2009	 Progress Reports
•	The CDC Evaluation Workgroup is finishing up reviewing the 2009 Progress Reports (submitted by grantees in August 2009; updated by some since then). 
o	Conference calls to discuss the Progress Reports will be completed February 28, 2012
Evaluation Final Reports
•	 The Final Report needs to be completed AFTER an evaluation has been completed 
o	The Final Report will need to be submitted via PAPA (the submission link is now ready)
o	CDC disseminated a Final Report Template (in MS Word) on Dec 1, 2010; CDC recommends that grantees complete the MS Word template and then copy and paste the content into PAPA.
o	The Final Report includes several items that were in the 2008 Plan and the 2009 Progress Report; these items will be prefilled in PAPA but items should be reviewed and updated, if needed. 
•	In general, grantees will have 2 months after their indicated completion date to submit their Final Report via PAPA.  Because the Final Report PAPA link has just become available, grantees that completed their evaluations as of December 31, 2010 will have until February 28, 2011 to submit their final reports via PAPA.
o	Once submitted via PAPA, CDC will send a receipt confirmation email; If CDC has questions or concerns, CDC’s project officer will set up a conference call to discuss the Final Report.
Next Evaluations
•	The Immunization Program Evaluation (IPE) requirement is cyclic; once grantees have submitted their Final Reports for one evaluation, they are expected to begin the next cycle.
•	Within 2 months of completing the Final Report, grantees will be required to:
o	Select a component/activity for the next evaluation and submit a New Cycle Topic Identification Report to CDC. The PAPA link for this Report is expected to be available February 2011.
•	Before the PAPA link is available – Submit a word version of the Topic Report to your project officer and IPE@cdc.gov (template word version disseminated Dec 14, 2010)
•	Once the PAPA link is available – Submit only via PAPA.
•	If CDC has questions or concerns, CDC’s project officer will set up a conference call with grantee within 1 month of submission of Topic Report to discuss selection and rationale. Otherwise, CDC will approve the new topic by email. 
•	Within 6 months of completing the Final Report, grantees will be required to:
o	Submit an evaluation plan to CDC via PAPA; CDC is updating the Evaluation Plan template (2008 version) and the MS Word version will be available early February; the PAPA version is expected to be available early April.
•	Grantees should not proceed with implementation of the evaluation without CDC approval.
•	CDC will provide feedback on each grantee’s evaluation plan within 1 month of submission; If CDC has questions or concerns, CDC’s project officer will set up a conference call to discuss the evaluation plan. Grantees should address any CDC concerns and update their evaluation plan in PAPA. 
August 2011 Progress Reports
•	Each grantee will submit a progress report by August 30, 2011. CDC recognizes that the type and amount of content grantees will provide in the progress report will vary based on where the grantee is in its evaluation cycle. 

SEE NEXT PAGE FOR EXAMPLE TIMELINES	

Example Timelines

	EXAMPLE - Grantee #1 Completion of first evaluation by 12/31/2010	EXAMPLE - Grantee #2 Completion of first evaluation in October 2011	
Your Program*	
CDC conducts/conducted a conference call to discuss 2009 Progress Report
	By February 28, 2011	By February 28, 2011		
Grantee submits Final Report via PAPA
	By February 28, 2011	By December 31, 2011		
Grantee selects component and activity for next evaluation and submits a New Cycle Topic Identification Report	By April 30, 2011	By February 28, 2012		
If needed, CDC conducts a conference call to discuss New Topic Report	By May 31, 2011	By March 31, 2012		
Grantee develops and submits next Evaluation Plan via PAPA	By August 30, 2011	By June 30, 2012		
Grantee submits 2011 Progress Report
	By August 30, 2011	By August 30, 2011	By August 30, 2011	
CDC provides feedback to grantees on next Evaluation  Plan; if needed, CDC conducts a conference call to discuss Evaluation Plan
	By September 30, 2011	By July 31, 2012		
Grantee updates next Evaluation Plan in PAPA, if needed, based on CDC comments and starts implementation	By November 30, 2011	By September 31, 2012		

NOTE: All the times above are ‘By..’, this means that activities can occur well before these deadlines. CDC staff will do their best to respond to grantees in a timely manner so that grantees’ evaluation activities are not delayed. *You can use this column to track your program’s timeline, if desired.

This document can be found on the CDC web site at:
http://www.cdc.gov/vaccines/programs/progeval/downloads/program-eval-guidance.rtf