Executive Support Branch

Customer Service Information:

Office Hours: 6:30 A.M to 6:30 P.M, Daily
Phone: (703) 693-7965, DSN 223-7965

ESB Core Functions:

secretary talking on the phone

Provides a Variety of Executive Support Services to the Immediate Offices of the Secretary and Deputy Secretary of Defense and the DoD Executive Secretary

Manages Pending Secretary and Deputy Secretary Correspondence Actions

Reviews all incoming Taskings, Info Memos, and Action Memos

Primary OSD Point of Contact for:

  • all issues relating to SecDef and DepSecDef Correspondence
  • Officer Assignment and Promotion Packages
  • Correspondence Management Reports

Office of Primary Responsibility (OPR) for:

  • DoD Manual for Written Material, DoD 5110.4-M
  • DoD Order of Precedence
  • Listing of Addressees and Addressing DoD Memorandums

Records & Logistics Branch

photo of person filing records

The Records and Logistics Branch (RLB) mission is to provide the Office of the Secretary and Deputy Secretary of Defense with correspondence and mail service. RLB is responsible for the orderly and systematic control, digitization and safeguarding of paper and digital copies of official correspondence for the Secretary and Deputy Secretary of Defense, and the DoD Executive Secretariat, including the preparation and maintenance of the official digital correspondence library (Chronicle of Tenure).

RLB also manages an Image Capture Section as well as the Mail Distribution Center. This branch is responsible for managing digital correspondence tasks, information sharing, website development and information technology management, RLB conducts business process engineering studies and performs functional and system analysis. Additionally, RLB is tasked with continued development and implementation of new and revised information sharing capabilities affecting OSD Components and Defense Agencies.

Correspondence Analysis Branch

The Correspondence Analysis Branch’s (CAB) mission is to provide the Office of the Secretary and Deputy Secretary of Defense with correspondence control, dispatch and tasking services. CAB also provides suspense management support for the Office of the Secretary and Deputy Secretary of Defense via the Suspense Desk.

CAB controls, tasks and distributes incoming correspondence from DoD, the White House, Congress, outside agencies, foreign governments and others. CAB dispatches Secretary, Deputy Secretary and Executive Secretary of Defense and maintains an accountable record of delivery. CAB also provides White House Liaison support to the Office of the Secretary and Deputy Secretary of Defense.

Classified Support Branch

The Classified Support Branch’s (CSB) mission is to provide the Office of the Secretary and Deputy Secretary of Defense with classified correspondence and document services to include processing and tasking of sensitive Compartmented Information items, North Atlantic Treaty Organization items (NAT0) and Alternative Compensatory Control Measure (ACCM) items.

Service does not include Special Access Program (SAP). SAP items will be processed by the OSD Special Programs Offices.

CSB also provides courier service every half hour to the offices of the Secretary of Defense, the Deputy Secretary of Defense and the DoD Executive Secretary. The CSB Normal days and hours of operation are Monday through Friday from 0600 until 1830.

Defense Post Office

The Defense Post Office (DPO) is designated as the official delivery and pick-up point for official mail within the Pentagon. The DPO currently supports the Pentagon and its tenant activities by providing for the receipt, distribution and dispatch of all mail and packages delivered by the USPS.

DPO customers include those employees of the Pentagon and locations at the Mark Center, Rosslyn Plaza North, Presidential Towers, Crystal City, Navy Annex (FOB2), Henderson Hall, commercial vendors in the Pentagon, and commercial carriers.

DPO is an entity in the Executive Services Directorate managed by the Correspondence Management Division.