Essential Elements of Information

ESF #8 Incident Manager (Radiological Dispersal Device Information Collection Plan)

This is a template for an RDD response Information Collection Plan (ICP). It is designed to provide a reference document for the Emergency Management Group (EMG) Information Cell when collecting information regarding RDD response. It is not designed to be used “as is” and must be modified to obtain the maximum benefit. EEIs should be added or deleted to the ICP for each operational period depending on the specific circumstances and phase of response. The two broad categories of EEIs to be collected are “Incident Specific EEIs” and “ESF #8 Functional Element EEIs”. The “Incident Specific EEIs” are designed to provide the Incident Manager (IM) situational awareness of the incident. The “ESF #8 Functional Element EEIs” are taken from the National Response Plan and are designed to provide the IM the information necessary to be appraised of the status of each of the functional areas of ESF #8 response that he/she is responsible for.

The Information Cell is responsible for completion of the matrix with the assistance of the Department/Agency (D/A) or OPDIV/STAFFDIV identified to provide input. It is preferable to distribute the plan prior to the start of the next operational period to allow providing agencies and elements planning and acquisition time.

Instructions for Completion of ESF #8 Essential Elements of Information (EEI) Worksheet for Radiological Dispersal Device (RDD) Response Prior to distributing the ICP, the Information Cell should select the EEIs that are to be collected for the Operating Period specified.

Column 1, EEI Number - The reference number assigned to each EEI to be collected.

Column 2, Essential Element of Information – The category/functional element of data to be collected.

Column 3, Specific Information Required - The question to be answered or data to be provided by Department/Agency (D/A) or OPDIV/STAFFDIV identified in Column 4.

Column 4, Data Collector(s) - The Department/Agency (D/A) or OPDIV/STAFFDIV responsible for providing the requested information to the Information Cell.

Column 5, Data Source(s) – To be completed by the Data Collector. The source used by the data collector. Specify the name of report, providing agency, etc.

