Review Past Performance on GWACs

Agencies must prepare past performance evaluations for orders with a period of performance (including options) of more than one year, according to the Federal Acquisition Regulation (FAR) 42.15. Agencies must submit these reports electronically into the Past Performance Information Retrieval System (PPIRS).

Past performance assessment must be done on an annual basis in accordance with the guidance on the Contractor Performance Assessment Reporting System (CPARS) website.

Using past performance data as a motivator

As a best practice, you can motivate high quality performance by recording performance information periodically and discussing the results with contractors. Contractors can have an opportunity to improve inadequate performance before the next reporting cycle.

Providing contractors with interim assessments

Interim assessments give contractors experiencing problems the opportunity to correct them before they jeopardize completion of the contract. Most agencies’ practices dictate that you prepare interim assessments at least every 12 months.

Rating systems should track these four basic elements:

• Cost
• Schedule
• Technical performance or quality of product or service
• Business relations, including customer satisfaction

We recommend that you use five basic ratings in each element: exceptional, very good, satisfactory, marginal, and unsatisfactory.

Past performance by task order

Contracting officers can use the task order lists below to assist in the evaluation process.