Mr. Archie Bunker
Archie’s Place
8755 Shore Dr.
Brooklyn, NY 22109

Re: BM2 John Smith, United States Navy and your employee

Dear Mr. Bunker:

I am writing to you concerning your employee, John Smith. John is also a member of the Navy Reserve unit that I command.

I am writing to ask you, as John Smith’s employer, for your cooperation and support to make it possible for him to participate in essential military training and service. I am enclosing, for your information, a schedule of our unit’s training for the current fiscal year (through September). [You can vary this letter to use it for a unit mobilization or unit annual training.]

Under the Uniformed Services Employment and Reemployment Rights Act (USERRA), Mr. Smith has the right to time off from his civilian job for military training or service. USERRA requires advance notice to the civilian employer, except in unusual circumstances, and the law provides that an appropriate officer of the uniformed service may give such notice. As John Smith’s CO, I am an appropriate officer, and this letter constitutes sufficient notice under the law.

In the Department of Defense, there is an organization known as “Employer Support of the Guard and Reserve” (ESGR). ESGR’s mission is to gain and maintain employer support for Guard and Reserve service by recognizing outstanding support, increasing awareness of the law, and resolving conflicts through mediation. If you have any questions about USERRA or employer support, you can find information on ESGR’s website at www.esgr.mil. You also can call the ESGR, toll-free, at 1-800-336-4590, or contact ESGR via e-mail USERRA@osd.mil.

If you ever have any questions about Mr. Smith’s military service, please feel free to contact me by telephone at xxx-xxx-xxxx or by e-mail at John.Jones@navy.mil. On behalf of the Department of Defense, I thank you for your cooperation and support.

Sincerely,

John Paul Jones
Captain, United States Navy
Commanding Officer

Mr. Archie Bunker
Archie’s Place
8755 Shore Dr.
Brooklyn, NY 22109

Re: John Smith, (Service Component), completion of duty

Dear Mr. Bunker:

I am writing to you concerning your employee, John Smith. John is also a member of the _______ (Unit) of the ____________ (Service Component(USN, USAR, etc)).

John Smith performed military duty from ________ to _______ dates. Thank you for your cooperation and support allowing the service member to complete essential military training and service. [You can vary this letter to use to cover multiple periods of duty.]

Under the Uniformed Services Employment and Reemployment Rights Act (USERRA), Mr. Smith has the right to time off from his civilian job for military training or service. USERRA provides timelines based on length of service for employees to return to work and requires employers to promptly reemploy employees upon completion of military service.

For more information on USERRA, a copy of the Employer Resource Guide, and other news and information, visit the Department of Defense, the National Committee Employer Support of the Guard and Reserve(ESGR) internet site at www.esgr.mil, or contact ESGR directly at 1-800-336-4590 or e-mail USERRA@osd.mil.

For more information about Mr. Smith’s military service, please feel free to contact me at xxx-xxx-xxxx or e-mail at John.Jones@navy.mil. On behalf of the Department of Defense, I personally thank you for your cooperation and support.

Sincerely,

John Paul Jones
Rank, Military Service
Position, Command name

[Employee’s Home Address]

[Date]

[Employer’s Business Address]

*Send by Certified Mail, Return receipt requested

Dear Sir/Madam:

I will perform service with the [service] beginning on [date] and ending on [date]. My absence from work for this period of military service is protected by the Uniformed Services Employment and Reemployment Rights Act, Title 38, United States Code Sections 4301-33.

My last day at work with you before I begin my military service will be [date]. I expect to return to work with you on or about [date]. *Note: Make sure your return date complies with Title 38, United States Code Section 4312. [During my absence, I can be reached at give mailing address and telephone number, if known}] [During my absence, ______________, telephone number (___) ___-____, will know how to reach me]

[I {do} {do not} desire to take ___ days of paid {vacation, annual leave, etc.} as the first ___ days of my absence.] Please be advised that I may not be required to use vacation pay or time for military absence from my workplace, per Title 38, United States Code Section 4316(d).

[I {do} {do not} desire to continue my health care insurance, per Title 38, United States Code Section 4317.

If you have any questions about the provisions of the Uniformed Services Employment and Reemployment Rights Act, the National Committee for Employer Support of the Guard and Reserve, toll-free telephone number 1-800-336-4590, will be happy to answer them.

Sincerely,

[Signature]

Original Received for Employer by:

_____________________________
[Printed Name and Signature]

[Employee’s Home Address]

[Date]

[Employer’s Business Address]

*Send by Certified Mail, Return receipt requested

RE: Application for Reinstatement – Uniformed Services Employment and Reemployment Act (USERRA), Title 38, U.S. Code Section 4312

Dear Sir/Madam:

On [date], I entered active duty with the [service]. On [date], I was honorably released from active duty.

Please accept this letter as a formal request to be reinstated in my former job. With your permission, I plan to report to work on [date]. Please call me at the number listed below if this date is not convenient. Pursuant to the Uniformed Services Employment and Reemployment Rights Act, Title 38, United States Code Sections 4301-4335, I am entitled to be reinstated as soon as possible in my former position.

In the Department of Defense, there is an organization known as “Employer Support of the Guard and Reserve” (ESGR). ESGR’s mission is to gain and maintain employer support for Guard and Reserve service by recognizing outstanding support, increasing awareness of the law, and resolving conflicts through mediation. If you have any questions about USERRA or employer support, you can find information on ESGR’s website at www.esgr.mil. You also can call the ESGR, toll-free, at 1-800-336-4590, or contact ESGR via e-mail USERRA@osd.mil.

Sincerely,

[Signature]

Original Received for Employer by:

_____________________________
[Printed Name and Signature]