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NPD Information Bulletin 
No. 257 July 17, 2007 


TO: 
All State Administrative Agency Heads 

All State Administrative Agency Points of Contact 

All State Administrative Agency Grant Points of Contact 

All State Homeland Security Directors 

All State Emergency Managers 

All UASI Points of Contact 

All FY 2003 UASI Transit System Security Grant Program Points of 

Contact 

FROM: 
Corey D. Gruber 

Acting Deputy Administrator 

National Preparedness Directorate 

SUBJECT: 
Extension Requests for FY 2002, FY 2003, and FY 2004 Grants 

The Department is committed to working with our grantees on providing no-cost extensions to 
performance periods on our existing grant programs. We receive many requests for extensions, 
and the vast majority of them are granted. We understand that States and localities experience 
problems with procurement processes, equipment delays, and other obstacles. However, it is also 
important to ensure the funds are obligated and expended in a timely manner, within established 
periods of performance. 

As we move into Fiscal Year 2008, FEMA’s National Preparedness Directorate is taking steps to 
set final deadlines of previously awarded funds and move to fully close out some of the older 
grants. The following denotes the schedule for closeout: 

o 
Fiscal Year 2002 grants will be defined as expired effective September 30, 2007, and the 
administrative closeout of these awards will begin on October 1, 2007; 
o 
Upon request, Fiscal Year 2003 grants may be extended through December 31, 2007, with 
funds expiring on this date. Administrative closeout on these awards will begin on 
January 1, 2008; 
o 
Upon request, Fiscal Year 2004 grants may be extended through December 31, 2007, with 
funds expiring on this date unless a final extension through June 30, 2008, is justified and 
requested by December 1, 2007. Administrative closeout on awards not extended will 
begin January 1, 2008. Administrative closeout for those awards extended through June 
30, 2008, will begin on July 1, 2008. 

All requests for grant extensions must be submitted to your Preparedness Officer, and must include 
a detailed, clear justification for the extension. All funds must be fully expended and drawn down 
by the expiration date of the grant as indicated above. In addition, all grantees requesting an 
extension must be compliant with reporting requirements on all active awards in order for 
extension requests to be fulfilled. After the time frames noted above, no further extensions will be 
granted for FY 2002, FY 2003, and FY 2004 grants. 

Additional questions may be directed to your assigned Preparedness Officer or the Centralized 
Scheduling and Information Desk at askcsid@dhs.gov or 1-800-368-6498.