EDI / GDS Information

eBusiness technologies save companies money by providing an alternative to, or replacing information flows that require a great deal of human interaction and materials such as paper documents, meetings, faxes, etc. Electronic exchange and the use of data from that exchange reduces the handling costs of sorting, distributing, organizing, and searching paper documents. Major advantages include reduced errors, such as shipping and billing errors, because EDI eliminates the need to rekey documents on the destination side and the speed in which our partners receive and incorporate information into their systems resulting in greatly reduced cycle times.

Electronic Payment Authorization Form (pdf file)

News Bulletins

New WMS at WCDC

09 Jun 2011

The Army & Air Force Exchange Service West Coast Distribution Center implemented a new warehouse management system on May 1st. Since that time, Exchanges (primarily in the Pacific and the Western continental United States) have experienced a disruption in service that has resulted in facilities being temporarily out of stock on select items. It is expected that facilities in Operation Enduring Freedom may feel some effect; however, because of the additional lead-time, there have been no reports to date.

We are doing everything possible to minimize the impact. In fact, the Exchange has mobilized an Implementation Team and supplemental HQs staff to assist Distribution Center management with resolving this temporary disruption. While the teams are still working through some operational issues concerning receiving and shipping, the Exchange has noted gradual improvements in both areas.

In the meantime, the Exchange’s Waco and Dan Daniel Distribution Centers have been utilized to fill some emergency orders to augment shipments out of the West Coast Distribution Center during the past four weeks and will continue as needed.

Several software program fixes are expected to further improve concerns by the end of this week. The West Coast Distribution Center is expected to return to normal operations by the end of the month.

Relief Efforts in Japan

21 Mar 2011

We at the Exchange are saddened by the catastrophic events affecting the citizens and residents of Japan. Our hearts go out to those who have suffered as a result and we stand ready to support in any way we can.

We have been receiving questions from our concerned partners in the supplier community about both the status of our military communities and what they can do to help. Be assured that we are engaged with our partners and associates in the region. We will try to provide information as it is made available to us. For those wishing to help we suggest you contact one of the international relief organizations currently working to provide help and support for those who need it.

As always, we want to express our gratitude for having partners like you helping us support the greatest customers in the world!

ADC Closure

04 Jan 2011

Please click on the following link to view a letter from the Vice President of eBusiness, Sean Shaw, regarding the closure of the Atlanta Distribution Center (ADC).

ADC Closure Letter

US Bank Upgraded to Version 5010

10 Dec 2009

The Exchange has upgraded the 820 and 831 transactions to version 5010 with US Bank.

Vendor Learning

e-Business Supplier Seminars

Wednesday Classes
8:00 A.M – 4:00 P.M.

Global Data Synchronization (GDS)
Global Sourcing - Import Compliance
Electronic Data Interchange (EDI)
Vendor Managed Inventory (VMI)
Quality Assurance/Social Accountability
Oracle Retail Mdse System (PAR)
Exchange Partners On-Line (EPOL)

Thursday Classes
8:00 A.M – 2:00 P.M.

Direct Marketing /ECOMS
Logistics
Accounts Payable
Marketing & Advertising
Enterprise Center Tour
Trade Promotion Mgmt (TPM)
Buyers Q&A

Cross Dock

What is Cross Dock?

The Exchange cross dock takes individual store orders and combines them into purchase orders that are shipped to Exchange warehouses. The preferred process, called XD2, changes the PO format adding SDQs (destination quantity), which then change the ASN (advanced ship notice) and the UCC128 labels. Cross dock orders are generated mechanically; there are no back orders, no late shipments, and no substitutions. There are no minimum order quantities for participating facilities. Suppliers with a 90% or better fill rate and an ASN accuracy rate of 99.5% or better by line are encouraged to participate.

TMS - Transportation Management System

What is TMS?

The Exchange Logistics Transportation Management System (TMS) efficiently manages carriers, shipping schedules, and routing, via either EDI (204/990, 753/754) documents or the AAFES website Exchange Partners Online (EPOL). The Exchange TMS combines loads, by ship date and location, so small shipments are consolidated to larger, cheaper, or more direct routes. Suppliers benefit with instruction for each shipment, flexible production scheduling, reduced outbound loads, and competitive advantage for delivered cost of goods.

Vendor Seminar Registration

Please complete the following registration form, select the attending date and submit.

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