SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

Office of the Secretary, DoD/Joint Staff

SYSTEM NAME:

DSMC Library and Learning Resource Center (August 25, 1995, 60 FR 44325).

SYSTEM LOCATION:

Library, Defense Systems Management College (DSMC), Fort Belvoir, VA 22060-5565; and

Learning Resource Center, Defense Systems Management College (DSMC), Fort Belvoir, VA 22060-5565.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Military and civilian personnel assigned or attached to the Defense Systems Management College.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records include individual's name, Social Security Number, class, service, and class section.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 136 and E.O. 9397 (SSN).

PURPOSE(S):

Used to collect borrower's identifying information to maintain accountability when an individual borrows materials from the Library and/or the Learning Resource Center.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of OSD's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Files are maintained on electronic storage devices on a PC network.

RETRIEVABILITY:

Information is accessed by individual's name or Social Security Number.

Safeguards:

Building is locked during nonbusiness hours. File storage is on computer fixed disks accessible only to authorized staff using valid log-in and password controls.

RETENTION AND DISPOSAL:

Files are retained for one year after individual transfers, separates or retires; then are destroyed.

System Manager(s) and Address:

Director, Human Resources and Administration, Defense Systems Management College, Fort Belvoir, VA 22060-5565.

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Commandant, Defense Systems Management College, ATTN: DCOS-HR, Fort Belvoir, VA 22060-5565.

Record Access Procedures:

Individuals seeking access to information about themselves contained in this system should address written requests to the Commandant, Defense Systems Management College, ATTN: DCOS-HR, Fort Belvoir, VA 22060-5565.

The request should contain the individual's full name, Social Security Number and current address.

Contesting Record Procedures:

The OSD's rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager.

Record Source Categories:

All information included in the system is provided by the DSMC Registrar's Office.

Exemptions Claimed for the System:

None.