Job Description

Procurement Coordinator

Full-Time Temporary (up to 1 year)

PURPOSE: To coordinate the ORAU/ORISE Purchase Card Program which requires knowledge of laws and regulations relating to use of the Purchase Card with federal/state funds. Administer the Oracle Purchasing Module activities. Perform a variety of complex and difficult administrative support functions requiring advanced skills in general office procedures, techniques, software packages, and computer and general office equipment.

ESSENTIAL JOB FUNCTIONS: 

• Coordinate the Purchase Card Program for ORAU including: Serve as liaison with provider Bank. Develop and maintain the procedures guide and administrators manual. Develop and communicate policies and strategies. Serve as disputes officer to assist cardholders in dispute resolution with suppliers. Design, develop and implement training programs for both cardholders and approving officials. Grant waivers/exceptions to policies as needed. Define metrics and report processes. Track and analyze P-Card program statistics, such as spend volume (by company, department, and/or cardholder); number of cardholders; average transaction size; vendors that P-Card is used with; etc.. Complete a program risk assessment on a regular basis. Process requests for cards and close accounts; account setup, maintenance and monitoring. Report P-Card program information to DOE-ORO, DOE-HQ, and other federal/state agencies. Conduct annual Program audits. Assist Audit Services in the annual Allowability of Cost audit. Issue delegations of authority to function as a cardholder or approving official. Ensure program compliance and issue Corrective Actions in accordance with the Purchase Card Program Abuse Guidelines Corrective Action Progression. Initiate and facilitate pilot test groups for program enhancements. Prepare and upload project structure into the Bank's reconciliation system

• Oracle Purchasing Module: Serve as Oracle Purchasing Module Functional lead. Design, develop, and deliver training for new and current module users. Conduct testing on new patches and release updates. Conduct research and testing for potential enhancements. Research issues and implement solutions. Create, update, and issue job aids for all end users.

• Administration and Project Management: Provide project management for special projects. Participate in the formulation of PCA policies and procedures. Develop and implement administrative policies and procedures. Provide interpretation and guidance to staff for policy adherence.

REQUIREMENTS:

High school diploma or equivalent and four - six years of job related experience or an equivalent combination of education and experience. Experience in administering a federal, quasi-federal, or federal contractor purchasing card program preferred. Must have work experience in a highly visible position responsible for prioritizing multiple concurrent activities and administering them independently without constant supervision. Must possess problem solving experience in a take charge environment. Certified Purchasing Card Professional Certification is preferred.