EEI Number (1)	Essential Elements of Information (2)	Specific Information Required (3)	Data Collector (s) (4)	Data Source(s) (5)
1	Plume Modeling and Related Information	What is the projected location and spread of the plume in the potentially affected areas, to include the IMAAC plume models?	ASPR (SOC Watch Officers) POC: SOC Watch Officers	IMAAC
2	Radiation Measurements - Environmental	Have environmental radiation measurements been accomplished in the affected area(s)?	ASPR (SOC Watch Officers) POC: SOC Watch Officers CDC & Advisory Team for Environment, Food, and Health	First Responders State and Local Radiation Monitoring Teams Federal Radiological Monitoring and Assessment Center (FRMAC) Monitoring Teams
3	Radiation Measurements - Human Laboratory Analysis and Health Physics	Have the Radiation Laboratory Response Network (RadLRN) Labs been alerted, what is the status?	ASPR (Planning) POC: SOC Watch Officers	Radiation Laboratory Response Network (RadLRN) CDC Radionuclide Assay Lab and Health Physicists
4	Radiation Exposure Assessments - Human Laboratory Analysis and Health Physics	Has CDC been alerted to deploy for human bioassay, contamination/dose assessment, and consultation in victim decontamination?	ASPR (Planning) POC: SOC Watch Officers	Radiation Laboratory Response Network (RadLRN) CDC Radionuclide Assay Lab and Health Physicists
5	Radiation Exposure Measurement	Are CDC health physicists alerted to deploy for field dosimetry and consultation in victim decontamination?	ASPR (Planning) POC: SOC Watch Officers	CDC
6	Medical Management	Has the Radiation Injury Treatment Network (RITN) been alerted?	ASPR (Planning) POC: SOC Watch Officers	Radiation Injury Treatment Network (RITN)
7	Medical Management	Has a Joint Field Office been established?	ASPR (Planning) POC: SOC Watch Officers	Radiation Injury Treatment Network (RITN) ABA
8	Planning and Coordination	Has a Joint Field Office been established?	ASPR (Operations) POC: EMG Ops	FEMA
9	Planning and Coordination	What response elements (if any) have deployed, including ERT-A, Human Services Assessment Teams, etc.?	ASPR (Operations) POC: EMG Ops	FEMA
10	Staging Bases	When will DHS/FEMA identify staging bases?	ASPR (Operations) POC: EMG Ops	FEMA
11	Staging Bases	Where are the pre-staging bases?	ASPR (Operations) POC: EMG Ops	FEMA
12	Logistical Support	When will DHS/FEMA provide all non-medical logistical support to deploying federal partner personnel/teams?	ASPR (Logistics) POC: EMG Logs	ESF#8 Logistics Chief in JFO
13	Logistical Support	Is DOD assistance available to provide installation support for Federal medical capabilities? What are the base operating support requirements for the type of Federal medical capabilities that the Primary Agency projects will be utilizing at DOD installations? What are the requirements for personnel lodging and sustenance (meals, etc.)?	DoD POC:
14	Logistical Support	What staging areas are being used by Federal responders?	ASPR (Logistics) POC: EMG Logs	FEMA
15	Logistical Support	What systems are in place to distribute necessary supplies, equipment and support for infrastructure deficits?	ASPR (Logistics) POC: EMG Logs	Quarter Master Inventory System
16	Transportation	Is DOD assistance available to provide bulk transport support for medical supplies/equipment/personnel?	DoD POC:
17	Transportation	What is the status of transportation (assets and routes, including air, ground, rail and accessible transportation)?	DOT POC:
18	Communications	Have communications been established with the JIC and State EOCs?	ASPA and EMG Ops POC: EMG Public Affairs	PAO and RECs
19	Assessment of Public Health/Medical Needs	What is the status of critical infrastructure in the affected area(s) (i.e. hospitals, urgent care facilities, EMS service, local/state public health departments, and mental health clinics)	IRCT, ASPR CIKR, SOC POC: SOC
20	Assessment of Public Health/Medical Needs	What health services are available? Where?	IRCT, CDC, ASPR CIKR POC: SOC
21	Assessment of Public Health/Medical Needs	What is the status of environmental assessments (i.e., air and water quality, etc.)?	CDC POC: DEOC Operations Support Branch
22	Assessment of Public Health/Medical Needs	What damage has occurred in the affected area (including injuries/fatalities)?	IRCT, ERT-A POC:
23	Communications	What is the status of local/state public health public communication channels and technologies, including TTY and alternate formats, and services for persons with limited English proficiency? Have essential services been restored? Status of progress?	IRCT POC:
24	Assessment of Public Health Needs	What is the State/Local policy for allowing citizens/people to return home?	IRCT POC:
25	Health Surveillance	What are the illness and injury surveillance needs and capabilities of the potentially affected state(s)?	CDC POC: DEOC Operations Support Branch
26	Health Surveillance	Have there been any outbreaks/reports of abnormal diseases or disease rates?	CDC POC: DEOC Operations Support Branch
27	Health Surveillance	Have outbreaks/reports of abnormal disease/injury or disease/injury rates been restored to pre-event levels?	CDC POC: DEOC Operations Support Branch
28	Medical Care Personnel	What is the status of deploying personnel physical and mental health screening and availability of crisis counseling, vaccinations, immunizations, and other drug preventatives that may be needed?	OFRD,CDC, NDMS, ASPR, FOH, FDA, IHS POC:
29	Medical Care Personnel	What capabilities by specialty will be required? (as an example for FMS)	ASPR (Planning) POC: EMG plans	RNA, MNAT, IRCT
30	Health/Medical Equipment and Supplies	Are SNS assets being pre-positioned; and if so, where are the intended sites	ASPR (Logistics), CDC POC: EMG Logs
31	Health/Medical Equipment and Supplies	Does the potentially affected state(s) have adequate vaccination/immunization supplies? (or what percentage of the population can be covered?)	CDC POC: DEOC Operations Support Branch
