SYSTEM OF RECORDS NOTICES (SORNs)

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DoD COMPONENT NOTICES

Department of the Navy

SYSTEM NAME:

SYSTEM LOCATION:

Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

DoD and Coast Guard military and civilian employees who are involved in diving or who have been exposed to a hyperbaric environment.

CATEGORIES OF RECORDS IN THE SYSTEM:

Diving Log Report.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

PURPOSE(S):

To furnish the commanding officer with a summarized diving report for individuals attached to the unit and to monitor types of dives, equipment usage, and mishap trends.

To evaluate the diving program of DoD and Coast Guard components. Pertinent individual records and/or statistical summaries prepared by Naval Safety Center analysts are also provided to all reporting echelons having a responsibility for the diving program and to the Navy Personnel Command, Bureau of Medicine and Surgery, Naval Audit Service, or other activities having responsibility for the administration or control of personnel assignments and hazardous duty payments.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic tape.

RETRIEVABILITY:

Records may be selected based on any of the data elements contained in the file such as diver's name, Social Security Number, organization unit, type of dive and equipment used.

Safeguards:

A limited number of data processing personnel have access to the computer facility and to the magnetic tape files and computer programs. All requests for information received from activities or for purposes not directly related to the diving program must be approved by the Commander, Naval Safety Center or his designated representative.

RETENTION AND DISPOSAL:

Permanent. Magnetic tape files contain all available records and are never purged. Reports are not transferred to a records center.

System Manager(s) and Address:

Director of Afloat Safety Programs, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399, Norfolk, VA 23511-5796.

Notification Procedure:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director of Afloat Safety Programs, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.

Requests should contain full name, address, military status and Social Security Number in order to determine if the system contains any records pertaining to them. Personal visitors will be required to produce military or comparable civilian identification cards.

Record Access Procedures:

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to Director of Afloat Safety Programs, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.

Requests should contain full name, address, military status and Social Security Number in order to determine if the system contains any records pertaining to them. Personal visitors will be required to produce military or comparable civilian identification cards.

Contesting Record Procedures:

The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

Record Source Categories:

Commanding Officers of DoD and U.S. Coast Guard units conducting diving or hyperbaric exposure incident to diving.

Exemptions Claimed for the System:

None.