SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

Office of the Secretary, DoD/Joint Staff

SYSTEM NAME:

USUHS Vehicle Administration Records (February 22, 1993, 58 FR 10920).

SYSTEM LOCATION:

Primary system: Computer Operations, Uniformed Services University of the Health Sciences, 4301 Jones Bridge Road, Bethesda, MD 20814-4799.

Decentralized Segments - Parking Control Office, Uniformed Services University of the Health Sciences, 4301 Jones Bridge Road, Bethesda, MD 20814-4799.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All personnel assigned or visiting the University who park privately owned vehicles at the University, including personnel who participate in USUHS carpools.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name of individual, office symbol, office phone, office room number, home address, working hours, map coordination of home address and USUHS Form 5004, Certificate of Compliance - Private Motor Vehicle Registration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Federal Property and Administrative Services Act of 1949, 63 Stat. 377, as amended; 10 U.S.C. 2112, 2113.

PURPOSE(S):

Used by USUHS Parking Control Office to monitor parking of eligible personnel at the University. The Computer Operations Center provides a printout to be used by the Parking Control Office of all potential carpool prospects.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the USUHS' compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Forms filed in hard copy, computer magnetic tapes, disks and paper printouts.

RETRIEVABILITY:

Information is accessed and retrieved by name, home address map grid, permit number, tag number. The original request, USUHS Form 5004 is filed alphabetically by name.

Safeguards:

USUHS Form 5004 is filed in the Parking Control Office, and access is only on a need-to-know basis. The door is locked during non-duty hours. Computer data base in Computer Operations is stored in a controlled area. The computer terminal can only be accessed by use of closely held passwords by the Parking Control Office.

RETENTION AND DISPOSAL:

Information is kept on assigned personnel and destroyed one year after they depart the University.

System Manager(s) and Address:

Chief, Support Services Division, Uniformed Services University of the Health Sciences, 4301 Jones Bridge Road, Bethesda, MD 20814-4799.

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Support Services Division, Uniformed Services University of the Health Sciences, 4301 Jones Bridge Road, Bethesda, MD 20814-4799.

Record Access Procedures:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Support Services Division, Uniformed Services University, Department of Defense, 4301 Jones Bridge Road, Bethesda, MD 20814-4799.

Contesting Record Procedures:

The USUHS' rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 315; or may be obtained from the system manager.

Record Source Categories:

USUHS Form 5004, Certificate of Compliance - Private Motor Vehicle Registration and Related Information Pertaining to Carpooling.

Exemptions Claimed for the System:

None.