32	Health/Medical Equipment and Supplies	What is the projected requirement for medical supplies/ pharmaceuticals?	ASPR (Logistics), IRCT POC: EMG Logs
33	Medical Management	What is the projected requirement for materiel and countermeasures for RDD response? What is the status of SNS?	ASPR (Logistics), IRCT POC: EMG Logs	CDC/SNS
34	Health/Medical Equipment and Supplies	Is DOD assistance available to provide critical medical resource logistics and distribution support?	DoD POC:
35	Health/Medical Equipment and Supplies	What is the Federal plan for distribution and allocation of medical supplies to include main and alternate supply points and supporting terminals to be used or considered?	ASPR (Logistics) POC: EMG Logs	CDC/SNS
36	Health/Medical Equipment and Supplies	What are the Federal recommended levels of supply? And critical replenishment points?	ASPR (Logistics) POC: EMG Logs	FEMA Mob Centers
37	Health/Medical Equipment and Supplies	What are the recommended procedures for Federal use and local acquisition of supplies and services?	ASPR (Logistics) POC: EMG Logs	Contracting Officer
38	Patient Evacuation	Will DoD permit the use of TRAC2ES and the GPMRC to monitor and track all patient movements (air, sea, and ground), including movement of at-risk populations?	DoD POC:
39	Patient Evacuation	How far in advance will the determination for mandatory evacuation of the possible evacuation impact area be made?	ASPR (Planning) POC: EMG plans	NRCC Liaison, RRCC Liaison
40	Patient Evacuation	What measures are State and local officials taking to accommodate inbound relief traffic in light of possible evacuation route (counter flow)?	DOT POC:
41	Patient Evacuation	Have evacuation/relocation sites been identified?	ASPR (Planning) POC: EMG plans	NRCC Liaison, RRCC Liaison
42	Patient Evacuation	Will Federal assistance be needed to evacuate patients in nursing homes, assisted living, or other residential care facilities?	ASPR (Planning) POC: EMG plans	RNA
43	Patient Evacuation	What is the projected requirement for the pre- and post-hospitalization regulating of patients (including at-risk), in order to integrate patients with transportation assets and definitive care facilities?	ASPR (Planning) POC: EMG plans	RNA
44	Patient Evacuation	Is DOD assistance available to provide patient transport/strategic lift capability support? and movement into definitive care (hospitals)?	DoD POC:
45	Patient Evacuation	What is the projected requirement for aeromedical evacuation (ambulatory and non-ambulatory), including at-risk population?	ASPR (Planning) POC: EMG plans	RNA
46	Patient Evacuation	Is DOD assistance available to provide patient transport/ground transport capability support, including at-risk populations?	DoD POC:
47	Patient Evacuation	What is the projected requirement for ground movement of patients, including at-risk populations?	ASPR (Planning) POC: EMG plans	RNA
48	Patient Care	Will FEMA establish mass care shelters in designated mobilization bases to care for non-medical attendants and family members of patients under the care of HHS Federal Medical Stations?	ASPR (Planning and Logistics) POC: EMG plans
49	Patient Care	Is there a requirement for medical personnel to support Urban Search and Research Teams at staging areas and on missions (e.g., DMAT)?	ASPR (Planning) POC: EMG plans
50	Patient Care	What is the hospital surge capacity in the anticipated path of the storm? Does it include at-risk needs?	ASPR (Planning) POC: EMG plans
51	Patient Care	What is the NDMS bed availability? Does it include at-risk needs?	NDMS (VA, DoD) POC:
52	Patient Care	What is the status of Federal health and medical facilities in the affected area?	VA, DoD, IHS, HRSA, SAMSHA POC:
53	Patient Care	What are the safety and health recommendations for facilities that cannot be evacuated (if requested by the state)?	CMS POC:	See Regional Analysis and Louisiana Recovery Plan for facilities sheltering in place
54	Patient Care	Is DOD assistance available to provide medical surge capability support?	DoD POC:
55	Patient Care	What is the non-NDMS bed status in the affected and surrounding areas, including at-risk population needs?	IRCT, OPEO CIKR POC:
56	Patient Care	What is the status of each FMS: occupied beds, vacant/available beds, supplies & equipment, patient contacts and capacity for at-risk populations since last report?	IRCT POC:
57	Safety and Security of Human Drugs, Biologics, Medical Devices, and Veterinary Drugs	What is the status of safety and security of human drugs, biologics, medical devices, and veterinary drugs in the affected area?	FDA POC: FDA EOC
58	Blood and Blood Products	What is the projected requirement for blood product support?	ARC, AABBTF, DoD POC: AABBTF
59	Food Safety	What number of FDA-regulated establishments (food, feed, drugs, medical devices, cosmetics) require inspectional follow-up by FDA?	FDA POC: FDA EOC
60	Food Safety	What assistance have state officials requested from FDA, e.g., inspectional assistance, technical expertise, product sampling, and laboratory analysis?	IRCT, FDA POC: FDA EOC
61	Animal Food and Drug Safety	What is the status of the affected companies/facilities manufacturing or distributing animal food/feed and veterinary drugs in the impacted area?	FDA POC: FDA EOC
62	Worker Health/Safety	Are sufficient procedures in place to monitor the physical and mental health and well-being of emergency workers; perform field investigations and studies to address worker health and safety issues; and provide technical assistance and consultation on worker health and safety measures and precautions?	DOL, CDC/NIOSH POC:
63	All-hazard Public Health and Medical Consultation, Technical Assistance and Support	Have assessments of all hazards been accomplished in the affected area (assessing exposures on the general population and the at-risk)?	CDC POC: DEOC Operations Support Branch
