SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

United States Marine Corps

SYSTEM NAME:

Depot Maintenance Management Subsystem (DMMS) (February 22, 1993, 58 FR 10630).

SYSTEM LOCATION:

Marine Corps Logistics Support Base, Albany, GA 31704-5000 and Marine Corps Logistics Support Base, Barstow, CA 92311-5000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Any military or civilian employee of USMC Depot Maintenance Activities.

CATEGORIES OF RECORDS IN THE SYSTEM:

System contains individual's Personal History File, Labor Distribution Reports, Time and Attendance Reports and Payroll Reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 5031.

PURPOSE(S):

To provide a record for payroll support and cost accounting for use by Marine Corps officials and employees in monitoring labor distribution.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' set forth at the beginning of the Marine Corps’ compilation of systems of records notices apply to this system.

Congress of the U.S. - The Senate or House of Representatives of the U.S. or any committee or subcommittee thereof; any joint committee of Congress or subcommittee of joint committee on matters within their jurisdiction requiring disclosure of the files.

Treasury Department - To Officials and employees of the Treasury Department on matters relating to pay as required in the performance of their official duties.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Computer magnetic tapes and discs, computer paper printouts and microfiche.

RETRIEVABILITY:

Filed by employee badge number.

Safeguards:

Buildings have security personnel. Records are maintained in areas accessible to authorized personnel that are properly screened.

RETENTION AND DISPOSAL:

Records are maintained until end of calendar year in which employee has worked. At the end of one year, the computer magnetic tapes and discs are erased and paper printouts are destroyed by shredding. Microfiche is destroyed by burning.

System Manager(s) and Address:

Commandant of the Marine Corps (Code LMM), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775; CG, Marine Corps Logistics Support Base, Albany, GA 31704-5000; and CG, Marine Corps Logistics Support Base, Barstow, CA 93211-5000.

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commandant of the Marine Corps (Code LMM), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775; CG, Marine Corps Logistics Support Base, Albany, GA 31704-5000; and CG, Marine Corps Logistics Support Base, Barstow, CA 92311-5000.

Record Access Procedures:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding General, Marine Corps Logistics Support Base, Albany, GA 31704-5000 or Commanding General, Marine Corps Logistics Support Base, Barstow, CA 92311-5000.

Written requests for information should contain the full name of the individual, current address, telephone number.

For personal visits, the individual should be able to provide some acceptable identification, i.e., driver's license, social security card, etc.

Contesting Record Procedures:

The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.

Record Source Categories:

Automated system interfaces. Application and related forms from the individual requesting employment.

Exemptions Claimed for the System:

None.