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INTRODUCTION
Welcome to the 700th Contracting Squadron Vendor Web Page. We are always looking for new partners in this complex process of awarding contracts for supplies, services and construction. Doing business with the US Government is not always an easy process. This fact sheet provides a central location for information to submit proposals on US Government contracts, and provides answers to questions you may have along the way.
If you have additional questions, please call the points of contact listed at the bottom of the page.
REGISTRATION REQUIREMENTS
1. Dunn & Bradstreet Registration
Every company must request a DUNS number through Dunn & Bradstreet. Go to: http://fedgov.dnb.com/webform, click on "Click here to request your D-U-N-S Number via the Web", and follow the instructions.
2. System for Award Management (SAM)
All companies must be registered in the SAM to be eligible to receive contracts.
Click here for instructions.
To register, go to:
https://www.sam.gov/portal/public/SAM/, click on "Create User Account." Click "Create an Account (Individual)". Click here for more information.
3. Wide Area Workflow (WAWF)
The Air Force uses WAWF for vendor electronic payment purposes. Registration instructions and use of the system are available in English and German.
GOVERNMENT PURCHASE CARD (GPC)
The Air Force GPC program uses a VISA card that allows cardholders to make purchases within certain rules.
Commonly, our VISA card is not always accepted when Vendors accept German credit cards. Please check with your bank to ensure that your company will accept the US VISA card before payment is made.
Cardholders in Germany are limited to purchases up to $25,000. Please ensure that no single purchase is accepted that exceeds that amount at the current Euro rate. Purchase amounts cannot be split to avoid the $25,000 limit per purchase.
The German Finanz Amt requires a copy of a contract for any purchase over $2,500 be filed with your VAT forms and receipts. Please ensure the cardholder provides a copy of the contract to you during the transaction.
REGULATIONS
All contracting offices follow the same federal laws. Those laws are found in the Federal Acquisition Regulation (FAR) and its supplements (Defense Supplement (DFARS) and Air Force Supplement (AFFARS)) which can be found at http://farsite.hill.af.mil/VFFARa.HTM.
BASE ACCESS
Access to US facilities is limited to those individuals with special authorization only. Your contract will include a clause that describes the requirements for base access for your firm and its employees that will be working on the base.
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MANDATORY POSTING OF PROJECTS
To allow maximum competition, all projects over $25,000 are posted on a central website, FedBizOpps. https://www.fbo.gov/index?cck=1&au=&ck=. Opportunities are available for viewing under "Vendors/Citizens", and then select "Find Opportunities".
Exceptions to posting: If three local firms can provide offers, no posting on FedBizOpps is required. If you want to become a new offeror for us, please send your capability statement to the appropriate office listed under the "POC" listing so we can solicit you the next time we have a requirement for items/services you provide.
CONTRACTOR PERFORMANCE RATINGS
Every contractor with a contract that exceeds $1M for services, $150,000 for medical, $1M for IT products, $5M for commodities and construction, receives a formal rating for contract performance through various systems that feed into the Past Performance Information System (PPIRS). Keeping good contractors in business is important and provides standardized performance information to all Department of Defense organizations. You can read about the process used to collect the data at http://www.ppirs.gov/.
PAYMENT ASSISTANCE
Question: Help! I didn't receive my payment for the invoice I submitted, what should I do?
Answer: First, contact the DFAS office at 0631-411-6529/6383 to resolve the issue. If DFAS cannot help, contact the contracting officer listed on the front of your contract for assistance.
RELEASE OF CONTRACT INFORMATION
Many companies want to know the details of previous contracts, to help them determine if they will be competitive for the next contract. Contract information is not releasable to any party other than the contract owner unless permission is first obtained for release. If the contract owner objects to the release of the contract information, a formal review determines whether or not the information can be released. To request a copy of contract documents, you must file an electronic request at: https://www.efoia.af.mil/palMain.aspx. Commercial companies are required to pay for time spent searching for documents, reviewing those documents and paper copies (if any). The USAFE Freedom of Information Act (FOIA) Manager will coordinate the estimated amount of the request with you after you submit your request.
POINTS OF CONTACT
LGCA - Services-type contracts, non-civil engineering
Tel: 0631-536-8408
LGCB - Commodities type contracts
Tel: 0631-536-7616
LGCC - Construction contracts
Tel: 0631-536-8449
LGCD - Multiple base contracts
Tel: 0631-536-6855
LGCE - Services-type, civil engineering
Tel: 0631-536-6800
GPC Program assistance:
Tel: 0631-536-7212
MAILING ADDRESS
700th Contracting Squadron
Kapaun Air Station, GEB #2767
D-67661 Kaiserslautern
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