SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

Defense Logistics Agency

SYSTEM NAME:

Social, Athletic, and Recreation Center Membership and Use Records (November 16, 2004, 69 FR 67112).

SYSTEM LOCATION:

Defense Logistics Agency Primary Level Field Activities. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals who use or apply for membership in DLA-managed social, athletic, and recreation facilities, messes, and clubs. It includes military members, civilian employees, contractor employees, and families and guests of authorized users.

CATEGORIES OF RECORDS IN THE SYSTEM:

Membership applications; arts, crafts, and sports class registration forms; health workout programs and assessments; liability agreements between activity and participants; check cashing applications and approval records; and facility or equipment reservation applications. The system contains applicant or user name, rank or grade, Social Security Number, membership or employee badge number, spouse and dependent names, birth dates, home address and telephone numbers, bank account numbers, and dates and times of facility use.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, Agency powers, Delegation of authority; 5 U.S.C. 7901, Health Service Programs; 10 U.S.C. 133, Organization and powers, Under Secretary of Defense for Acquisition and Technology; E.O. 9397 (SSN); and DoD Directive 1010.10, Heath Promotion.

PURPOSE(S):

To determine eligibility for membership and use; to bill members for dues and charges; to register applicants for classes; to notify users of future events or cancellations in cases of emergency; to provide membership and facility use data to management; and to develop individual fitness programs for users.

The records may also be used for debt collection or to terminate membership or facility use for nonpayment of dues or noncompliance with rules.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To civilian banking establishments where that establishment has returned or dishonored a user's check to pursue payment from the individual.

The 'Blanket Routine Uses' set forth at the beginning of DLA's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored in paper and computerized form.

RETRIEVABILITY:

Retrieved by name, Social Security Number, or membership or employee badge number.

Safeguards:

Records are maintained in areas accessible only to DLA personnel who must access the records to perform their official duties. The computer files are password protected with access restricted to authorized users.

RETENTION AND DISPOSAL:

Records are destroyed after three years or when obsolete, superseded, or no longer needed.

System Manager(s) and Address:

Deputy Director, Corporate Administration, Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the Commanders of the Defense Logistics Agency (DLA) Primary Level Field Activities (PLFAs). Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.

Notification Procedure:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Privacy Act Officer, HQ DLA-CAAV, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the particular DLA PLFA involved. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.

Record Access Procedures:

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Privacy Act Officer, HQ DLA-CAAV, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the particular DLA PLFA involved. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.

Contesting Record Procedures:

The DLA rules for accessing records, for contesting contents and appealing initial agency determinations are contained in DLA Regulation 5400.21, 32 CFR part 323, or may be obtained from the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DSS-C, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record Source Categories:

Information is provided by the record subject or the record subject's sponsor.

Exemptions Claimed for the System:

None.