Entrance on Duty

Entrance on Duty (EOD) refers to the automated utilization and distribution of information required as part of the new employee hiring process. An EOD system automates the initial employment information and is a component of the greater employee hiring process. The hiring process also includes new employee socialization, orientation, and training. A comprehensive EOD solution leverages system interoperability and workflow to include all of the necessary steps between applicant selection and reporting for duty. Applicants may complete their pre-employment and orientation paperwork by entering information through the EOD system. An EOD solution increases the efficiency with which new employees are hired by automating the provisioning process and alerting individuals as tasks are completed.

A number of agencies and Personnel/Payroll Shared Service Centers are developing EOD systems to streamline the employee hiring process. Many of the forms necessary, as part of the hiring process are forms required for long-term retention in the eOPF. The EHRI PMO is responsible for maintaining the integrity of the eOPF, which protects information rights, benefits, and entitlements of the employee. As such, EHRI has defined the requirements for eOPF data utilization and sharing.

The Human Resources Line of Business (HR LOB) Entrance on Duty Concept of Operations Report (EOD CONOPS) provides results of a cross-agency collaboration which describes the need to leverage technology to bring efficiencies to the EOD process. The CONOPS describes the functional requirements for EOD, proposes a process and technology concepts model for delivering EOD services, and recommends an overall strategy for agencies to acquire and realize the future solution.

The EOD CONOPS report is the basis for the EHRI EOD Requirements Specifications dated June 14, 2010[683 KB]. This document defines the requirements for the utilization and sharing of new hire data necessary to assure development of EOD systems that meet the legal and policy standards to produce electronic documents suitable for transmission to eOPF for long term storage.