SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

Defense Intelligence Agency

SYSTEM NAME

Unique Identifying Number (UIN) Management Records (April 12, 2012, 77 FR 21975)

SYSTEM LOCATION:

Defense Intelligence Agency, 200 MacDill Blvd. Washington, DC 20340

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Department of Defense (DoD) current and former civilian, military and affiliate personnel, non DoD and other U.S. Government agency personnel, interagency mobile interrogation teams, foreign government personnel, and DoD and non-DoD law enforcement counterintelligence personnel who conduct or support strategic intelligence interrogations.

CATEGORIES OF RECORDS IN THE SYSTEM:

Unique Indentifying Number (UIN), name, Social Security Number (SSN), status or affiliation, current location and contact information, and information relating to individuals or team functions.

Authority for maintenance of the system:

Section 1080 of Public Law 111-84, The National Defense Authorization Act; DoDD 3115.09, DoD Intelligence Interrogations, Detainee Debriefings and Tactical Questioning; DoD 5240.1-R, Procedures Governing the Activities of DoD Intelligence Components that Affect United States Persons; and E.O. 9397, as amended.

PURPOSE(S):

Manages the identification of strategic interrogation and support personnel and their employing U.S. Government agency or affiliate through assignment of a Unique Identifying Number (UIN).

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

In addition to the disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD ëBlanket Routine Usesí set forth at the beginning of the DIAís compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

STORAGE:

Electronic storage media.

RETRIEVABILITY:

Unique Indentifying Number (UIN), name and Social Security Number (SSN).

SAFEGUARDS:

Records are stored in secure office buildings protected by guards, controlled screenings, use of visitor registers, electronic access, and/or locks. Access to records is limited to individuals who are properly screened and cleared on a need-to-know basis in the performance of their duties. Passwords and User IDs are used to control access to the system data, and procedures are in place to deter and detect browsing and unauthorized access. Physical and electronic access is limited to persons responsible for servicing and authorized to use the system.

RETENTION AND DISPOSAL:

TEMPORARY. Delete upon incorporation into final communication, report or other action.

System manager(s) and address:

Program Manager, Defense Source Registry, Defense Intelligence Agency, 200 MacDill Blvd, Washington DC. 20340-0001.

Notification procedure:

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the DIA Freedom of Information Act Office (DAN-1A), Defense Intelligence Agency, 200 MacDill Blvd, Washington DC 20340-5100.

Request should contain the individualís full name, current address and telephone number.

Record access procedures:

Individuals seeking access to information about themselves, contained in this system of records, should address written inquiries to the DIA Freedom of Information Act Office (DAN-1A), Defense Intelligence Agency, 200 MacDill Blvd, Washington DC 20340-5100.

Requests should contain the requesting individualís full name, current address, and telephone number.

Contesting record procedures:

DIAís rules for accessing records, for contesting contents and for appealing initial agency determinations are published in DIA Instruction 5400.001, Defense Intelligence Agency Privacy Program, or may be obtained from the system manager.

Record source categories:

Individuals provide information and the Program Manager assigns the unique identifying number.

Exemptions claimed for the system:

None.