ARMY/AMERICAN COUNCIL ON EDUCATION REGISTRY
TRANSCRIPT SYSTEM (AARTS)
FREQUENTLY ASKED QUESTIONS
What
benefit is an AARTS transcript?
- Saves time and money: Based on a survey
conducted by the American Council on Education
(ACE). This saves tuition dollars and classroom
time.
- Provides a description of military schooling and
work history in civilian language.
- Serves as a counseling tool for academic and
career counselors in advising Soldiers and Veterans.
- Serves as an aid in preparing resumes and
explaining Army work experience to civilian
employers.
How much does an AARTS transcript
cost?
The AARTS transcript is provided free of charge.
How often should I request an AARTS
transcript?
We recommend that you review your transcript at least
once a year unless you have recently experienced some
type of change (promotion, course completion, etc.)
You should wait two months from the date of change, for
your transcript to update.
Should I send a copy of my college
transcript to AARTS?
No. Civilian Education Levels are no longer displayed on
the AARTS transcript and college courses are not
included. For those reasons, your education documents
should not be forwarded to AARTS. Personal documents
that are sent to AARTS will be destroyed.
Will my training and experience while
I was enlisted with other services (i.e., Air Force,
Navy, Marines) be included on my AARTS transcript?
Unfortunately, no. Other services do not report
information to the AARTS database. You can receive
credit for time with other services by supplementing
your AARTS transcript with a
DD Form 295 (Application
for the Evaluation of Learning Experiences During
Military Service) or DD Form 214 ( Certificate of
Release or Discharge From Active Duty). Contact
your Veteran Affairs Office at your college for more
information. For completed training from the Air Force CCAF, you must request an official transcript from the school.
Why does my course/MOS say "PENDING
EVALUATION?" When will it be evaluated?
All course and MOS evaluations are provided by ACE.
When new courses/MOSs are created by the Army, ACE needs
time to evaluate them. The same is true for
existing courses/MOSs that experience significant
changes. The amount of time required is dependent
upon the timely submission of documents by the Army to
ACE for their evaluation.
I took an Army course two years ago.
Why isn't it on my transcript?
All course information is sent to AARTS by the Army
Training Requirements and Resources System (ATRRS) on a
monthly basis. Each individual school is
responsible for annotating the ATRRS system when a
Soldier graduates from a course. If you are
missing a course you completed more than two months ago,
please refer to our
Corrections page to see how to add it to your
transcript.
Why isn't my correspondence course
evaluated?
Correspondence courses are not evaluated by ACE because
they do not have a proctored end-of-course exam.
Whether or not your institution will award credit for a
correspondence course is up to them.
I am a Warrant or Commissioned
Officer. Can I get an AARTS transcript?
The AARTS program was originally intended for enlisted Soldiers and retains
data that is consistent with enlisted and NCO military training only. The
completion of any Officer training (WOC, OCS, Green to Gold, BOLC, etc) to
include Officer's rank will not be annotated and/or updated on a Soldier's
AARTS transcript. Officers and Veterans are encouraged to complete an
Application for the Evaluation of Learning Experiences During Military
Service (DD Form 295) to properly validate Officer training and/or any
missing enlisted training. The DD295 must be certified before submitting to
the institution of your choice for consideration of college credit. The
Education Services Officer (ESO) and/or counselors at your local military
Education Center are available to assist you in completing the DD295 form.
My BASD/PEBD is before October 1,
1981. How can I get credit for my Army Training?
If you are a Veteran, and you do
have an AARTS record in our system; you should submit
the most current copy of your AARTS, a copy of your
certified DD Form 214, Certificate of Release or
Discharge from Active Service, along with a completed
DD
Form 295 directly to your school.
If you are a Veteran, and you do
not have an AARTS record in our system,
and if your Basic Active Service Date (BASD) is before 1
October 1981; you should submit your certified DD Form
214, Certificate of Release or Discharge from Active
Service, along with a completed
DD Form 295 directly to
your school so that they may award you credits based on
the recommendations outlined in the
ACE Guide to Learning Experiences.
Why am I getting an error message
that begins "SOLDIER NOT FOUND..." when I request a
transcript?
Several things may produce errors when requesting an AARTS transcript. The most common reason is the requested data you supplied on the online transcript request form was typed incorrectly. Other reasons may involve data entry errors or changes to your data within the database due to personnel actions (i.e., re-enlistment, PCS, discharge, etc.) The Integrated Total Army Personnel Data Base (ITAPDB) is maintained and updated by your unit Personnel Officer/S1. The AARTS database is updated from ITAPDB. Your Personnel Officer/S-1 will be able to verify your data and/or make the necessary corrections so that you will be able to access your transcripts.
When I look at the course and MOS
lists, there are missing courses and/or MOS's.
Detailed information and instructions for correcting
your database record may be found on the
Corrections page of the main AARTS web site.
Can I take the "Personal" copy of my
transcript to a college or institution for credit?
No. This is an UNOFFICIAL transcript, intended for
your personal information and use only! Colleges
and other institutions have been instructed to ONLY
accept AARTS transcripts titled "INSTITUTIONAL COPY."
How do I get an official AARTS
transcript?
Upon request by a soldier or Veteran, Official AARTS
transcripts are electronically sent directly to the
college or institution. Paper copies are no longer used.
Click the "Official Transcript" link on the left sidebar
of this site.
Where can I view the recommended ACE
Credit recommendations for Army Courses and MOS's?
ACE Guides for Army (and other services) Courses and MOS
groups are available at
http://www.acenet.edu/. These guides provide
ACE descriptions and recommendation for all EVALUATED
military courses and occupation codes.
How do I print my personal
transcript?
When you are viewing your personal transcript, you may
use your browser's 'Print' button or menu option to
print the AARTS transcript page. If you want the
printed copy to appear similar to the AARTS
transcript sent from the AARTS office, select the
'Printer Friendly Version' link at the top of the page
FIRST.
How do I check the status of my transcript request?
Visit the AARTS home page and click on the link
"Transcript Status." Please be sure to allow a
maximum of 30 days before contacting the AARTS
Operations Center regarding your transcript request.
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GILS Registration Number: 61787
Last Updated: July 20, 2011 |
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