov't Quarters
BAH Code Table
E-mail Format for Assignment to Government Quarters
E-mail Format for Termination to Government Quarters
Waiver Requests:
|
Lease Housing Waiver Requests (for vacancy waiver requests, see email format below) Please submit the MLCPAC Leased Housing Waiver Request Form form via the Area Housing Office (charles.w.anderson@uscg.mil) |
|
Leased Housing Vacancy Waiver Requests Please submit an email to Area Housing Office using the following format:
Request authorization to keep following
unit vacant until (estimated date unit will be
occupied): |
Adobe Acrobat Reader (PDF)
Excel
MS Word