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Library > Fact Sheets > Wright-Patterson AFB Security and Policy Review
WRIGHT-PATTERSON AFB SECURITY AND POLICY REVIEW
Posted 10/22/2012
Printable Fact Sheet
Security and policy review ensures that Air Force information is released in a timely manner but without divulging classified or sensitive technical or operational information. It also ensures that information will be technically accurate, free of information about critical military technology and conforms to Department of Defense and military service policies.
The WPAFB Security and Policy Review Community of Practice (COP) will remain the primary method for submitting material for review until replaced by a SharePoint site with similar capabilities in late 2012.
Government submitters may click here for information on accessing the WPAFB S&P Review Community of Practice.
What Needs to be Submitted
Material proposed for public release that mentions Wright-Patterson AFB organizations, Air Force, Department of Defense, or any other government agency's plans, policies, programs, operations, budget, personnel or activities needs to be cleared through Security and Policy Review. If your material does not mention or discuss any of these issues, or foreign policy/military operations, it probably doesn't require coordination. Presentation charts, briefing slides, photos, videos, speeches, abstracts, manuscripts, technical papers, dissertations, theses, journal articles and news releases are examples of material normally submitted. If there is any uncertainty please feel free to submit the material in question.
The 88th Air Base Wing Public Affairs Office normally reviews technical information proposed for public release associated with the 88th ABW, Air Force Life Cycle Management Center, Air Force Institute of Technology, Air Force Research Laboratory, and other base tenant units which do not have a dedicated Public Affairs office.
Only submit material proposed to be released to a public forum. Material intended to be shared exclusivley with AF, DoD and defense contractors involved in the program does not require Security and Policy Review.
Do not submit contractual documents or other material intended for posting to the Federal Business Opportunities (www.FBO.gov) website in support of the DoD acquisition mission. Although these materials should be reviewed by unit Operational Security Managers and Foreign Disclosure personnel to verify they do not contain critical information before they are posted, Air Force policy precludes sending them through the Security and Policy Review process.
Submission Procedures
In-House Authors:
Print out and complete the WPAFB 1420, Security and Policy Review Worksheet.
Coordinate the item you want cleared for public release through your organization using the WPAFB Form 1420. Make sure you obtain the minumum three (3) required signatures by appropriate U.S. Government (not contractor) personnel.
Submitters are responsible for ensuring appropriate coordination with other program offices or agencies which have equities in the release decision. This coordination should be accomplished before WPAFB Form 1420 is submitted to Public Affairs.
Submit one (1) copy each of the worksheet and the material you want cleared to 88 ABW Public Affairs. Do not send material via e-mail. Submit via: The S&PR Community of Practice (preferred method); base distribution; or handcarry paper documents (up to 25 pages), or CDs/DVDs (video/documents larger than 25 pages). Please do not fax documents.
NOTE: Documents submitted electronically may be in either PDF, JPEG or TIFF formats (preferred), or alternatively in native Word, Excel, Powerpoint, format. Other submitted formats will be returned without action.
If briefing slides/charts include notes pages, notes pages must be visible in the submitted paper or electronic versions of documents.
Submit final copies only. Do not submit interim drafts.
Requests for public release of software must include a statement that includes: Description, function and use of the software; potential end-users; programming language, operating system, network architecture or other features relevant; DoD program, system or product the software is related to. Do not send the software with the request.
Defense Contractors/Contractor Authors:
NOTE: Defense contracts frequently stipulate a requirement for government program office and Public Affairs review and approval prior to release. Submit release requests directly to the appropriate Program Office with primary responsibility. The program office will ensure coordination with Public Affairs. Upon receipt of contractor requests, WPAFB Program Office reviewers will complete the WPAFB Form 1420, Security and Policy Review Worksheet and submit to Public Affairs as described above (see In-House Authors).
Contractor security and policy review for release requests will no longer be sent or accepted directly to Public Affairs. Please note the submission will be returned without action.
Most materials (paper documents or CDs/DVDs) must be sent to the Program Office via conventional or express mail or hand carried. The only items permissible to be emailed are proposed contractor news releases and publicity materials. Contractor representatives may send these via email to the appropriate Program Office. The contractor must verify the material submitted for review does not contain classified or sensitive information. If unsure, do not send via e-mail.
All other materials must be submitted on paper, CD or DVD directly to the Program Office.
The Program Office will complete the submission to Public Affairs, and (only for news releases/publicity materials) may e-mail to Public Affairs at 88abwpa.spr@wpafb.af.mil.
Submission Deadlines
If your material requires only local clearance, please allow up to 10 workdays for review. Exceptions are granted only in rare circumstances and rush cases require unit commander/directorate level justification.
Please note complex documents, manuscripts, dissertations and theses may take up to 45 days for review by Pentagon or other federal agencies with an equity in the decision to release. The clock does not start until the material reaches Public Affairs.
Public Affairs will not clear information after-the-fact, which has already been presented/distributed or for which the submission or use deadline(s) have already passed.
Clearance Notifications
You will receive an e-mail notification on disposition of your case as soon as all proper coordination has been accomplished. It will be the submitter's responsibility to relay disposition to all interested parties.
Please do not call or e-mail requesting status on your case until minimum coordination time has passed (see Submission Deadlines). We both regret any inconvenience this may cause and sincerely appreciate your cooperation in this matter, as untimely and/or repetitive calls/e-mails only slow down processing time for all cases in coordination.
Contact us:
88 ABW/PAX
2450 D Street, Bldg 20, Area B
Wright-Patterson AFB, Ohio 45433
Phone: 937-255-1095, 937-255-1019 or 937-255-1102 (S&P Reviewers)
937-522-3252 (Public Affairs Main Line)
E-mail: 88abwpa.spr@wpafb.af.mil.
Last updated: October 22, 2012
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