SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

Office of the Secretary, DoD/Joint Staff

SYSTEM NAME:

Pentagon Reservation Vehicle Parking Program (October 20, 2010, 75 FR 64713).

SYSTEM LOCATION:

Parking Management Branch, Pentagon Force Protection Agency, 9000 Defense Pentagon, Washington, DC 20301-9000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All DoD Civilians, military, and contractors holding DoD parking permits, participating in DoD carpools, or are otherwise authorized to park at the Pentagon or Federal Office Building No. 2 (FOB2).

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, Social Security Number (SSN), organizational affiliation of the individual, office work number, current address, home zip code, vehicle tag number, and work e-mail address.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 2674(c)(1) Operation and Control of

Pentagon Reservation and Defense Facilities in National Capital Region; E.O. 12191, Federal

Facility Ridesharing Program; Administrative Instruction 88, Pentagon Reservation Vehicle

Parking; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

To manage the Pentagon parking permit program for DoD military and civilian personnel applying for and in receipt of Pentagon parking permits.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of the OSD compilation of systems of records notices apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper file folders and electronic storage media.

RETRIEVABILITY:

Information is retrieved by individual's name, Social Security Number (SSN), parking permit number, and vehicle tag number.

Safeguards:

Records are stored in a secured area accessible only to authorized personnel. Records are

accessed by the custodian of the record system, by individuals responsible for using or servicing

the system, and individuals properly screened and that have a need-to-know. Computer

hardware is CAC enabled and located in controlled areas with access limited to authorized

personnel.

RETENTION AND DISPOSAL:

Applications and parking permits are destroyed three months after returned to Pentagon Parking Office. Records are shredded.

System Manager(s) and Address:

Parking Management Branch, Pentagon Force Protection Agency, 9000 Defense Pentagon, Washington, DC 20301-9000.

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Parking Management Branch, Pentagon Force Protection Agency, 9000 Defense Pentagon, Washington, DC 20301-9000.

Written requests for information should contain the full name of the individual, Social Security Number (SSN), and current address.

Record Access Procedures:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Secretary of Defense/Joint Staff Freedom of Information Act Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-1155.

Written requests for information should contain the full name of the individual, the number of the system notice, and be signed.

Contesting Record Procedures:

The Office of the Secretary of Defense rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager.

Record Source Categories:

Individuals.

Exemptions Claimed for the System:

None.