KEY REQUIREMENTS



• You must be a U.S. citizen to apply for this position.
• You must be able to obtain a (Public Trust, TS) security clearance.
• You may be required to undergo periodic drug testing.
• Occasional travel may be required.
• Direct Deposit is mandatory.
• Males born after 12/31/59 - Selective Service Registration required.

This position is located in the Recovery Division, within the  Federal Emergency Management Agency (FEMA), Department of Homeland Security (DHS), Region IX Regional Office located in Oakland, CA. The incumbent provides program and administrative support to the Branch Chief and coordinates assigned program activities. Typical work assignments include:

• Serving as a buffer and acting as liaison between the supervisor and organizational staff by providing accurate and timely advice on procedure, reports, requirements, and other matters necessary to implement the supervisor's policies, directives, and instructions.
• Consults with supervisor to gather responses to substantive inquiries. Furnishes readily available  information to aid in the discussion when referring technical inquiries to key staff members, and follows up to ensure a timely response.
• Acts as a Division coordinator for all Time and Attendance (T&A) issues. Maintains time and attendance records and related reports. Researches and answers specific question on T&A matters. Assures that all employees are being charged to the correct fixed account number. Ensures that biannual leave audits are completed.
• Maintains and ensures adequate funding for travel and supplies for closeout activities. Prepares and coordinates travel arrangements including travel authorizations and vouchers for divisional staff.
• Assist organization's budget liaison with disseminating guidelines for participation in the division's budget formulation and execution process. Supports administrative activities related to preparing the budget package for the division for submission and responding to questions. Coordinates the purchase of equipment  and supplies for the division. Acquires equipment and services through standard procedures for procuring, authorizing controlling, and justifying the purchases.
• Screens all incoming mail and correspondence items to determine if personal action is required, and advises the supervisor of important organizational issues. Controls the supervisor's calendar, scheduling meetings and appointments without prior approval.  Coordinates letters to the speakers and participants, arranges hotel accommodations, coordinates transportation to and from the meeting site, and establishes social arrangements.  

You qualify for this position at the GS-09 level if you possess one of the following: 

One full year of specialized experience. Specialized experience is described as experience in the federal government, other state, local or non-profit organization, or the private sector that is equivalent to at least the GS-07 level that has given you demonstrated knowledge of standard administrative, clerical and office procedures in order to provide clerical and administrative support.

OR

 Masters degree or equivalent graduate degree or 2 full years of a progressively higher level graduate education leading to such a degree at an accredited college or university.

OR

Combination of experience and education..

Selective Placement Factor:  In addition to the minimum qualifications described above, you must meet the following requirement(s) to be considered qualified for the position:

The qualification requirements listed above must be met within 30 calendar days of the closing date of this announcement.

Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation for Public Trust as a condition of placement into this position. This may include a review of financial issues, such as delinquency, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.

HOW YOU WILL BE EVALUATED:

All applicants will be evaluated based on responses to the Job Questionnaire for the announcement. Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire.

If you are qualified, you may be referred to the hiring manager for consideration and may be called for an interview.  To preview the Assessment Questionnaire, click the following link:  View Assessment Questions

DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to www.dhs.gov/careers and select “benefits.”

OTHER INFORMATION:

This announcement may be used to fill one or more vacancies.

Include any other information not covered elsewhere in the JOA (ex. firearms requirements, travel requirements, mandatory fitness requirements, etc).

Your application must be received by 11:59PM EST on Wednesday, November 30, 2011. 

To begin your online application, click the Apply Online button and follow the prompts to register or sign into USAJOBS, take the online questionnaire, and submit the required documents. See Required Documents section for more detail.

We strongly encourage you to apply online. If you cannot apply online, you may FAX your résumé, assessment questionnaire, and supporting documents to (478) 757-3144. You must print a copy of OPM Form 1203-FX, document your responses to the assessment questionnaire View Occupational Questionnaire and use the official FAX coversheet found here.

REQUIRED DOCUMENTS:

1. Your résumé
2. Your responses to the job questionnaire View Assessment Questions
3. Are you qualifying based on education?  Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed. Those with foreign education, click this link.  [Remove this bullet if it is not applicable]

AGENCY CONTACT INFO:

WHAT TO EXPECT NEXT:

Once you submit your application, we will assess your experience and training, identify the best qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on “Application Status,” and then click “More Information.” We expect to make a final job offer within 30 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation.

For more information on applying for Federal employment, please click here