The only official copy of this file is the one on-line in the NSLS website. Before using a printed copy, verify that it is the most current version by checking the document effective date on the NSLS website. | |
Brookhaven National Laboratory | NSLS |
Document No: LS-ESH-0017 | |
Revision: 4 | Revision Log |
Effective: 10/31/10 | |
Subject: Transport of Hazardous and Radioactive Materials | |
Prepared by: Lori Stiegler | Approved by: Andrew Ackerman |
The following outline contains guidance for shipping hazardous or
radioactive materials to and from the BNL site and for on site
transfers. All Staff and Users must adhere to Laboratory Subject Areas
which are paraphrased in these guidelines when making plans to move
materials either by a commercial carrier or in rented or personal
vehicles. This topic is broken into off site and on site transport. Off
site transport refers to shipping between BNL and other institutions. On
site transport refers to transport of materials between buildings on the
BNL site.
BNL
Standard Based Management System (SBMS)
BNL has
established good guidance for transport of hazardous and radioactive materials
in the Standard Based Management System. The links to those subject areas are as
follows:
On site Transport (between buildings at BNL)
Off site
Transport (between BNL and other institutions) available on BNL Intranet
only
Hazardous
Materials Transportation Safety Web Page
BNL has a good
web page with information about transport of hazardous materials, points of
contact, frequently asked questions, etc, at this URL:
http://www.bnl.gov/esh/shsd/Programs/Program_Area_HazMat_Transportation.asp
All radioactive
material transport must be coordinated with the BNL Isotopes and Special
Materials Group. They will help to package and transport radioactive materials
for movement both on and off site. General guidelines follow:
For
domestic shipments, all material with activity greater than the values specified
in table 173.436 of 49 CFR173.403 are considered radioactive for transport
purposes. No materials with a specific activity exceeding that value may be
brought to or taken from the site in any way other than that described below.
Radioactive Materials Off
site (between BNL and other institutions)
Sending radioactive
materials from your home institution to the NSLS:
If your material is
coming to BNL from off site, call the BNL Isotopes and Special Materials Group
at extension 5241 for help. They will tell you what is required and will receive
the package when it arrives at BNL. They will bring it to the Photon Sciences
Radiological Control Division (RCD) Facility Support Technicians. You may pick
up your package from them. Ship radioactive materials to:
U.S.
Department of Energy
c/o Brookhaven National Laboratory
Bldg. 98,
Receiving
Upton, NY 11973
ATTN: Isotopes & Special Materials Group
For: "Name of Recipient" and "Authorization Number"
Note: This
includes radioactive material that is shipped by overnight carrier, i.e.,
Federal Express, DHL. Radioactive material is not to be shipped directly to the
location of the Department/Division using it.
Note: The
Radiological Control Division Facility Support Staff must survey the package
before its contents are handled.
Sending radioactive materials off
of the BNL site:
If your material is going off site, contact the RCD
Facility Support Group at 5565 for guidance.
A project and activity number are required to process a shipping memo for
shipments, even if you are using
prepaid shipping. Contact your beam
line Local Contact if you do not have project and activity numbers.
Radioactive Materials
On Site (between buildings at BNL)
The rules for transport of
radioactive materials on site allow for some materials to be transported by the
owner in government vehicles or by hand carrying. Requirements for moving
materials this way include:
If you can
meet the requirements for on-site transport by government vehicle or hand
carrying, you must contact the Photon Sciences RCD Facility Support
Representative at extension 5565 for
help. He will assist in completing the required paperwork and in obtaining
approval for the transport.
If you cannot meet the requirements for
on-site transport by government vehicle or hand carrying, then contact BNL
Isotopes and Special Materials for direction.
BNL procedures
require that significant quantities of hazardous materials be shipped by a
commercial or contract carrier between BNL and your home institution. Limited
quantities of some materials may be transported in personal vehicles.
Transport of hazardous materials in
personal vehicles must comply with the rules for, Materials of Trade as
discussed below. If your shipment does not meet the rules for Materials of
Trade, you must make arrangements with a commercial or contract carrier.
The
BNL
Materials of Trade (MOT) Table exhibit provides the quantity limits for MOT
commonly used at BNL.
(On site and
off site) Transport by personal vehicle.
Materials of Trade (MOT) are hazardous materials, other
than hazardous wastes, that are transported in small quantities and carried on a
motor vehicle by a private individual in direct support of that persons
business.
The rules for transport of MOTs are less restrictive than those
for commercial transport because of their lesser hazard. You need not have
shipping papers, emergency response information, placards, formal training, or
record keeping. You do need, good packaging and labeling, some knowledge of this
MOT exclusion (exclusion from the DOT rules for other materials), and you must
meet the quantity limitations assigned to the material you are transporting.
