SYSTEM OF RECORDS NOTICES (SORNs)

DoD-Wide Notices

SYSTEM NAME:

DoD Overseas Employment Program (February 22, 1993, 58 FR 10227).

SYSTEM LOCATION:

Defense Electronics Supply Center, 1507 Wilmington Pike, Dayton, OH 45444-5310.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Career and career-conditional employees of the Federal Government and reinstatement eligible employees who desire overseas employment and voluntarily register.

CATEGORIES OF RECORDS IN THE SYSTEM:

File contains summary of occupational experience, education, training, age, sex, height and weight, marital status.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 136.

PURPOSE(S):

Data is used to provide an automated applicant supply system for use in filling overseas job vacancies; data is used by Department of Defense activities in filling overseas job vacancies. These data may be used by the Office of the Deputy Assistant Secretary of Defense (Civilian Personnel Policy) for statistical analyses for policy, planning, and guidance; for evaluation of the effectiveness of the program, and for monitoring of activity compliance with the program. Any individual records contained in the system might be transferred to any component of the Department of Defense having the need-to-know in the performance of official business.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To other Federal agencies for use in filling overseas job vacancies; to law enforcement or investigatory authorities for investigation and possible criminal prosecution, civil court action, or regulatory order.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic computer tape.

RETRIEVABILITY:

Retrieval by occupational skill and grade.

Safeguards:

The location is identified as a secure area; access is through electrically controlled doors and cipher locks; tapes are stored in a vault when not in use.

RETENTION AND DISPOSAL:

Records remain in the system for one year or until the individual is placed in an overseas position; the individual is notified after eleven months that his registration is about to expire and is given the opportunity to re-register for another year.

System Manager(s) and Address:

Director, Staffing Policies and Programs, Office of the Deputy Assistant Secretary of Defense (Civilian Personnel Policy), Room 3D281, 4000 Defense Pentagon, Washington, DC 20301-4000.

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Department of Defense Civilian Personnel Office where the individual registered to enter the system.

Record Access Procedures:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Department of Defense Civilian Personnel Office where the individual registered to enter the system and should include name, current mailing address and telephone number. For personnel visits, the individual should be able to present to the personnel office some acceptable identification, such as a driver's license or other ID card.

Contesting Record Procedures:

The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager.

Record Source Categories:

Information in the file is obtained from the individual, either in writing or through interviews with personnel counselors, and from his official personnel file (201 file).

Exemptions Claimed for the System:

None.