SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

Defense Logistics Agency

SYSTEM NAME:

DLA Fire and Emergency Services Program Records (May 7, 2010, 75 FR 25213).

SYSTEM LOCATION:

Defense Supply Center Richmond (DSCR), 8000 Jefferson Davis Highway, Richmond, VA 23297-5000.

Defense Supply Center Columbus (DSCC), 3990 East Broad Street, Columbus, OH 43218-3990.

Defense Distribution Depot Susquehanna (DDSP), 2001 Mission Drive, Building 911, New Cumberland, PA 17070-5000.

Defense Distribution Depot San Joaquin (DDJC), 25600 S. Chrisman Road, Tracy, CA 95304.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals assigned fire and emergency services duties within the Defense Logistics Agency (DLA).

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual's name, Social Security Number (SSN), home address and telephone number, education and training data, professional certifications, employee number, station number, emergency notification data, and driver's license number and expiration date.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; DoD Instruction 6055.6, DoD Fire and Emergency Services Program; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

Records are used to manage the DLA Fire and Emergency Services Program; to provide data concerning professional qualifications, training requirements, and the health and readiness of the DLA Fire and Emergency Services personnel. Records are used for identification, credentialing and interoperability with organizations beyond DoD and DLA. Records are also used for emergency notification in case of an accident or casualty.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To Federal and nonfederal schools, academies, and similar institutions for training or certification purposes concerning the professional qualifications, and training requirements of DLA firefighters.

To local fire departments for training or assistance in fire fighting operations.

To local hospitals and medical personnel for emergency treatment in case of accident or casualty.

To the General Services Administration and the U. S. Departments of Interior and Agriculture when responding to forest, acreage, or building fires or emergencies on federally owned or controlled property.

To the Environmental Protection Agency in situations involving hazardous materials or chemical, biological, radiological, nuclear, and explosives incidents.

To Federal, state, or local disaster relief agencies for the purpose of providing mutual aid.

The DoD 'Blanket Routine Uses' set forth at the beginning of DLA's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored on paper and/or on electronic storage media.

RETRIEVABILITY:

Records are retrieved by individual's name, Social Security Number (SSN), employee number, duty station and/or station number.

Safeguards:

Records are accessible only to the custodian of the records or by persons responsible for servicing the record system in performance of their official duties. Electronic files are deployed on accredited systems with access restricted to authorized users. Records are stored in locked cabinets or rooms and are controlled by personnel screening and computer software. All individuals granted access to this system of records have received Privacy Act training.

RETENTION AND DISPOSAL:

Disposition pending (until the National Archives and Records Administration has approved the disposition of these records, treat them as permanent).

System Manager(s) and Address:

Chief of Fire and Emergency Services, Defense Supply Center Richmond (DSCR), 8000 Jefferson Davis Highway, Richmond, VA 23297-5000.

Chief of Fire and Emergency Services, Defense Supply Center Columbus (DSCC), 3990 East Broad Street, Columbus, OH 43218-3990.

Chief of Fire and Emergency Services, Defense Distribution Depot Susquehanna (DDSP), 2001 Mission Drive, Building 911, New Cumberland, PA 17070-5000.

Chief of Fire and Emergency Services, Defense Distribution Depot San Joaquin (DDJC), 25600 S. Chrisman Road, Tracy, CA 95304.

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.

Requests should contain the individuals full name, Social Security Number (SSN), employee number, and/or station number.

Record Access Procedures:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.

Individual should provide their full name, Social Security Number (SSN), employee number, and/or station number.

Contesting Record Procedures:

The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 875 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.

Record Source Categories:

Information is provided by the individual, and training and educational institutions.

Exemptions Claimed for the System:

None.