64	Behavioral Health Care	What plan is in place to gather baseline behavioral health data on deploying HHS personnel?	FOH, ASPR POC:
65	Behavioral Health Care	What is the plan for behavioral health surveillance during/after the operation?	FOH, ASPR POC:
66	Behavioral Health Care	What is the plan for distributing behavioral health-based tips to deploying personnel’s families and workplaces?	FOH, ASPR POC:
67	Behavioral Health Care	What procedures/processes are in place to ensure behavioral health surveillance and prompt intervention is available as necessary	FOH, ASPR POC:
68	Behavioral Health Care	What is the plan for behavioral health surveillance of assets deployed by HHS for ESF#8 missions?	IRCT POC:
69	Behavioral Health Care	Has the potentially affected state(s) determined the status of in-patient behavioral health facilities? Are there any plans for evacuation?	POC:
70	Behavioral Health Care	Does the potentially affected state(s) need behavioral health care support in advance of RDD event; If yes, what are the detailed requirements (what is needed, where, and when, etc.?)	POC:
71	Behavioral Health Care	Does the potentially affected state(s) have adequate psychotropic medications? If not, develop detailed list of what needed, how much, by when?	POC:
72	Behavioral Health Care	Does the potentially affected state(s) plan to use EMAC for behavioral health resources? If yes, what are the gaps to be filled by federal resources?	POC:	SAMSHA for consultation and technical
73	Behavioral Health Care	Based on the need for pre-staging of behavioral health assets, has DMAT deployed any behavioral health assets? If so, how many, where, with what mission(s)?	NDMS POC:
74	Behavioral Health Care	What behavioral health assets can HHS OPDIVS and ESF#8 partners roster and deploy for prestaging?	OFRD, EMG Ops POC:
75	Behavioral Health Care	What is the projected requirement for DoD worker crisis counseling and mental health and substance abuse behavioral health capabilities/support?	DoD, ASPR (Human Services) POC:
76	Behavioral Health Care	What does the State(s) need from the Federal Government for behavioral health care?	POC:
77	Behavioral Health Care	What is the status of the need for behavioral health support to the FMS: diagnoses, occupied beds, vacant/available beds, types and amounts of psychotropics used, and patient contacts since last report?	POC:	SAMSHA for consultation and technical assistance
78	Behavioral Health Care	What is the status of behavioral healthcare infrastructure (e.g., hospitals, clinics, etc.)?	ASPR (Human Services) POC:
79	Behavioral Health Care	What behavioral health care response elements (if any) have deployed, including IRCT, ERT-A, etc.?	ASPR (Operations) POC: EMG Ops	Human Services Rep to EMG
80	Behavioral Health Care	What is the plan for transitioning behavioral health care back to the state and local commuinities?	ASPR (Human Services) POC:	SAMSHA for consultation and technical assistance
81	Behavioral Health Care	On a daily basis, what behavioral health care assets can HHS OPDIVS and ESF#8 partners deploy in support of the state(s)?	OFRD, ASPR POC:	SAMSHA for consultation and technical assistance
82	Behavioral Health Care	What is the current Common Operating Picture on federal behavioral health assets deployed in support of HHS’ ESF#8	POC:	Human Services Rep to EMG
83	Behavioral Health Care	What is the state(s) plan on applying for FEMA crisis counseling grants? What state(s) need assistance?	POC:	Human Services Rep to EMG
84	Behavioral Health Care	What is the behavioral health bed status in the affected and surrounding areas/ status of NDMS? (Occupied Beds/ Vacant Beds/ Bed Requirements)	NDMS POC:
85	Behavioral Health Care	What behavioral health assets can HHS OPDIVs and ESF#8 partners roster and deploy as necessary after landfall?	OFRD, ASPR POC:
86	Behavioral Health Care	What is the forecasted need for behavioral health care resources over the next 72 hrs – 1 week?	POC:
87	Behavioral Health Care	What behavioral health services are available and where?	POC:	SAMSHA for consultation and technical assistance
88	Behavioral Health Care	What is the status of behavioral health care facilities in the affected communities? Have essential services been restored to them? What is the status of providers? What are the locations/contact information for the facilities/providers?	POC:	SAMSHA for consultation and technical assistance
89	Behavioral Health Care	Have rates of psychiatric illness been restored to pre-event levels? Progress toward?	ASPR (Human Services) POC:
90	Behavioral Health Care	How long will surveillance efforts continue to monitor the rate of psychiatric illnesses in the affected areas?	ASPR (Human Services) POC:
91	Public Health and Medical Information	Has response included the preparation and distribution strategy for safety messages in print, alternative formats and PSAs for radio and/or TV, including use of sign language interpreters and other non-English languages (e.g., food and water safety consumption and contamination, guidelines for decontamination etc.)	CDC, ASPA, ASPR Human Services
92	Public Health and Medical Information	What local partners and NGOs are operational in affected areas with the capacity to deliver critical health/safety information to affected individuals/areas, including the at-risk population?	IRCT POC:
93	Public Health and Medical Information	Is there a threat from vector- borne disease?	CDC POC: DEOC Operations Support Branch
94	Vector Control	Is vector control assistance needed?	CDC POC: DEOC Operations Support Branch
95	Potable Water, Wastewater and Solid Waste Disposal	What is current status of potable water within the damaged area?	CDC POC: DEOC Operations Support Branch
96	Potable Water, Wastewater and Solid Waste Disposal	Have environmental conditions (i.e. water supply, ground contamination) been restored to pre-event levels?	IRCT, CDC POC:

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This page last reviewed: August 13, 2012