SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

Department of the Navy

SYSTEM NAME:

Navy Family Accountability and Assessment System (NFAAS)(August 16, 2007, 72 FR 46045)

SYSTEM LOCATION:

Space and Naval Warfare Systems Center, 53560 Hull Street, San Diego, CA 92152-5001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Navy personnel (military and civilian) and their families who are involved in a natural or other man made major disaster; catastrophic event; and/or assigned to a limited term deployment as an 'Individual Augmentee (IA)’ in support of the Global War on Terrorism.

CATEGORIES OF RECORDS IN THE SYSTEM:

NFASS Needs Assessment Survey that includes name; home and duty stations addresses; home, business, and cell telephone numbers; military/civilian status; Social Security Number (SSN); dates of birth; Unit Identification Code (UIC); date of last contact; insurance company; FEMA Number; email address; dependent information; travel orders/vouchers; assessment date; needs assessment information; type of event; category classification; and command information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).

PURPOSE(S):

To support individual readiness for deployment in support of the Global War on Terrorism; to provide individuals selected for deployment and their families necessary information to ensure that they have access to needs including medical, identification of services at installations in their area,  housing assistance, storage of personal property, financial assistance/counseling, pay and benefits information, DON Civilian Employees Human Resources services, family employment opportunities, child care options; education/school availability, general legal matters, pastoral care, clinical counseling, casualty/death benefits assistance, general readiness information, and to continue to maintain contact with the family members to ensure they receive all necessary support/assistance.

To assess disaster-related needs (i.e., status of family members, housing, medical, financial assistance, employment, pay and benefits, transportation, child care, pastoral care/counseling, and general legal matters) of Navy personnel and their families who have been involved in a natural or other man-made major disaster or catastrophic event.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows

The DoD 'Blanket Routine Uses' set forth at the beginning of the Navy's compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media.

RETRIEVABILITY:

Name, Social Security Number (SSN) and date of birth.

Safeguards:

Password controlled system, file, and element access is based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities' grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers.

RETENTION AND DISPOSAL:

Records are destroyed two years after all actions are completed.

System Manager(s) and Address:

Commander, Navy Installations Command, 2713 Mitscher Road, SW, Ste 300, Anacostia Annex, DC 20373-5882.

Notification Procedure:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Navy Installations Command, 2713 Mitscher Road, SW, Ste 300, Anacostia Annex, DC 20373-5882.

The request should include individual’s full name, Social Security Number (SSN), address, date of birth, and signed.

Record Access Procedures:

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander, Navy Installations Command, 2713 Mitscher Road, SW, Ste 300, Anacostia Annex, DC 20373-5882.

The request should include individual’s full name, Social Security Number (SSN), address, date of birth, and signed.

Contesting Record Procedures:

The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

Record Source Categories:

Individual; personnel files; Needs Assessment Survey; Defense Manpower Data Center; Defense Civilian Personnel Data System (DCPDS); and command personnel.

Exemptions Claimed for the System:

None.