SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

Office of the Secretary, DoD/Joint Staff

SYSTEM NAME:

Joint Protection Enterprise Network (September 26, 2003, 68 FR 55593).

SYSTEM LOCATION:

Booz-Allen Hamilton, Inc, 5201 Leesburg Pike, Suite 400, Falls Church, VA 22041-3203.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Any individual, civilian or military, involved in, witnessing or suspected of being involved in or reporting possible criminal activity affecting the interests, property, and/or personnel on a DoD installation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Investigative information supporting known or suspected suspicious activity and incidents at DoD installations. Information includes subject's name, aliases, Social Security Number, address(es), telephone number, date of birth, driver's license number, passport number, license plate number, vehicle description, description of occupants, source of investigation, risk analysis, threat assessment, victim names, names of informants, names of law enforcement officers and investigators, and subject's group affiliations, if any.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 5013, Secretary of the Navy; Section 21, Internal Security Act of 1950 (Pub.L. 81-831); 40 U.S.C. 318, as delegated by the Administrator, General Services Administration, to the Deputy Secretary of Defense, September 1987, Special Police; and E.O. 9397 (SSN).

PURPOSE(S):

To create an integrated, cross-domain, information sharing program on force protection and threat related events that potentially impact the security of DoD installations within the United States. The program will permit timely sharing of essential information among military, law enforcement, and intelligence organizations that, as part of their mission, collect and disseminate such information as a means of identifying and combating possible threats. The program can document, refer, track, monitor, and evaluate suspected criminal activity affecting the interests, property, and/or personnel on a DoD installation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To Federal, state, and local law enforcement, security, and intelligence agencies for the purpose of providing force protection and threat information impacting on the security of DoD installations within the United States when disclosure is authorized by statutory and/or regulatory authority and the information is required in order for the receiving agency to discharge its assigned responsibilities.

The DoD 'Blanket Routine Uses' published at the beginning of the Joint Staff's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic media and computer output products (e.g. paper)

RETRIEVABILITY:

Records are retrieved by name, Social Security Number, driver's license number or passport number.

Safeguards:

Access to the computer by authorized personnel is controlled by a login and password control system. In addition, all terminals capable of accessing the system are located in secure areas. Records are accessible only to authorized persons with a valid need-to-know, who are appropriately screened, investigated and determined eligible for access. Additionally, users are subject to limitations with the system, based on their specific functions and security eligibility and access level.

RETENTION AND DISPOSAL:

Disposition pending (until the National Archives and Records Administration approves the retention and disposition of these records, treat as permanent).

System Manager(s) and Address:

JPEN System Manager, Joint Staff, C4 Systems Directorate, 6000 Joint Staff Pentagon, Washington, DC 20318-6000.

Notification Procedure:

Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to The Joint Staff, C4 Systems Directorate, 6000 Joint Staff Pentagon, Washington, DC 20318-6000.

Requests for information must be signed and include the individual's full name, address, telephone number, Social Security Number or driver's license number, and passport number.

Record Access Procedures:

Individuals seeking access to records about themselves contained in this system of records should address inquiries to The Joint Staff, C4 Systems Directorate, 6000 Joint Staff Pentagon, Washington, DC 20318-6000.

Requests for information must be signed and include the individual's full name, address, telephone number, Social Security Number or driver's license number, and passport number.

Contesting Record Procedures:

The Joint Staff's rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; Joint Administrative Instruction 2530.09; 32 CFR part 313; or may be obtained from the system manager.

Record Source Categories:

Suspects, witnesses, victims, and other personnel, informants, various DoD, federal, state, and local investigative agencies, and any other individual or organization, which may supply pertinent information.

Exemptions Claimed for the System:

None.