Community Preparedness Award
Call for Applications (CFAs)
The National Network of Libraries of Medicine, Greater Midwest Region (NN/LM GMR), under contract with the National Library of Medicine (NLM), announces the availability of Community Preparedness Awards for network members.
The GMR plans to fund awards up to $2,000 in the 2011-2016 contract. This award is currently closed for Option Year 01 (May 2012 - April 2013).
If you have questions regarding this award, contact Holly Ann Burt, Outreach and Exhibits Coordinator . Email Holly or send an email to gmr4u@uic.edu. To contact the GMR by phone, call 1-800-338-7657 and press one (1) for the Regional Network Office.Award recipients will be publicized on the GMR website, GMRLIST and/or in The Cornflower, the GMR blog. A list of previous Community Preparedness Award Recipients is available.
Purpose
The purpose of the Community Preparedness Award is to fund projects that (1) assist Network members in becoming active partners in their communities' emergency preparedness, response and recovery planning and (2) encourage emergency preparedness collaborations among Network members, community based organizations, first responders, public health workforce and other organizations.
Applications are encouraged to incorporate the activities highlighted on the Ready America web site: http://www.ready.gov/america/index.html. In addition, the Community Day Toolkit (http://nnlm.gov/outreach/communityday/toolkit.html) provides examples of resources, partnerships and activities. The NN/LM Emergency Preparedness & Response Toolkit (http://nnlm.gov/ep/) and the GMR Emergency Preparedness and Response pages may be useful.
Eligibility
Applications will be accepted from NN/LM GMR Full and Affiliate Members. Membership(s) may be confirmed by entering a zipcode in the following widget and clicking the go button:
Technical Application Instructions
The respondent should complete the Community Preparedness Award Application 
. Submit the completed application and supporting documents (e.g. resumes, letters of support and equipment quotes) attached to an email addressed to gmr4u@uic.edu. Supporting documents may be in Word or PDF format. Include "COMM" and your LIBID in the subject line of the email.
The GMR staff will respond to your application within two weeks of receipt.
For needs assessment and/or evaluation plans, applicants should follow the guidelines established in
Measuring the Difference: Guide to Planning and Evaluating Health Information and the three
supplemental planning and evaluation booklets published in 2006 found on the
NN/LM Outreach Evaluation Resource Center 
website.
Attachments
Please submit supporting documents attached to an email addressed to gmr4u@uic.edu. Examples of supporting documents:
- Curriculum vitae of key personnel
- Description of facilities and resources available to the project
- Letters of support from application's institution and partnering institutions(s) as applicable (administration, information technology, etc.)
- Other supporting documentation
Cost Application Instructions
Total expenses must not exceed $2,000.
Funding will be processed on a cost reimbursement basis. This award is not a grant or subcontract. Line item invoices must be submitted for reimbursement of expenditures. Reimbursement takes an average of four (4) weeks.
Allowable expenses include:
- Personnel
- Travel
- Food
- Equipment
- Supplies
- Communications
- Reproduction
- Exhibit and training expenses
- Other costs
Non-allowable expenses include:
- Indirect costs
- Library collections
- Furniture
For IT/Computer Hardware, please include the following as part of your cost proposal/application process:
- For IT/Computer Hardware under $3,000, submit catalog pricing. List equipment type (printer, scanner, etc.), brand name and model number.
- For IT/Computer Hardware of $3,000 or more, submit three (3) vendor
quotes (preferably valid for 60 days, minimum of 30 days). Quotes may include General Service
Administration (GSA) price lists (Reference: http://www.gsa.gov
). Vendor quotes are
necessary to determine price reasonable for purchase of over $3,000 or more. The absence of competitive quotes
must be documented and justified. An institutional policy that outlines preferred vendor requirements
is an example of such documentation.
are requested, the following statement must
appear in the budget justification:
The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor(s) will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
Period of Performance
Projects must be completed by April 30, 2013. Questions about the period of performance should be directed to Ruth Holst, Associate Director . Email Ruth .
Application Review Process
Applications are reviewed by the GMR staff. Questions and comments may be sent to the applicant for clarification and revision of the application. The merits of each application will be carefully evaluated, based on responsiveness to the CFA. Applicants must submit information sufficient to evaluate their submissions based on the criteria listed below.
Technical Evaluation Criteria
The following criteria will be used to evaluate applications. The criteria are listed in the order of relative importance with points assigned for evaluation purposes. Applications will be scored against these criteria, so be certain that all criteria have been addressed.
IDENTIFICATION OF NEED/DESCRIPTION OF TARGET GROUP: 35 POINTS
- Target population is described and the actual or perceived need for the proposed program is discussed.
- The size of the target population is provided, including the portion expected to be reached through this project.
- Estimation of the program's potential future impact is discussed.
METHODOLOGY/TECHNICAL APPROACH: 40 POINTS
- Objectives are clear and measurable.
- Methodologies to achieve project objectives are creative, logical, feasible, and cost-effective.
- Time line is included.
- Evaluation plan is well-defined and demonstrates how successful completion of objectives will be measured.
- Statement about continued support of the project objectives beyond the project period are included.
EXPERIENCE AND FACILITIES OF THE RESPONDENT AND SUPPORTING DOCUMENTATION: 25 POINTS
- Proposal describes the experience of the personnel in developing and conducting the proposed project.
- There is evidence of institutional facilities and resources adequate to support the proposed project.
- Letters of commitment from bidding institution's administration and any partner organization(s) in the project are included.
TOTAL POINTS POSSIBLE: 100
Reporting Requirements
Final reports are required and will be entered and submitted to the Online Contract Reports (OCR) System: https://outreach.nlm.nih.gov/. Contact your GMR program coordinator for additional information on the OCR and/or to obtain an account for a funded project.
In addition, recipients are encouraged to report on the project experience in The Cornflower, the GMR blog, and agree to allow the NN/LM GMR to republish reports and materials.
Additional Requirements
Publications Resulting from NN/LM Funded Projects
As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PMC (PubMed Central) upon acceptance for publication. The NIH Public Access Policy (http://publicaccess.nih.gov/policy.htm ) ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PMC (http://www.ncbi.nlm.nih.gov/pmc/ ) upon acceptance for publication.
To help advance science and improve human health, the Policy (http://publicaccess.nih.gov/FAQ.htm ) requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication. The NIH Public Access site should be consulted for additional information: (http://publicaccess.nih.gov/policy.htm ).
Development of Training Materials
Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse, http://cech.mlanet.org prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.
508 Compliance
The Department of Health and Human Services synopsis of Section 508 accessibility requirements, requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. EIT purchases made on or after June 25, 2001, are subject to Section 508.
Federal regulations and guidelines (e.g., Section 501 and Section 504 of the Rehabilitation Act) require equal access for individuals with disabilities. Therefore, Federal agencies are required, upon request, to provide information and data to individuals with disabilities through an alternative means of access that can be used by the individuals.
The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NN/LM must also meet these requirements.
Credit Statement
The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:
This project has been funded in whole or in part with Federal funds from the Department of Health and Human Services, National Institutes of Health, National Library of Medicine, under Contract No. HHSN-276-2011-00005C with the University of Illinois at Chicago.
Required Statement
The following statement is required to be included in this solicitation to comply with regulations for annual appropriation of federal funds:
All awards issued under the NLM Contract with University of Illinois at Chicago are subject to the Government's availability of appropriated funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
All awards spanning more than a 12 month period of performance are subject to FAR Clause 52.232-20, "Limitation of Costs"; FAR Clause 52.232-22, "Limitation of Funds", under the NLM Prime Contract.
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