SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

United States Marine Corps

SYSTEM NAME:

Manpower Management Information System (February 22, 1993, 58 FR 10630).

SYSTEM LOCATION:

Marine Corps Base, Camp Lejeune, NC 28542-5000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All Marines who are joined to Base organizations and filling a Table of Organization (T/O) line number; all non-chargeable military personnel who are administratively attached to Base organizations (except students); and wage grade employees assigned to Base and tenant units.

CATEGORIES OF RECORDS IN THE SYSTEM:

Files contain personal identification data such as name, Social Security Number, pay grade, military occupational specialties, dates current tour began and other information extracted from the existing Manpower Management System and Naval Automated Civilian Manpower Information System master records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 5031.

PURPOSE(S):

To provide a record of all personnel joined to base organizations for identification by Table of Organization (T/O), administrative attachment or assignment to tenant unit.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' set forth at the beginning of the Marine Corps’ compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored on magnetic tape and disk.

RETRIEVABILITY:

Records are accessed by Social Security Number and T/O line number.

Safeguards:

Building has a 24-hour security watch. Computer terminals and records and located in areas accessible only to authorized personnel that are properly screened, cleared and trained. Use of terminals requires knowledge of passwords. Terminals are physically locked when not being used by authorized personnel.

RETENTION AND DISPOSAL:

Records on magnetic disk are retained from one file recreation to the next, generally one month. Magnetic tapes are forwarded to Headquarters, U.S. Marine Corps.

System Manager(s) and Address:

Assistant Chief of Staff for Manpower, Marine Corps Base, Camp Lejeune, NC 28542-5000. Telephone (919) 451-2220.

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Assistant Chief of Staff for Manpower, Marine Corps Base, Camp Lejeune, NC 28542-5000.

Written requests for information should contain the full name and Social Security Number, date and place of birth and signature of the individual concerned. For personal visits, the individual should be able to provide identification bearing picture and signature or sufficient verbal data to ensure that the individual is the subject of inquiry.

Record Access Procedures:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Assistant Chief of Staff for Manpower, Marine Corps Base, Camp Lejeune, NC 28542-5000.

Contesting Record Procedures:

The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.

Record Source Categories:

Information in the system is obtained from the Manpower Management System, the Naval Automated Civilian Manpower Information System, the Table of Manpower Requirements, from the individual's commanding officer or supervisor, and from the individual.

Exemptions Claimed for the System:

None.