Hazardous materials transported as MOTs must meet the following
requirements:
In addition, if a private vehicle must
be used, the following requirements must be met:
·
The driver must
have a valid state driver’s license for the vehicle being operated.
·
The vehicle
must be in good mechanical condition and have a valid state safety inspection
·
The vehicle
must be insured with at least the required minimum liability insurance
·
The driver must
obey all state and local traffic rules and regulations.
There is
no MOT exclusion for:
These materials must not be transported in personal vehicles
There is no MOT exclusion
for commercial aircraft.
Hazardous and
radioactive materials must not be transported on commercial aircraft.
MOT Quantity Limitations:
Always limit the amount of material that you bring to the NSLS to that quantity
needed for your experiment. If you purchase reagents in liter or larger
quantities at your home institution, transfer the few milliliters that you need
at the beam line to another container, seal and label that container, and bring
that to the NSLS. Please do not bring more than you need, it complicates
transport, adds to the risks on the experimental floor, and stresses our limited
storage capability.
All common reagents must be limited to the lesser of
the BNL MOT table or 1000 ml. Glass bottles over 1000 ml are not allowed.
Common reagents are:
Hazardous Materials Off site (between
BNL and other institutions)
Sending hazardous materials from
your home institution to the NSLS:
Your home institutions shipping
department should package and send your materials to the NSLS. The beam line
Local Contact should be listed as the receiver so that your package can arrive
before you and someone will be available to receive it. You must contact the
beam line Local Contact and inform him/her that your package is coming so that
he/she can make arrangements for pick up and storage of your materials.
Packages should be addressed to:
U.S. Department of Energy
c/o
Brookhaven National Laboratory
Building 98, Receiving
Attn: Local Contact
Name; Bldg. 725; Beam Line #
Upton, NY 11973-5000
USA
Note:
This includes hazardous material that is shipped by overnight shipper, i.e.,
Federal Express, DHL. Hazardous material is not to be shipped directly to the
location of the Department/Division using it.
Note: If purchasing
new hazardous materials, they too should be shipped to the address above.
Sending hazardous materials off of the BNL site:
When
sending hazardous materials from the NSLS back to your home institution, the
following steps should be followed:
1.
Make sure that
all your containers are sealed to prevent leakage, and labeled to identify the
contents. Get a material safety data sheet (MSDS) for each hazardous chemical
you are shipping.
2.
Place your
containers in a suitable box. Do not put chemically incompatible materials in
the same box. Arrange your containers in the box so that they do not rattle and
can be transported by BNL staff to the warehouse area without incident. Close
your box.
Follow the
instructions located here:
http://www.nsls.bnl.gov/users/services/shipping.asp
Hazardous Materials On site (between
buildings at BNL)
If your materials do not meet the definition of
Materials of Trade, contact a member of the Photon Sciences ES&H Staff.
Users who bring
trucks on site must assure that the vehicle is not overweight and that the load
is well balanced and secure.
It is your responsibility to assure that your truck is properly
loaded.
Transport of hazardous materials by truck must conform to the
guidelines listed above. If your materials do not meet the MOT requirements,
they do not belong on the truck and you must ship them through a commercial
carrier.
Bar codes Chemical Management System
(CMS)
The BNL
Chemical Management System is used to track the quantities and locations of
chemicals on site. Any reagents delivered through the BNL Receiving Department
will arrive at the NSLS already entered to the CMS and with bar codes on the
containers. Any reagents that you bring to the NSLS that will remain in storage
here, at this facility, after you depart, must also be bar coded and entered
into the CMS. Materials that you bring, that will be on site for a few days, and
that will be depleted or leave when you depart, need not be bar coded and
entered into the CMS.
If you need to have your containers bar coded and
entered to the CMS or if your container has a bar code on it and you empty it,
move it between buildings, or remove it from site, you must update the system to
keep the inventory current. You can enter new materials, transfer existing
materials, or delete a material from the database on the web at this URL:
Chemical Management System (available on the BNL intranet only)
When you go to this page, you need to click on, CMS Web Forms. There you
will find instructions on how to proceed. It will take two or three days to
receive a new bar code sticker in the BNL interoffice mail. If you need your bar
code sticker sooner, contact the CMS group at extension 2028 and they will come
over with the sticker right away.
All packages
and trucks leaving BNL must be accompanied by an approved shipping memorandum.
The procedure for completing shipping memoranda is at the following URL:
http://www.nsls.bnl.gov/users/services/shipping.asp