SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

United States Marine Corps

SYSTEM NAME:

Marine Corps Institute Correspondence Training Records System (February 22, 1993, 58 FR 10630).

SYSTEM LOCATION:

Marine Corps Institute, Box 1775, Washington, DC 20390-5000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All enrollees in Marine Corps Institute correspondence courses.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records contain information for identifying enrollees, their addresses, their progress in the course of study, and the results of their final examinations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; and 10 U.S.C. 5031.

PURPOSE(S):

To provide a record of all students enrolled in the Marine Corps Institute correspondence courses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' set forth at the beginning of the Marine Corps’ compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders, microfiche, magnetic tape, and magnetic disks.

RETRIEVABILITY:

Name and Social Security Number.

Safeguards:

Access provided on a need-to-know basis only. During non-working hours, the doors to the Institute are locked.

RETENTION AND DISPOSAL:

Retained indefinitely.

System Manager(s) and Address:

Student Services Officer, Marine Corps Institute, Marine Barracks, Box 1775, Washington, DC 20390-5000.

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Student Services Officer, Marine Corps Institute, Marine Barracks, Box 1775, Washington, DC 20390-5000.

Provide full name, Social Security Number or service number, date of completion or enrollment, course number, and course title.

Record Access Procedures:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Student Services Officer, Marine Corps Institute, Marine Barracks, Box 1775, Washington, DC 20390-5000.

Provide full name, Social Security Number or service number, date of completion or enrollment, course number, and course title.

Contesting Record Procedures:

The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.

Record Source Categories:

Information in the system is obtained from enrollment applications and subsequent forms submitted by the enrollee, from the individual's commanding officer, from the Marine Corps Manpower Management System, and from Marine Corps Automated Services Center, Kansas City.

Exemptions Claimed for the System:

None.