Home + CDSE + Resources + Job Aids

Job Aids

Original Classification Authority Desktop Reference
July 2012. 13 pages. This guide outlines the steps in the original classification process that Original Classification Authorities (OCA'S) must adhere to when determining classification decisions.

Procedural Guide for Conducting Classified Conferences
July 2012. 12 pages. This guide outlines procedures for preparing, processing, providing security, and approving requests for DoD-sponsored classified conferences. Security professionals may find this reference tool useful when they are involved in hosting/ coordinating DoD classified conferences.

The Suitability Guide for Employees
June 2012. 15 pages. Provides guidance to Department of Defense (DoD) applicants, appointees, and civilian employees on obtaining and maintaining suitability or fitness for Federal employment.

The Suitability Guide for Supervisors
June 2012. 11 pages. Provides guidance to Department of Defense (DoD) managers and supervisors on federal requirements for background investigations and on DoD responsibilities for administering a Personnel Suitability and Fitness for Government Employment Program.

Facility Security Officer Curricula
May 2012. Trifold brochure. This pamphlet details the Facility Security Officer Curriculum, a program of study that prepares individuals for the duties and responsibilities of a Facility Security Officer (FSO) in a contractor facility participating in the National Industrial Security Program (NISP).

NOFORN/REL TO - A Quick Reference Guide to Two Dissemination Controls
April 2012. Trifold brochure. NOFORN/REL TO - A Quick Reference Guide to Two Dissemination Controls.

Dissemination of Classified Information Within and Outside of the Executive Branch
April 2012. Trifold brochure. Dissemination of Classified Information Within and Outside of the Executive Branch.

SF-714 Training Guide
March 2012. The SF-714 financial disclosure form training guide provides a comprehensive overview for anyone tasked with completing the form. The training guide provides the information needed to successfully complete the SF-714, covers why it is required, who needs to complete it, and gives an overview of the 15 sections that comprise the form.

Deployable Security Trainer
January 2012. 40 pages. The purpose of this Deployable Security Trainer is to assist those personnel who may be deploying and also have security responsibilities for the protection of our Classified National Security Information. This Deployable Security Trainer was developed based on the requirements specified in Executive Order (EO 13526) Classified National Security Information, Information Security Oversight Office (ISOO) 32 CFR Parts 2001 and 2003 Classified National Security Information; Final Rule, and DoD 5200.1-R, Information Security Program.

S&G 2740 Operating Instructions
January 2012. 9 pages. The Sargent and Greenleaf 2740 (S&G 2740) is the latest security container lock approved for the protection of classified information. The S&G 2740 Operating Instructions job aid is a downloadable PDF training document that outlines the procedures for operating this lock and changing the combination.

Marking Classified Information
December 2011. 43 pages. This job aid provides the requirements and methods for marking classified documents and other classified materials. It address general marking requirements, marking originally classified information, marking derivatively classified information, marking special types of documents and materials, changes in markings, marking foreign government information and marking Atomic Energy information.

Glossary of Security Terms, Definitions, and Acronyms
October 2011. 278 pages. The CDSE Glossary of Security Terms, Definitions, and Acronyms is a dynamic, interactive aide that can be used by all Security Professionals. It contains terms, definitions, and acronyms that cross security disciplines and specialty areas.

DD Form 254 Resources
September 2011. To provide assistance for anyone who has been tasked with completing a DD254 Form, we've created a web-based course and a printable guide.

Original DD Form 254

Enhanced DD Form 254 with information pop-ups, dropdowns and an Item 13 continuation page

A small percentage of users have found that the Information

buttons remain when printed. It is recommended that the user print a test copy of the form to ensure this doesn't happen once the form is completed.

How to Complete DD Form 254 Performance Support Guide (Course)

A Guide for the Preparation of a DD Form 254

Derivative Classification Training
July 2011. 26 pages. The CDSE has provided this training document that derivative classifiers are required to have training once every two years on the proper application of the derivative classification principles of the order with an emphasis on avoiding over-classification. It is designed for wide dissemination as a hand-out for use by security managers and derivative classifiers. This job aid also provides an overview of the approved security classification documents that assist in analyzing and evaluating information for identification of elements that require classification.

Administrative Inquiry (AI) Job Aid for Industry
July 2011. 13 pages.This job aid provides instructions for conducting an administrative inquiry (AI) and includes guidelines for conducting the administrative inquiry and submitting the initial and final reports. A Final Report Template is included to assist. The target audience for this job aid includes industrial security personnel, specifically Facility Security Officers (FSOs) at cleared DoD contractor facilities participating in the NISP, other contractor security personnel, and DoD Industrial Security Specialists.

Quick Reference Guide (QRG) for the Newly Updated SF-86
June 2011. This QRG contains detailed field descriptions, step-by-step instructions, and a link to a printable form to help you determine what information you need to gather. Take advantage of this easy to use support tool the next time you need to complete or update your SF-86.

Roles and responsibility for personnel security. Roles and Responsibilities for Personnel Security: A Guide for Supervisors
January 2011. 22 pages. While each employee is responsible for the protection of national security information, the security supervision of a workforce remains the responsibility of each supervisor. While there is no single formula for ensuring that employees apply sound security practices, this guide provides some suggestions that may assist supervisors in developing efforts in the security area.

Rapid Assessment of Incomplete Security Evaluations (RAISE) Guide
November 2010.The DSS Center for Development of Security Excellence released a new guide for the Personnel Security Adjudicative community. The online guide provides the adjudicative community a guide for completing the RAISE. The guide defines what RAISE is and how RAISE allows efficient and systematic collection of information about how well personnel security investigations meet scope requirements. If you have any questions, send an e-mail to PersonnelSecurity.Training@dss.mil.

How to Complete SF86 Questionnaire for National Security Positions How to Complete Standard Form 86 (SF86) Questionnaire for National Security Positions: A Quick Reference Guide for the Accessions Community
September 2010. The reference guide provides guidance on the proper completion of the SF86 for both recruiters and recruits. The SF86 is used to apply for the required Security Clearance to enter the armed forces.

Operating the X-08 Lock
August 2009. 4 pages. A step-by-step guide with photos detailing how to operate and change the combination of an X-08 lock.

How to Receive and Maintain Your Security Clearance
July 2009. 16 pages. This handbook breaks down the process involved in granting an applicant a security clearance, from start to finish. The guide begins with clearance eligibility, addresses adjudication guidelines, and details continued responsibility should a clearance be authorized.

Self Inspection Handbook for NISP Contractors
November 2008. 30 pages. The National Industrial Security Program Operating Manual (NISPOM) requires all participants in the National Industrial Security Program (NISP) to conduct their own security reviews (self-inspections). The Self-Inspection Handbook is designed as a job aid to assist in compliance with this requirement. It also suggests various techniques to help enhance the quality of self-inspections.

Classified Information Nondisclosure Agreement (SF 312) Briefing Pamphlet Your Polygraph Examination
4 pages. This brochure, aimed at either current or prospective employees, provides an overview of the process that may be encountered when a polygraph examination is required for employment or access to sensitive information.