§ 52.3 Written communications.
(a) General requirements. All
correspondence, reports, applications,
and other written communications from
an applicant, licensee, or holder of a
standard design approval to the Nuclear
Regulatory Commission concerning the
regulations in this part, individual
license conditions, or the terms and
conditions of an early site permit or
standard design approval, must be sent
either by mail addressed: ATTN:
Document Control Desk, U.S. Nuclear
Regulatory Commission, Washington,
DC 20555–0001; by hand delivery to the
NRC’s offices at 11555 Rockville Pike,
Rockville, Maryland, between the hours
of 7:30 a.m. and 4:15 p.m. eastern time;
or, where practicable, by electronic
submission, for example, via Electronic
Information Exchange, e-mail, or CD–ROM. Electronic submissions must be
made in a manner that enables the NRC
to receive, read, authenticate, distribute,
and archive the submission, and process
and retrieve it a single page at a time.
Detailed guidance on making electronic submissions can be obtained by visiting the NRC’s Web site at http://www.nrc.gov/site-help/e-submittals.html; by e-mail to MSHD.Resource@nrc.gov; or by writing the Office of Information Services, U.S. Nuclear Regulatory Commission, Washington, DC 20555–0001.
The guidance
discusses, among other topics, the
formats the NRC can accept, the use of
electronic signatures, and the treatment of nonpublic information. If the
communication is on paper, the signed
original must be sent. If a submission
due date falls on a Saturday, Sunday, or
Federal holiday, the next Federal
working day becomes the official due
date.
(b) Distribution requirements. Copies
of all correspondence, reports, and other
written communications concerning the
regulations in this part or individual
license conditions, or the terms and
conditions of an early site permit or
standard design approval, must be
submitted to the persons listed in
paragraph (b)(1) of this section
(addresses for the NRC Regional Offices
are listed in appendix D to part 20 of
this chapter).
(1) Applications for amendment of permits and licenses; reports; and other communications. All written communications (including responses to: generic letters, bulletins, information notices, regulatory information summaries, inspection reports, and miscellaneous requests for additional information) that are required of holders of early site permits, standard design approvals, combined licenses, or manufacturing licenses issued under this part must be submitted as follows, except as otherwise specified in paragraphs (b)(2) through (b)(7) of this section: to the NRC’s Document Control Desk (if on paper, the signed original), with a copy to the appropriate Regional Office, and a copy to the appropriate NRC Resident Inspector, if one has been assigned to the site of the facility or the place of manufacture of a reactor licensed under subpart F of this part.
(2) Applications and amendments to applications. Applications for early site permits, standard design approvals, combined licenses, manufacturing licenses and amendments to any of these types of applications must be submitted to the NRC's Document Control Desk, with a copy to the appropriate Regional Office, and a copy to the appropriate NRC Resident Inspector, if one has been assigned to the site of the facility or the place of manufacture of a reactor licensed under subpart F of this part, except as otherwise specified in paragraphs (b)(3) through (b)(7) of this section. If the application or amendment is on paper, the submission to the Document Control Desk must be the signed original.
(3) Acceptance review application. Written communications required for an application for determination of suitability for docketing must be submitted to the NRC's Document Control Desk, with a copy to the appropriate Regional Office. If the communication is on paper, the submission to the Document Control Desk must be the signed original.
(4) Security plan and related
submissions. Written communications,
as defined in paragraphs (b)(4)(i)
through (iv) of this section, must be
submitted to the NRC's Document
Control Desk, with a copy to the
appropriate Regional Office. If the
communication is on paper, the
submission to the Document Control
Desk must be the signed original.
(i) Physical security plan under § 52.79 of this chapter;
(ii) Safeguards contingency plan under § 52.79 of this chapter;
(iii) Change to security plan, guard training and qualification plan, or safeguards contingency plan made without prior Commission approval under § 50.54(p) of this chapter;
(iv) Application for amendment of
physical security plan, guard training
and qualification plan, or safeguards
contingency plan under § 50.90 of this
chapter.
(5) Emergency plan and related submissions. Written communications as defined in paragraphs (b)(5)(i) through (iii) of this section must be submitted to the NRC’s Document Control Desk, with a copy to the appropriate Regional Office, and a copy to the appropriate NRC Resident Inspector if one has been assigned to the site of the facility. If the communication is on paper, the submission to the Document Control Desk must be the signed original.
(i) Emergency plan under § 52.17(b) or § 52.79(a);
(ii) Change to an emergency plan under § 50.54(q) of this chapter;
(iii) Emergency implementing procedures under appendix E, Section V of part 50 of this chapter.
(6) Updated FSAR. An updated final
safety analysis report (FSAR) or
replacement pages under § 50.71(e) of
this chapter, or the regulations in this
part must be submitted to the NRC's
Document Control Desk, with a copy to
the appropriate Regional Office, and a
copy to the appropriate NRC Resident
Inspector if one has been assigned to the
site of the facility or the place of
manufacture of a reactor licensed under
subpart F of this part. Paper copy
submissions may be made using
replacement pages; however, if a
licensee chooses to use electronic
submission, all subsequent updates or
submissions must be performed
electronically on a total replacement
basis. If the communication is on paper,
the submission to the Document Control
Desk must be the signed original. If the
communications are submitted
electronically, see Guidance for Electronic Submissions to the
Commission.
(7) Quality assurance related submissions.
(i) A change to the safety
analysis report quality assurance
program description under § 50.54(a)(3)
or § 50.55(f)(4) of this chapter, or a
change to a licensee’s NRC-accepted
quality assurance topical report under § 50.54(a)(3) or
§ 50.55(f)(4) of this
chapter, must be submitted to the NRC's
Document Control Desk, with a copy to
the appropriate Regional Office, and a
copy to the appropriate NRC Resident
Inspector if one has been assigned to the
site of the facility. If the communication
is on paper, the submission to the
Document Control Desk must be the
signed original.
(ii) A change to an NRC-accepted
quality assurance topical report from
nonlicensees (i.e., architect/engineers,
NSSS suppliers, fuel suppliers,
constructors, etc.) must be submitted to
the NRC's Document Control Desk. If
the communication is on paper, the
signed original must be sent.
(8) Certification of permanent cessation of operations. The licensee's certification of permanent cessation of operations under § 52.110(a)(1), must state the date on which operations have ceased or will cease, and must be submitted to the NRC's Document Control Desk. This submission must be under oath or affirmation.
(9) Certification of permanent fuel removal. The licensee's certification of permanent fuel removal under § 52.110(a)(1), must state the date on which the fuel was removed from the reactor vessel and the disposition of the fuel, and must be submitted to the NRC's Document Control Desk. This submission must be under oath or affirmation.
(c) Form of communications. All paper copies submitted to meet the requirements set forth in paragraph (b) of this section must be typewritten, printed or otherwise reproduced in permanent form on unglazed paper. Exceptions to these requirements imposed on paper submissions may be granted for the submission of micrographic, photographic, or similar forms.
(d) Regulation governing submission.
Applicants, licensees, and holders of
standard design approvals submitting
correspondence, reports, and other
written communications under the
regulations of this part are requested but
not required to cite whenever practical,
in the upper right corner of the first
page of the submission, the specific
regulation or other basis requiring
submission.
[72 FR 49519, Aug. 28, 2007; 74 FR 62682, Dec. 1, 2009]