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Immunization Registry (KSWebIZ) |
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OverviewWhat is the Kansas Immunization Registry? The Kansas Immunization Registry, also referred to as KSWebIZ, is the statewide immunization registry. It is a web-based centralized birth to death database that maintains complete, accurate, and secure immunization records for all Kansas residents. The purpose of KSWebIZ is to consolidate immunization information among health care professionals, assure adequate immunization levels, and avoid unnecessary immunizations. Registry data is used by healthcare professionals to: monitor the immunization status of children and adults; assure compliance with state statutes on immunization requirements for individuals; identify geographic areas at high risk due to low immunization rates; and document/assess vaccination coverage during disease outbreaks. What is the Primary Goal of KSWebIZ? The goal of KSWebIZ is to serve as a repository for immunization records that are accurate, up-to- date, and complete. This web-based system enables end users to accurately assess a patient's immunization status. Continuous enrollment of providers who actively use the registry on an ongoing basis, will ultimately result in readily accessible and complete immunization health records. Necessity of a Registry (how it can help Kansas):
Where does the data come from? The registry is collecting this data from both public and private providers of immunizations without increasing work burden. As a centralized source of the most current and accurate information, the registry also serves as the resource for individuals in need of consolidated historical immunization information, including other state agencies and programs (SRS Medicaid, KDHE Bureau of Epidemiology and Disease Prevention, KDHE Bureau Family Health, and KDHE Bureau of Child Care Licensure), school nurses, local health departments, physicians, and health insurers. In addition:
Will it be Necessary to Enter Data Twice into Two Systems?
What About HIPAA Compliance, Patient Privacy and Confidentiality, and Data Security?
General Enrollment Process KDHE is contacted by an interested provider. Information is collected on each applicant to substantiate eligibility and appropriate access. Upon approval, a provider is contacted by registry staff to begin the process of enrollment. The next step is for legacy data to be extracted from the provider system, if possible, and after having been �cleansed,� the data is imported into the registry. Once the data is ready to be loaded, training is scheduled. Secure tokens [devices that ensure extremely secure sign on to the system] are distributed. Confidentiality agreements are signed and the final data is imported into production. |